<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
We are looking for a highly organized and personable Executive Assistant to join our team in San Luis Obispo, California. This is a contract position that requires someone with a proactive attitude and the ability to manage multiple tasks efficiently. The ideal candidate will have strong interpersonal skills and a meticulous approach to administrative support.<br><br>Responsibilities:<br>• Manage and maintain executive calendars to ensure scheduling efficiency.<br>• Coordinate and arrange complex travel plans, including booking flights and accommodations.<br>• Facilitate executive meetings by preparing agendas, recording minutes, and ensuring follow-up on action items.<br>• Provide essential clerical support, including document preparation and organization.<br>• Utilize Microsoft Outlook to manage email communications and scheduling.<br>• Create and edit documents using Adobe Acrobat and Microsoft Excel.<br>• Act as a point of contact for internal and external stakeholders, fostering positive relationships.<br>• Ensure the seamless execution of administrative tasks and projects as assigned.<br>• Handle confidential information with discretion and professionalism.<br>• Support executives in day-to-day operations and special projects as needed.
<p><strong>This is a great opportunity for Spanish speaking Executive Assistants! Robert Half has partnered with a global organization in Denver in search of an Executive Assistant! The Executive Assistant position is paying $70,000-$80,000 and offering great benefits!</strong></p><p><br></p><p><strong>The Executive Assistant will be responsible for the following: </strong></p><ul><li>Coordinate and manage the executive calendar, including scheduling meetings, handling calls, and arranging travel plans.</li><li>Organize office meetings by booking conference rooms, arranging catering, and setting up audio-visual equipment as needed.</li><li>Facilitate teleconferences and video conferences using platforms such as WebEx and Microsoft Teams.</li><li>Prepare, compile, and manage confidential materials for executives and the board.</li><li>Maintain and organize documents using the Diligent platform and shared internal drives.</li><li>Process invoices and expense reports for the executive office and board members through Oracle.</li><li>Manage office supply inventory, handle incoming mail, and prepare outgoing packages.</li><li>Assist with filing and maintaining presentations, fact sheets, press reports, and other materials.</li><li>Support special projects and initiatives as assigned.</li></ul><p><strong>Requirements for the Executive Assistant include:</strong></p><ul><li>Bilingual in Spanish!</li><li>Bachelor's Degree (highly preferred)</li><li>4+ years of administrative experience</li><li>Experience working across multiple time zones</li><li>Proficient in the Microsoft Office Suite</li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below!</strong></p>
<p>We are looking for a detail-oriented and organized Executive Assistant to join our organization in Madison, Wisconsin. This role requires excellent administrative skills to support the Executive Director and other staff members in their daily operations. The ideal candidate will thrive in a fast-paced environment and possess strong communication and scheduling abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate the Executive Director’s schedule, ensuring all appointments and meetings are effectively organized.</p><p>• Handle mail and email correspondence for the Executive Director, directing inquiries as needed.</p><p>• Support agency-wide communication efforts, including staff meetings and updates.</p><p>• Draft and prepare letters, memos, and other documents as requested by the Executive Director or Operations Manager.</p><p>• Arrange and oversee travel plans for the Executive Director and agency-related trips.</p><p>• Maintain and organize filing systems for reports, correspondence, and other essential records.</p><p>• Provide assistance during board meetings, including preparing minutes and related documentation.</p><p>• Answer incoming calls and ensure inquiries are routed appropriately.</p><p>• Perform additional administrative tasks as assigned to support the organization’s goals</p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
We are looking for an Executive Assistant to join our team in Dallas, Texas, on a contract basis. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel arrangements, and meetings are seamlessly organized. This position is ideal for someone with exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Oversee and manage executive calendars, ensuring schedules are accurate and up-to-date.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by arranging agendas, materials, and logistical details.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with the preparation of reports, presentations, and other documentation as needed.<br>• Respond promptly to requests and inquiries, ensuring smooth day-to-day operations.<br>• Monitor deadlines and follow up on tasks to ensure timely completion.<br>• Provide additional support to executives as required.
We are looking for an experienced Executive Assistant to provide high-level administrative support in a fast-paced environment. In this Contract to permanent position, you will manage executive schedules, coordinate travel arrangements, and ensure seamless communication across teams. This role is based in Raleigh, North Carolina, and requires exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring efficient scheduling and timely updates.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and oversee logistics for executive meetings, ensuring all materials and agendas are ready.<br>• Act as the primary point of contact for executive communications, both internal and external.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Resolve scheduling conflicts and prioritize tasks to ensure deadlines are met.<br>• Collaborate with team members to streamline administrative processes.<br>• Monitor and track expenses related to travel and meetings, ensuring compliance with company policies.<br>• Provide general administrative support, including drafting correspondence and managing documentation.
<p>We are looking for a dedicated Executive Assistant to join a team in West Chester, Pennsylvania. This role involves providing comprehensive support to high-level executives, ensuring smooth operations and effective communication within the organization. As this is a contract to permanent position, it offers an excellent opportunity to transition into a permanent role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage executive calendars, ensuring efficient scheduling and prioritization of meetings.</p><p>• Coordinate logistics for meetings and events, including preparation of materials, virtual meeting setups, and post-event follow-ups.</p><p>• Provide support for executive events such as offsite meetings, handling vendor relationships, catering arrangements, and timeline adherence.</p><p>• Prepare and submit expense reports with a focus on accuracy and compliance with company policies.</p><p>• Arrange and manage travel plans, including booking flights, accommodations, and itineraries.</p><p>• Facilitate day-to-day administrative tasks to ensure smooth executive operations.</p><p>• Act as a liaison between executives and internal or external stakeholders, maintaining clear and precise communication.</p><p>• Assist in the preparation of presentations, reports, and other executive-level documentation.</p><p>• Maintain confidentiality while handling sensitive executive information.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to support our client's senior leadership. Based in Amherst, Massachusetts, this Contract to permanent position requires exceptional attention to detail and the ability to manage multiple priorities effectively. The ideal candidate will play a pivotal role in ensuring seamless operations, including travel coordination and executive calendar management.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain executive calendars, ensuring all meetings and appointments are scheduled accurately.</p><p>• Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Serve as the primary point of contact for scheduling executive meetings and managing related logistics.</p><p>• Prepare necessary documents, agendas, and meeting materials for leadership team events.</p><p>• Act as a liaison between executives and internal teams, ensuring clear communication and follow-ups.</p><p>• Monitor and prioritize incoming correspondence, emails, and calls to address urgent matters efficiently.</p><p>• Ensure travel-related documents and itineraries are prepared and shared in a timely manner.</p><p>• Assist with organizing events or gatherings, including venue selection and catering arrangements.</p><p>• Maintain confidentiality and handle sensitive information with professionalism.</p><p>• Proactively identify and resolve scheduling conflicts or logistical challenges.</p>
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
<p>A well-known Financial Services firm in Stamford, CT is seeking a dedicated Executive Assistant to support a member of the C-Suite with day-to-day administrative and general office support. This person will also be responsible for assisting with office services functions, as needed, so the ideal candidate will be flexible with a great attitude and a willingness to help with any ad hoc projects thrown their way.</p><p><br></p><p>Duties include:</p><ul><li>Executive Administrative support for a member of the C-suite including travel arrangements, calendar management, itinerary maintenance, project support, and more</li><li>Light Personal Assistant duties, as needed, such as reservations, personal travel coordination, and other potentially unexpected needs that could arise (rare, but could come up from time to time).</li><li>Office Services duties such as conference room setup/clean up, making sure office & kitchen supplies are maintained, ad hoc projects for other members of the firm, as needed</li><li>Assist with any trouble shooting of any technical issues for office staff</li><li>Ad hoc duties, as needed, as this is a fast-paced firm and unexpected situations may arise that need to be handled swiftly with tact, accuracy, and professionalism</li></ul>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
We are looking for a dedicated Executive Assistant to provide comprehensive administrative support to senior leadership in Columbus, Ohio. This long-term contract position offers the opportunity to manage high-level tasks while contributing to organizational efficiency and success. The role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information with professionalism.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and ensuring timely follow-ups.<br>• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and ready.<br>• Review and edit contracts and agreements, incorporating appropriate legal language as needed.<br>• Collaborate with the HR team on hiring processes, onboarding activities, and maintaining employee records.<br>• Utilize compliance and HR management systems to monitor organizational records and ensure adherence to regulations.<br>• Support project-based administrative tasks, adapting to evolving priorities and assisting various teams.<br>• Maintain a positive and flexible attitude to foster strong team dynamics and alignment with organizational goals.<br>• Leverage digital tools and platforms to streamline processes and contribute to overall operational improvements.
<p>We are looking for an experienced Executive Assistant to join our team on a contract basis in Elyria, Ohio. In this role, you will provide high-level administrative support to the executive team, ensuring seamless coordination of schedules and meetings. This position requires a proactive and detail-oriented individual who thrives in a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, including scheduling meetings and organizing appointments.</p><p>• Arrange conference rooms and coordinate logistics for executive meetings.</p><p>• Order catering services for executive meetings as needed.</p><p>• Prepare and submit expense reports on behalf of the executive team.</p><p>• Collaborate with HR to assist with administrative needs and tasks.</p><p>• Coordinate travel arrangements for members of the executive team, ensuring all details are accounted for.</p><p>• Maintain open communication with various departments to support organizational goals.</p><p>• Utilize Microsoft Office to create precise and well-structured documents, presentations, and reports.</p><p>• Ensure the office environment remains organized and orderly.</p><p>• Address administrative tasks promptly and efficiently.</p>
<p>We are looking for an experienced Executive Assistant to provide comprehensive administrative and logistical support to C-suite executives. This role involves managing complex schedules, coordinating travel arrangements, and overseeing event logistics to ensure smooth operations. This is a long-term contract position based in Santa Barbara, California, with occasional on-site requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars ensuring seamless scheduling and prioritization.</p><p>• Arrange and coordinate travel plans, including booking accommodations, transportation, and handling real-time changes.</p><p>• Process and track expense reports, ensuring accuracy and compliance.</p><p>• Organize and support events such as team dinners, offsites, and other executive gatherings.</p><p>• Maintain clear and proactive communication with executives and stakeholders to address needs and resolve issues promptly.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Prepare materials and documents for executive meetings, ensuring all details are accurate and timely.</p><p>• Collaborate with other teams to ensure logistics align with organizational priorities.</p><p>• Provide proactive solutions to streamline administrative processes and improve efficiency.</p><p>• Adapt quickly to a fast-paced environment while maintaining exceptional attention to detail.</p>
We are looking for a skilled Executive Assistant to join our team in North Charleston, South Carolina. In this contract-to-permanent role, you will provide essential administrative support to ensure the smooth operation of executive-level tasks. This position offers a flexible schedule, with approximately 20 hours per week, Monday through Friday.<br><br>Responsibilities:<br>• Assist the primary Executive Assistant with managing daily tasks and priorities.<br>• Organize and oversee executive calendars, ensuring all meetings and deadlines are accurately scheduled.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and arrange materials for executive meetings, ensuring all required documents are available.<br>• Handle communications and correspondence on behalf of the executives.<br>• Maintain accurate records and documentation related to executive activities.<br>• Support the organization in administrative tasks to streamline operations.<br>• Utilize Microsoft Office tools to create reports, presentations, and other essential documents.<br>• Facilitate a smooth workflow by addressing time-sensitive tasks promptly.<br>• Provide additional support during working interviews or special projects as needed.
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to provide essential support to key executives. This contract position is based in Columbia, South Carolina, and offers an exciting opportunity to contribute to a fast growing company. The role is ideal for someone who thrives in dynamic environments and is comfortable balancing administrative duties with event coordination and technology-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are optimized and conflicts are avoided.</p><p>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.</p><p>• Assist in organizing and executing company events, including team-building activities.</p><p>• Participate in the setup and organization of office space.</p><p>• Handle incoming mail and maintain confidentiality in all correspondence.</p><p>• Support recruitment efforts by scheduling interviews and coordinating related tasks.</p><p>• Provide technical assistance, such as helping with computer setup and troubleshooting.</p><p>• Utilize Office and SharePoint for efficient document management and communication.</p><p>• Collaborate with HR and other departments to ensure smooth operations.</p>
We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
<p>If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. In this role, you will provide high-level administrative support to executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p>Responsibilities:</p><p><br></p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p>
<p>We are seeking a highly professional, organized, and proactive Executive Assistant to provide high-level support to senior leadership in our York-based organization. This role is ideal for someone who excels at managing priorities, anticipates executive needs, and handles sensitive information with discretion and confidence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, coordinate meetings, and arrange travel</li><li>Prepare executive-level reports, presentations, and correspondence</li><li>Act as a liaison between executives, internal departments, and external partners</li><li>Handle confidential information with professionalism and discretion</li><li>Support special projects, meetings, and company initiatives<strong></strong></li></ul>
We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis in Madison, Wisconsin. In this role, you will provide critical support to senior leadership by managing schedules, coordinating travel, and facilitating executive meetings. This position is ideal for someone who thrives in a fast-paced environment and has exceptional attention to detail.<br><br>Responsibilities:<br>• Organize and maintain executives’ calendars, ensuring optimal time management and scheduling.<br>• Coordinate and arrange all aspects of domestic and international travel, including transportation and accommodations.<br>• Prepare and manage logistics for executive meetings, ensuring all materials and details are in place.<br>• Handle booking of travel arrangements, ensuring accuracy and adherence to preferences.<br>• Communicate effectively with internal and external stakeholders to support executive needs.<br>• Monitor and prioritize incoming correspondence for executives, ensuring timely responses.<br>• Assist with preparation of reports and presentations required for meetings.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Provide general administrative support to executives as needed.<br>• Identify and implement improvements to office processes and workflows to enhance efficiency.
<p><strong>About the Role</strong></p><p>We are seeking a highly organized, proactive <strong>Executive Assistant</strong> to support C-suite executives and senior leadership in a fast-paced environment. You will serve as the right hand to busy executives, managing complex schedules, coordinating domestic and international travel, processing expense reports, and ensuring seamless day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Advanced Calendaring & Scheduling:</strong> Proactively manage multiple executive calendars with precision, resolving conflicts, prioritizing commitments, and anticipating needs across time zones.</li><li><strong>Travel Planning & Logistics:</strong> Arrange end-to-end domestic and international travel, including flights, ground transportation, accommodations, visas, and detailed itineraries.</li><li><strong>Expense Reporting:</strong> Prepare, submit, and track expense reports using Concur, Expensify, or similar platforms; ensure compliance with company policies.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal/external meetings, prepare agendas, take minutes, and manage follow-up action items.</li><li><strong>Communication Management:</strong> Draft, edit, and send professional correspondence; screen and prioritize emails and calls.</li><li><strong>Project Support:</strong> Assist with special projects, presentations, event planning, and ad-hoc administrative tasks as needed.</li><li><strong>Confidentiality & Discretion:</strong> Handle sensitive information with the highest level of integrity.</li></ul><p><br></p>
<p>We are looking for a highly skilled Senior Executive Assistant to provide exceptional support to the Chief Executive Officer at a prominent financial services firm in Detroit, Michigan. This role requires a proactive and detail-oriented individual who can efficiently handle administrative tasks, manage complex schedules, and coordinate projects in a fast-paced environment. The ideal candidate will possess excellent organizational abilities, strong communication skills, and the ability to maintain discretion while managing multiple priorities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver high-level administrative support, including drafting speeches, talking points, correspondence, and briefing materials.</p><p>• Coordinate the preparation for meetings and events, attend select high-level meetings, and ensure timely follow-up on action items.</p><p>• Manage invitations, track engagements for external events, and oversee relationship-related activities as directed.</p><p>• Maintain executive profiles, collaborate with internal teams, and respond to approved information requests.</p><p>• Anticipate needs for meetings and travel while facilitating seamless information flow across departments.</p><p>• Assist in special projects and provide general office support as required.</p><p>• Oversee calendar management, prioritize tasks, and organize travel logistics with sound judgment.</p><p>• Process expense reports and manage reimbursements efficiently.</p><p>• Prepare and update presentations and materials for executive review.</p><p>• Provide comprehensive administrative and office support to ensure smooth daily operations</p>
