We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to senior executives. This position is based in Detroit, Michigan, and requires someone skilled at managing schedules, coordinating travel, and ensuring smooth day-to-day operations for leadership. The ideal candidate will excel in maintaining confidentiality and handling strategic tasks with precision.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling and organizing meetings to ensure optimal time management.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and edit documents, presentations, and reports using tools such as Adobe Acrobat.<br>• Facilitate executive meetings by preparing agendas, taking notes, and tracking action items.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Act as the primary point of contact for executives, addressing inquiries and ensuring seamless communication.<br>• Organize and prioritize tasks to support executives in achieving their goals efficiently.<br>• Monitor deadlines and follow up on pending tasks to ensure timely completion.<br>• Collaborate with other teams and departments to gather information and provide executive-level support.
<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
<p><strong>This is a great opportunity for Spanish speaking Executive Assistants! Robert Half has partnered with a global organization in Denver in search of an Executive Assistant! The Executive Assistant position is paying $70,000-$80,000 and offering great benefits!</strong></p><p><br></p><p><strong>The Executive Assistant will be responsible for the following: </strong></p><ul><li>Coordinate and manage the executive calendar, including scheduling meetings, handling calls, and arranging travel plans.</li><li>Organize office meetings by booking conference rooms, arranging catering, and setting up audio-visual equipment as needed.</li><li>Facilitate teleconferences and video conferences using platforms such as WebEx and Microsoft Teams.</li><li>Prepare, compile, and manage confidential materials for executives and the board.</li><li>Maintain and organize documents using the Diligent platform and shared internal drives.</li><li>Process invoices and expense reports for the executive office and board members through Oracle.</li><li>Manage office supply inventory, handle incoming mail, and prepare outgoing packages.</li><li>Assist with filing and maintaining presentations, fact sheets, press reports, and other materials.</li><li>Support special projects and initiatives as assigned.</li></ul><p><strong>Requirements for the Executive Assistant include:</strong></p><ul><li>Bilingual in Spanish!</li><li>Bachelor's Degree (highly preferred)</li><li>4+ years of administrative experience</li><li>Experience working across multiple time zones</li><li>Proficient in the Microsoft Office Suite</li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below!</strong></p>
We are looking for an Executive Assistant to join our team in Dallas, Texas, on a contract basis. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel arrangements, and meetings are seamlessly organized. This position is ideal for someone with exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Oversee and manage executive calendars, ensuring schedules are accurate and up-to-date.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by arranging agendas, materials, and logistical details.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with the preparation of reports, presentations, and other documentation as needed.<br>• Respond promptly to requests and inquiries, ensuring smooth day-to-day operations.<br>• Monitor deadlines and follow up on tasks to ensure timely completion.<br>• Provide additional support to executives as required.
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Boston, Massachusetts. This is a Contract position where you will play a critical role in managing schedules, travel arrangements, and executive meetings while ensuring seamless daily operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars to ensure optimal scheduling and time management.<br>• Coordinate and arrange domestic and international travel plans, including booking flights, hotels, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for executives, addressing inquiries and resolving scheduling conflicts.<br>• Monitor and prioritize incoming communications, including emails and phone calls, to support efficient decision-making.<br>• Collaborate with internal teams to ensure smooth execution of administrative tasks and special projects.<br>• Draft and edit correspondence, reports, and presentations as needed.<br>• Ensure confidentiality and professionalism in handling sensitive information.<br>• Assist in planning and coordinating events or meetings, including logistics and catering.<br>• Provide general administrative support to senior executives to enhance productivity.
We are looking for a skilled Executive Assistant to join our team on a contract basis in Hilliard, Ohio. In this role, you will provide comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, scheduling appointments and coordinating meetings.<br>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and distribute meeting agendas, minutes, and other relevant documentation.<br>• Handle incoming telephone calls, ensuring inquiries are addressed or directed appropriately.<br>• Provide support during executive meetings by taking accurate notes and summarizing key points.<br>• Utilize Microsoft Office tools such as Word, Excel, and Outlook to create reports and manage correspondence.<br>• Organize and maintain files and records to ensure easy access and retrieval.<br>• Assist with typing tasks, maintaining a high level of accuracy and speed.<br>• Coordinate and communicate with internal teams to ensure alignment on schedules and priorities.<br>• Perform other administrative duties as required to support executive functions.
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position is based in Boston, Massachusetts, and requires a proactive individual who excels in organization and communication. The ideal candidate will manage schedules, coordinate travel, and facilitate executive meetings with precision and professionalism.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring appointments and meetings are organized efficiently.<br>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.<br>• Coordinate all aspects of travel logistics to ensure seamless transitions.<br>• Prepare for executive meetings by organizing agendas, materials, and follow-ups.<br>• Serve as the primary point of contact for scheduling and correspondence.<br>• Monitor and prioritize incoming communications, ensuring timely responses.<br>• Assist in drafting and proofreading documents for accuracy and clarity.<br>• Collaborate with other departments to address scheduling conflicts and align priorities.<br>• Maintain confidentiality while handling sensitive information.<br>• Provide administrative support for special projects as needed.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.</p><p>• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.</p><p>• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.</p><p>• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.</p><p>• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.</p><p>• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.</p><p>• Maintain confidentiality and discretion while managing sensitive information and communications.</p><p>• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.</p><p>• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **</p>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
<p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.</p><p>• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize catering and lunch orders for meetings, and make dining reservations as needed.</p><p>• Prepare and submit expense reports, process credit card memos, and handle approvals.</p><p>• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.</p><p>• Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests.</p><p>• Assist with personal tasks as required.</p><p>• Support additional administrative projects and tasks to meet evolving business needs.</p>
We are looking for a skilled Executive Assistant to provide high-level administrative support to senior executives in a manufacturing environment. Based in Fresno, California, this contract position requires exceptional organizational skills and attention to detail. The ideal candidate will be adept at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation.<br>• Coordinate detailed itineraries and travel schedules to optimize executive time and productivity.<br>• Facilitate the planning and execution of executive meetings, including agenda preparation and follow-ups.<br>• Act as a point of contact for communication between executives and external stakeholders.<br>• Prepare and manage correspondence, reports, and presentations with a high level of accuracy.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor deadlines and ensure timely completion of prioritized tasks.<br>• Collaborate with other departments to support executive needs and organizational goals.
<p>We are seeking an experienced Executive Assistant to support senior leadership in a prominent Honolulu law firm. This onsite position requires strong organizational, communication, and confidentiality skills. Due to onsite duties and in-person interview requirements, preference will be given to Hawaii residents. If you are interested in this opportunity, please call 808-531-0800. Join our team and help drive operational excellence at a leading Honolulu law firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to attorneys and firm partners, including calendar management, travel coordination, and meeting scheduling.</li><li>Draft, review, and manage legal correspondence and confidential documents.</li><li>Prepare and organize materials for court proceedings, client meetings, and firm presentations.</li><li>Arrange and coordinate legal filings, ensuring compliance with court deadlines and procedures.</li><li>Screen and direct phone calls, emails, and visitors with professionalism and discretion.</li><li>Assist with billing, time entry, and expense reporting.</li><li>Liaise with clients, court personnel, and external partners on behalf of executive staff.</li><li>Uphold strict confidentiality regarding sensitive firm and client information.</li></ul><p><br></p>
<p>We are seeking a highly organized, proactive, and professional <strong>Executive Assistant</strong> to support senior leadership at a fast-paced organization in <strong>Koreatown, Los Angeles</strong>. This role is ideal for someone who thrives in a dynamic environment, anticipates needs, and can manage multiple priorities with discretion and efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives</li><li>Manage calendars, scheduling, and meeting coordination</li><li>Handle phone calls, emails, and correspondence on behalf of leadership</li><li>Prepare reports, presentations, and documents</li><li>Coordinate travel arrangements and itineraries</li><li>Assist with project tracking and follow-up</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Support day-to-day office operations as needed</li></ul>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.<br><br>Responsibilities:<br>• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.<br>• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.<br>• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.<br>• Handle booking travel arrangements with attention to detail and cost efficiency.<br>• Serve as the primary point of contact for the executive, managing communications and correspondence.<br>• Maintain confidentiality while handling sensitive information related to business operations.<br>• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.<br>• Support day-to-day administrative needs, including document preparation and record keeping.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership at a construction company located in Milpitas, California. This is a contract position requiring exceptional multitasking skills, attention to detail, and the ability to manage sensitive information with the utmost confidentiality. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring seamless communication across various stakeholders.<br><br>Responsibilities:<br>• Act as a trusted liaison for the executive office, fostering strong relationships with internal teams and external partners.<br>• Manage calendars, schedule meetings, and prepare necessary materials to ensure smooth daily operations.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Handle expense reports, budget tracking, and vendor management for executive needs.<br>• Assist in the planning and execution of company-wide events and special engagements.<br>• Prepare presentations and communication materials, ensuring readiness for executive meetings.<br>• Maintain records, documents, and policies, providing support for reporting and compliance.<br>• Lead or assist with special projects, conducting research and analysis to deliver actionable insights.<br>• Mentor and collaborate with administrative staff, sharing knowledge and supporting their ongoing development.<br>• Identify and implement process improvements to enhance operational efficiency.
<p>We are seeking a highly professional, organized, and proactive <strong>Executive Assistant</strong> to provide high-level support to senior leadership in our York-based organization. This role is ideal for someone who excels at managing priorities, anticipates executive needs, and handles sensitive information with discretion and confidence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, coordinate meetings, and arrange travel</li><li>Prepare executive-level reports, presentations, and correspondence</li><li>Act as a liaison between executives, internal departments, and external partners</li><li>Handle confidential information with professionalism and discretion</li><li>Support special projects, meetings, and company initiatives</li></ul><p><br></p>
<p>Part Time Executive Assistant (27 Hours a Week)</p><p><br></p><p>The hourly rate range for this position is $36.00 to $38.00. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p><br></p><p><br></p><p>We are looking for an experienced Executive Assistant to provide comprehensive administrative and operational support to the Executive Director and organizational leadership. This role will play a key part in ensuring smooth governance, donor relations, and executive office operations within a dynamic nonprofit environment. The ideal candidate will possess exceptional organizational abilities, strong attention to detail, discretion, and a proactive approach to managing priorities and anticipating needs. This is a long-term contract position based in Oak Park, Illinois.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the Executive Director’s calendar, travel arrangements, meeting coordination, and correspondence to ensure all engagements are effectively managed.</p><p>• Prepare detailed agendas, materials, and meeting briefs to ensure the Executive Director is fully equipped for all commitments.</p><p>• Coordinate board and committee activities, including scheduling, distributing materials, managing logistics, and maintaining governance records.</p><p>• Administer donor management systems, ensuring accurate data entry, reporting, and tracking of contributions.</p><p>• Facilitate donor engagement efforts, including thank-you notes, touch-point cards, and other relational activities.</p><p>• Manage executive office operations, including auditing processes, reviewing contracts, and ensuring timely completion of administrative workflows.</p><p>• Organize and maintain executive files securely in both digital and physical formats.</p><p>• Plan and execute executive-led meetings, special events, and staff gatherings, ensuring all logistics and materials are prepared.</p><p>• Draft and edit executive communications, presentations, and reports using tools such as Canva to create high-quality and visually appealing materials.</p><p>• Support staff operations and maintain organizational standards, providing guidance and oversight in the Executive Director’s absence.</p><p><br></p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
<p>Our client, an exciting entertainment company, is looking for an Executive Assistant to start immediately. You will support the C-Suite Executive team and your main duties will include heavy scheduling, meeting/event planning, acting as a gatekeeper, calendar management and various clerical tasks as needed. As the Executive Assistant II, you will also handle travel arrangements, expense reporting, and editing materials and documents. Robert Half is looking for an organized candidate who feels comfortable thriving in a fast paced environment. Strong skills in writing and Microsoft Office Suite are required. This is a contract to hire position that will pay up to 80k once full time. You will work onsite daily, but once trained, you can work on a hybrid schedule. </p>
<p>We are looking for an Executive Assistant to join a finance firm in West Los Angeles. In this role, you will provide high-level support to the company founder by managing a combination of business and personal tasks. This contract-to-permanent position offers the opportunity to work in a fast-paced environment that values confidentiality and professionalism, with a hybrid schedule including both onsite and remote work.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Organize and oversee the founder’s daily schedule, including managing calendars and coordinating meetings.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries.</p><p>• Execute personal errands and tasks to ensure seamless day-to-day operations.</p><p>• Prepare and manage expense reports while maintaining accuracy and timeliness.</p><p>• Act as a liaison for the founder, handling communications and interactions with stakeholders.</p><p>• Maintain confidentiality while managing sensitive information and correspondence.</p><p>• Support the founder in navigating a fast-paced and demanding work environment.</p><p>• Utilize Outlook and other office tools to streamline scheduling and organizational processes.</p><p>• Coordinate both business and personal events as required.</p><p>• Adapt to different personality types and work styles while maintaining professionalism.</p>
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
<p>Our client in the property management sector is seeking a professional, highly organized Executive Assistant to support their executive leadership team. This is a key administrative role responsible for ensuring smooth daily operations, enhancing executive productivity, and serving as a central point of coordination within the organization</p><p>.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to senior leadership, including calendar management, travel arrangements, meeting coordination, and correspondence handling.</li><li>Prepare presentations, reports, and property-related documents; assist with lease administration, property listings, and compliance tracking.</li><li>Liaison between executives, property managers, tenants, vendors, and internal teams; ensure efficient flow of information.</li><li>Maintain confidentiality of sensitive information and perform data entry and record-keeping for leases, contracts, and compliance files.</li><li>Assist with workflow automation and process improvement projects—bringing digital fluency and a continuous improvement mindset.</li><li>Support onboarding for new property staff and contribute to cross-functional projects as needed.</li></ul><p><br></p>
