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7 results for Operations Specialist in Philadelphia, PA

Operations Specialist

Bala Cynwyd, PA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an Operations Specialist to support day-to-day business activities for a services firm located in the Greater Philadelphia Region. This Long-term contract position is fully on-site and offers the opportunity to contribute to a fast-paced insurance-related environment while partnering with multiple teams. The ideal Operations Specialist candidate is organized, detail-oriented, and comfortable handling administrative work, data accuracy, and project support. What you get to do every single day:• Deliver administrative and clerical assistance to support the product and operations teams in their daily workflow• Enter, update, and maintain records with a high degree of accuracy across internal databases and tracking systems• Organize, file, and retrieve electronic and physical documents to ensure information is properly maintained and accessible• Support special assignments and team initiatives by coordinating tasks, tracking progress, and assisting with follow-up activities• Communicate professionally with colleagues across departments to gather information and help keep work moving efficiently• Review data and documentation for completeness, consistency, and accuracy before submission or distribution
2026-09-21T00:00:00Z

Operations Coordinator

Coopersburg, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Robert Half is seeking a highly organized and proactive Operations Coordinator to support daily business operations and help ensure processes run smoothly and efficiently. This role will coordinate administrative and operational activities, support cross-functional teams, manage schedules and documentation, track projects, and help improve workflows. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Coordinate day-to-day operational and administrative activities across departments</li><li>Maintain records, reports, and documentation to support business operations</li><li>Track project timelines, deliverables, and internal follow-ups</li><li>Assist with process improvement initiatives and workflow optimization</li><li>Prepare reports, presentations, and operational updates for leadership</li><li>Communicate with internal teams, vendors, and external partners as needed</li><li>Monitor inventory, supplies, or service requests, depending on business needs</li><li>Support scheduling, meeting coordination, and calendar management</li><li>Help ensure compliance with company policies and operational procedures</li><li>Provide general support for special projects and department initiatives</li></ul>
2026-09-08T00:00:00Z

Logistics Specialist

Norristown, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Logistics Specialist to support the smooth movement of materials and products across warehouse and distribution activities. This long-term contract position will focus on maintaining efficient supply flow, accurate inventory records, and dependable coordination with internal partners to meet operational goals. The role is fully onsite during standard business hours and is well suited for someone in logistics who can balance compliance, service, and day-to-day execution. Responsibilities:• Direct daily logistics activities to keep material flow aligned with operational and distribution needs.• Maintain inventory accuracy by monitoring warehouse records, reconciling discrepancies, and supporting effective stock control practices.• Coordinate the movement of raw materials, components, and finished goods while assisting with transportation arrangements as needed.• Work closely with procurement, planning, production, and quality teams to support timely and efficient order fulfillment.• Use SAP R/3 and related systems to manage logistics transactions, reporting, and workflow visibility.• Uphold safety, regulatory, and company standards across warehousing and distribution processes.• Track logistics performance and prepare reports that help identify issues, improve service levels, and support decision-making.• Help ensure warehouse and distribution operations remain organized, responsive, and cost-conscious.• Support process continuity across logistics workflows, including system-based coordination and documentation activities when required.
2026-09-11T00:00:00Z

Accounting Operations Specialist

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
State of the art company located in the Chester County area is looking to hire an Accounting Operations Specialist with proven cash applications and collections experience. As the Accounting Operations Specialist, you will prepare journal entries, review/process invoices, process accounts receivable and payable transactions, assist with month-end and year-end close activities, prepare bank reconciliations, process cost and inventory accounting, provide documentation for internal and external audits, and assist the accounting team as necessary. The ideal candidate will have strong technical skills, experience working with ERP systems, and the ability to manage multiple financial processes in a fast-paced environment. Primary Responsibilities· Ensure transparency and efficiency in all transactions· Assist with journal entries· Maintain accounts payable/receivable records· Code invoices into ERP system· Prepare financial reports and statements· Coordinate vendor invoicing payment selections· Assist with cost accounting activities· General ledger/account reconciliations· Financial Documentation· Inventory Analysis
2026-08-31T00:00:00Z

Manager of Operations

Exton, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have partnered with a growing manufacturer on their search for a Manager of Operations who can oversee and optimize warehouse operations while driving efficiency, productivity, and continuous improvement. The Manager of Operations will be responsible for overseeing and optimizing daily business operations within the warehouse and support compliance functions, team leadership, crisis management, customer service, and strategic planning. In this Manager of Operations role, you will have control over the inventory/safety/compliance, performance reporting, developing operational goals and budgets, maintaining positive vendor relationships, ensuring timely scheduling, developing and creating process improvement procedures, and reporting procedures and operations of the physical infrastructure. The ideal candidate should possess the ability to create a plan to increase company revenue and proper operational controls. Major Responsibilities· Manage all aspects of warehouse operations, including receiving, storage, inventory control, order fulfillment, and shipping.· Lead, mentor, and develop warehouse personnel to achieve operational goals while promoting a safe and productive work environment.· Establish and monitor key performance indicators (KPIs) to improve efficiency, quality, and customer service.· Ensure compliance with company policies, food safety standards, OSHA regulations, and applicable industry requirements.· Collaborate with supply chain, purchasing, production, and customer service teams to ensure seamless operational flow.· Identify process improvement opportunities and implement operational best practices to reduce costs and increase productivity.· Oversee inventory accuracy through cycle counts, audits, and effective inventory management procedures.· Manage warehouse staffing, scheduling, and labor utilization to meet business demands.· Analyze operational data and prepare reports to support business decisions and continuous improvement initiatives.· Support system enhancements and process automation efforts as needed.
2026-08-31T00:00:00Z

Logistics Analyst

Breinigsville, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Logistics Analyst to support daily logistics operations in Pennsylvania. This is a long-term contract position that offers on-site work and focuses on resolving order backlogs while maintaining accurate shipping and inventory records. The ideal candidate brings hands-on experience in logistics support, strong organizational skills, and confidence working across administrative and customer-related documentation. Responsibilities:• Review and resolve outstanding customer orders and stock transfer activity to improve order accuracy and workflow efficiency.• Provide day-to-day logistics support by responding to customer-related requests and helping move open items to completion.• Prepare, revise, and distribute shipping documentation, including bills of lading, invoices, and certificates tied to outbound transactions.• Maintain organized digital records within cloud-based filing systems to support documentation control and team accessibility.• Assist with inventory and parts data cleanup by identifying discrepancies and updating records as needed.• Partner with internal teams to ensure logistics information is accurate, timely, and aligned with operational requirements.• Perform administrative support tasks that contribute to smooth warehouse and distribution operations.• Help address work backlog priorities by managing multiple logistics and documentation tasks in a fast-paced environment. MUST HAVE SAP experience to be considered
2026-09-18T00:00:00Z

AP Specialist

Norristown, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Strategic services company located in the King of Prussia/Wayne area is looking to hire an A/P Specialist with proven experience processing high-volume, client billing and invoicing. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, account reconciliation, posting client reimbursable costs, verifying and updating vendor accounts, analyzing accounts payable transactions for accuracy, assist with check runs, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an A/P Specialist who can perform day-to-day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping. How you will make an impact· Oversee full accounts payable cycle· Code invoices and match purchases· Process 1099 Forms· Resolve invoice discrepancies· Process expense reimbursements· Month-End/Year-End Close· Prepare financial reports and statements· Assist with AP benefits administration activities· General Ledger processing· Perform accounting research
2026-09-14T00:00:00Z