55 results for Senior Administrative Assistant in Los Angeles, CA

Sr. Administrative Assistant A prominent organization in Vista, CA is looking to expand. Therefore, the company is on a search for an experienced and highly organized Senior Administrative Assistant. This is an amazing opportunity for someone who enjoys managing multiple administrative tasks, coordinating projects, and working alongside senior leadership. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas.</li><li>Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism.</li><li>Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries.</li><li>Act as the primary point of contact for internal and external communications related to the executive team.</li><li>Oversee special projects and ensure timely completion while maintaining quality standards.</li><li>Handle confidential information with discretion and maintain organized document management systems.</li><li>Assist with budget tracking, expense reporting, and vendor invoice processing.</li></ul>

Senior Executive Assistant Job Summary:We are seeking a highly experienced Executive Assistant to provide strategic support to our C-suite executive. This role requires exceptional organizational skills, business acumen, and the ability to manage high-level priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver, capable of managing executive communications, coordinating complex schedules, and handling confidential information with discretion. Key Responsibilities:<ul><li>Serve as a trusted partner to the executive, providing high-level administrative and strategic support.</li><li>Manage and optimize the executive’s complex calendar, scheduling meetings, travel, and engagements.</li><li>Act as a gatekeeper for incoming communications, prioritizing emails, calls, and requests.</li><li>Prepare reports, presentations, and briefings for internal and external meetings.</li><li>Oversee special projects, ensuring seamless execution and follow-through.</li><li>Coordinate executive-level meetings, including board meetings, investor relations, and leadership summits.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Liaise with senior leaders, external stakeholders, and key business partners.</li><li>Streamline office operations, implementing best practices to enhance efficiency.</li><li>Anticipate executive needs and proactively address challenges.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Costa Mesa, California, 92626, United States. The selected candidate will be an integral part of our team, ensuring the smooth and efficient operation of our office environment. This role encompasses a variety of administrative tasks, from handling customer inquiries to managing office supplies. Responsibilities:• Provide comprehensive administrative support to facilitate office operations• Handle and resolve customer inquiries in a timely and detail oriented manner• Use Microsoft Office and Microsoft Office 365 to maintain and manage customer records• Ensure the implementation of administrative policies and procedures• Order and manage office supplies to ensure an efficient workplace• Oversee the stocking of the kitchen and other common areas• Process and monitor customer credit applications, ensuring accuracy and efficiency• Perform various administrative tasks as required, demonstrating a 'can do' mentality.

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Administrative Assistant Temporary Procurement Coordinator – Immediate OpeningWe are seeking a highly organized and detail-oriented Temp Procurement Coordinator to support our growing office. Reporting to the Senior Procurement Manager, this role will assist with purchasing and administrative tasks to ensure smooth procurement operations. Key Responsibilities:<ul><li>Assist in procuring interior furnishing packages.</li><li>Compile and assemble project care and maintenance manuals.</li><li>Update and maintain vendor information in the database.</li><li>Coordinate vendor follow-ups and order samples as needed.</li><li>Organize and maintain installation kits.</li><li>Perform additional administrative tasks as required.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the heart of Los Angeles, California. As an integral part of our team in the legal education sector, you will be tasked with managing various administrative duties, handling student communications, and providing exceptional customer service. Responsibilities: • Handle incoming student calls and provide necessary assistance • Efficiently process student applications • Schedule and manage appointment requests • Ensure prompt and accurate handling of mail • Assist in the use and management of Microsoft Office Suite • Provide high-quality customer service • Manage administrative duties as necessary.

Executive Assistant JOB TITLE: Executive AssistantDEPARTMENT: AdministrationEMPLOYMENT TYPE: Full-TimeLOCATION: Los Angeles, CAREPORTS TO: Senior Executive Assistant Position OverviewThe Executive Assistant plays a key role in providing administrative and operational support to executives while ensuring smooth daily operations. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The role involves managing schedules, travel logistics, project coordination, event planning, and various administrative tasks while working collaboratively with both internal and external stakeholders. Key ResponsibilitiesThe following is a general outline of core duties:Administrative Support:<ul><li>Maintain and organize executive calendars by scheduling meetings and prioritizing appointments.</li><li>Coordinate meeting logistics, including preparing materials and ensuring readiness.</li><li>Process expense reports while adhering to company policies.</li><li>Act as a point of contact for meeting participants and provide communication support.</li></ul>Travel Planning:<ul><li>Arrange domestic and international travel, including transportation and accommodation.</li><li>Troubleshoot travel-related issues and ensure executives have necessary travel documents.</li></ul>Project & Event Coordination:<ul><li>Plan events, conferences, and meetings, managing logistics and details.</li><li>Track project timelines and provide regular updates to stakeholders.</li></ul>Data and CRM Management:<ul><li>Update and maintain accurate records in CRM platforms like Salesforce.</li><li>Incorporate meeting notes, client information, and perform routine data audits</li></ul>Other Duties:<ul><li>Develop professional reports, presentations, or materials, ensuring brand consistency.</li><li>Contribute to office operations as needed, including backup support for team members.</li></ul> Experience:<ul><li>5+ years as an Executive Assistant or in a similar administrative role supporting leadership.</li><li>Proven ability to manage complex schedules and travel arrangements.</li><li>Familiarity with CRM tools, preferably Salesforce.</li></ul>Core Competencies:<ul><li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.).</li><li>Basic skills in graphic design or presentation software are a plus.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Excellent verbal and written communication.</li><li>Ability to work independently and adapt in a fast-paced environment</li></ul>

Administrative Assistant Robert Half Legal is offering an exciting long term contract employment opportunity for the role of a Legal Administrative Assistant for our client located in Irvine, California. The role involves managing client cases, handling phone and email correspondence, and demonstrating proficiency with the Microsoft Suite. Responsibilities: <ul><li>Managing a constant caseload of requests for new documents and updates </li><li>Data entry, writing, and proofreading </li><li>Researching county-specific recording requirements </li><li>Formatting, printing, and shipping documents with proper signing instructions </li><li>Answering general inquiry calls and emails while providing exceptional customer service</li><li>Handling a variety of tasks and projects </li></ul>

Administrative Assistant Our client, a Jewish non-profit organization has two open Administrative Assistant positions. For the right candidate, these could be contract to hire roles. You will be responsible for providing accurate, efficient and timely assistance for the assigned Development Department division and professionals. This company offers a 38-hour work week, excellent benefits including all Jewish holidays off and a hybrid schedule (Thursdays and Fridays are remote). Responsibilities• Handle front desk support and troubleshooting, maintaining daily contact with donors.• Manage incoming and outgoing phone calls, as well as donor correspondence related to memberships, tributes, and related invoices.• Coordinate RSVPs and track registration in the donor database for various events.• Collaborate with team members to support all facets of major events as needed.• Organize meetings, phone sessions, and events.• Oversee multiple functions in the donor database (DRIVE), such as maintaining accurate donor files, event registration and batching, seating, and report production.• Track and process event sponsorships and tribute ads for event journals where applicable.• Follow up with vendors for contracts and countersignatures.• Accurately fill out pledge cards with donor information, appeal, and designation.• Batch pledges and payments.• Update calendars, carry out general Campaign administration and provide assistance on the floor as needed.• Assess workload to determine the best procedure to follow.

Administrative Assistant We are in search of an Administrative Assistant to join our team in the legal education sector based in Los Angeles, California. In this role, you will be tasked with handling a variety of administrative tasks, providing customer service, and utilizing your skills with Microsoft Office Suite. This role offers a short term contract employment opportunity. Responsibilities: • Attend to student calls and appointment requests, ensuring a high level of customer service • Assist with the handling and distribution of mail • Utilize Microsoft Office Suite to perform various administrative tasks • Coordinate scheduling for the team and handle changes as required • Process student applications and maintain accurate records.

Administrative Assistant We are currently seeking an organized Administrative Assistant to join a company that focuses on the corporate side of the entertainment industry. This role offers a variety of responsibilities including scanning, data entry, validating check numbers, indexing and organizing documents, filing, and preparing records for scanning. You’ll also identify and correct document errors, order departmental supplies, serve as the primary point of contact for vendors, and manage incoming phone calls.The ideal candidate will possess strong proficiency with the Microsoft Office Suite and exhibit exceptional attention to detail. Outstanding customer service skills are essential to thrive in this position. This opportunity comes with excellent perks, including free parking and a 35-hour work week, ensuring work-life balance. This is an ongoing contract position with the chance to go permanent and the position will start immediately! Do not miss the chance to grow your career in this unique and exciting environment.

Administrative assistant Job Description:We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul>Schedule:<ul><li>Monday to Friday, standard business hours.</li></ul>Employment Type:<ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul>

Administrative Assistant Robert Half is partnering with a thriving organization in Pala, CA, to find a reliable and professional Administrative Assistant. This role is perfect for someone who enjoys providing exceptional office support, keeping things organized, and contributing to the overall success of a team. If you’re a highly organized individual who thrives on multitasking, this opportunity is for you! Key Responsibilities:Office Management & Support:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.</li><li>Answer and direct incoming phone calls, emails, and customer inquiries professionally and efficiently.</li><li>Maintain a tidy and organized office environment while ordering and managing office supplies.</li></ul>Document Preparation & Handling:<ul><li>Prepare and edit documents, reports, and presentations with utmost attention to detail.</li><li>Perform data entry and ensure accuracy in maintaining records, databases, and filing systems.</li></ul>Event Coordination:<ul><li>Assist with planning and organizing team meetings, events, and special projects.</li><li>Coordinate logistics for conferences, including catering and presentation materials.</li></ul>

Administrative Assistant We are offering a temporary employment opportunity in the public sector industry in Rolling Hills, California. The role is for an Administrative Assistant and will be situated on-site. Responsibilities:• Execute administrative duties effectively• Respond promptly and skillfully to queries• Maintain a high level of organization and attention to detail• Process and manage customer credit applications• Keep customer credit records precise and updated• Monitor customer accounts and act accordingly• Handle scanning projects effectively• Support the team in maintaining an efficient work environment.

Administrative Assistant We are excited to add a new Administrative Assistant to our team, based in Van Nuys, California. This role is a crucial component of our healthcare and social assistance industry, offering a contract to permanent employment opportunity. As an Administrative Assistant, you will be tasked with managing contracts and providing administrative support within our Managed Care Department. Responsibilities: • Overseeing all aspects of contract management, including organizing, reviewing, and updating managed care contracts according to established procedures and timelines. • Serving as the liaison between the Managed Care Department and other hospital departments to ensure contract compliance and implementation. • Guaranteeing the creation and maintenance of comprehensive records of contract terms, renewals, and expirations. • Working with the legal department to draft accurate and legal contracts. • Assisting in the negotiation process with managed care organizations when necessary. • Preparing for contract audits and performing other relevant administrative duties. • Utilizing specific software systems like Case Management Software, CompuLaw, LexisNexis, and Microsoft Excel to track and manage contracts. • Providing administrative support to the Managed Care team such as scheduling meetings, taking notes, organizing files, and handling phone calls. • Maintaining client relations, handling claim administration, and managing billing functions using the relevant consumer electronics.

Administrative Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Executive Assistant Job Summary:We are looking for an Executive Assistant to provide administrative support to senior leadership. This role requires excellent organization, attention to detail, and strong multitasking skills. The ideal candidate will be responsible for managing schedules, handling communications, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, and documents as needed.</li><li>Assist with organizing events, meetings, and office operations.</li><li>Maintain records, track expenses, and process invoices.</li><li>Serve as a liaison between departments and external contacts.</li><li>Perform general administrative duties, including filing and data entry.</li><li>Handle confidential information with discretion.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in Los Angeles, California. In this role, you will be supporting the project team with both administrative and accounting tasks. This position offers a contract to permanent employment opportunity in the industry. Responsibilities: • Manage day-to-day operations of the project site office • Administer subcontracts and ensure compliance with all associated construction documentation • Handle the processing of subcontractor and vendor invoices • Track equipment and maintain accurate records • Oversee union payroll uploads and documentation • Prepare client billings and maintain budget and cost control • Provide accounting support to the project team • Coordinate project-related tasks and activities.

Bilingual Administrative Assistant We are offering an exciting contract to permanent employment opportunity for a Bilingual Administrative Assistant in a location in California. This role is vital in managing cross-border logistics and ensuring compliance with licensing and regulatory deadlines. The position will require the use of Office tools, DocuSign, and other software to maintain precise documentation. Responsibilities • Manage cross-border logistics and H-2A visa processing • Ensure compliance with all contracts, licensing, and regulatory deadlines • Utilize Office tools, DocuSign, and other software to maintain accurate documentation • Handle customer inquiries and resolve issues promptly • Process customer credit applications with accuracy and efficiency • Maintain precise customer credit records • Answer inbound calls and provide excellent customer service • Perform data entry tasks and manage email correspondence • Schedule appointments and handle both inbound and outbound calls • Use Excel, Outlook, PowerPoint, and Word for various administrative tasks

Administrative Assistant We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Carry out efficient processing of invoices, expense reports, and purchase orders.• Conduct coordination with accounting to ensure punctual vendor payments and reimbursements.• Handle and maintain the company databases and filing systems.• Efficiently process and maintain accurate customer credit records.• Address and resolve customer inquiries and monitor customer accounts.• Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents.• Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services.• Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports.• Support HR with benefits enrollment and other administrative tasks.• Prepare and manage documents, presentations, and reports as required.• Support special projects as assigned, handling confidential information with discretion and professionalism.• Organize company events, conferences, and team-building activities.

Office Assistant We are on the hunt for a dedicated Office Assistant to join our team in Anaheim, California. As an Office Assistant, your primary function will be to provide administrative support to the Building Department, with a significant portion of your role involving phone communication. Responsibilities:• Handle a high volume of incoming calls, ensuring all inquiries are addressed promptly and professionally• Partner with another team member to manage call volumes efficiently• Follow up on voicemails to ensure customer queries are resolved• Schedule inspections and communicate available time slots to customers over the phone• Perform clerical tasks such as filing, scanning, and data entry• Utilize accounting software systems and CRM for maintaining accurate customer records• Develop proficiency in various computer programs relevant to the role.

Administrative Assistant A real estate office in Santa Monica is hiring an Administrative Assistant for a leave of absence for 4-5+ months. This is a fully onsite role where you will support the Property Manager with administrative duties, including processing invoices, generating and following up on purchase and work orders, and assisting with general office operations. Key Responsibilities: Maintain a high level of organization and attention to detail in daily tasks.Communicate professionally via phone, email, and text with clients, vendors, and internal teams.Process and manage invoices using the Real Page platform.Generate, issue, and follow up on purchase orders and work orders as needed.Review and understand utility invoices for accuracy and reporting purposes.Assist management with various administrative tasks and perform duties as directed.Ensure timely arrival at the office and adherence to designated working hours. The ideal candidate will have 2-3 years of administrative experience, any experience working in property management is a plus. Experience in MS Word and Excel is required. This is fully onsite, hours are Monday - Thursday 8-5PM and Friday form 8 - 1:30PM. Pay is $23-25/hr, depending on experience.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector, located in Riverside, California. The role requires a highly organized individual who will be responsible for administrative support and communication with Mandarin-speaking clients. Responsibilities:• Handle the translation of documents and assistance in communications between English and Mandarin-speaking clients or team members.• Provide administrative support including managing office supplies, answering phones, and scheduling meetings.• Maintain organized and accurate records, files, and databases.• Coordinate travel arrangements and itineraries when necessary.• Assist in the preparation and execution of reports, presentations, and other documentation.• Perform general clerical duties such as data entry, photocopying, and filing.• Serve as a point of contact for Mandarin-speaking clients, ensuring clear and detail-oriented communication.• Support project management activities and other administrative tasks as required.

Executive Assistant A CPG company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Experience with a Consumer-Packaged Goods company is required. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Administrative Assistant We are seeking an Administrative Assistant to join our non-profit team in Azusa, California. The role encompasses a range of responsibilities including clerical support, file maintenance, and calendar management for our organization. Responsibilities: • Effectively manage and organize calendars for various departments • Provide clerical support across three departments to ensure smooth operations • Maintain and update comprehensive records and files • Handle travel arrangements and coordinate logistics for team members • Prepare and manage expense reports to ensure accurate and timely reimbursement • Maintain confidentiality of sensitive information within the organization • Take and distribute meeting notes to enable effective communication and follow-ups • Oversee and restock office supplies as needed to ensure the office runs efficiently • Utilize technology and basic Microsoft Suite skills to execute tasks efficiently and accurately.