We are looking for an experienced Senior HR Generalist to join our team in Gardena, California. This is a long-term contract position within the aerospace industry, offering an exciting opportunity to contribute to a dynamic and fast-paced environment. The ideal candidate will play a pivotal role in supporting employee relations, engagement, and HR program initiatives while ensuring compliance with federal and state regulations.<br><br>Responsibilities:<br>• Act as a key resource for employees and management by addressing workplace concerns and fostering a collaborative and respectful environment.<br>• Conduct thorough investigations into employee complaints, ensuring timely and accurate resolutions.<br>• Partner with leadership to develop and implement employee engagement programs that promote satisfaction and retention.<br>• Regularly interact with employees on the plant floor to maintain open communication and address concerns.<br>• Provide guidance on conflict resolution, counseling, and coaching for employees and managers.<br>• Ensure compliance with federal and California employment laws, staying up-to-date on regulatory changes.<br>• Maintain accurate employee records and assist with preparing HR-related reports and audits.<br>• Collaborate with payroll on terminations and transfers, ensuring all documentation is completed accurately.<br>• Support the implementation and maintenance of HR policies, programs, and initiatives.<br>• Assist in planning and executing training and development programs to meet organizational needs.
<p>Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. </p><p>· Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.</p><p>· Conducts or acquires background checks and employee eligibility verifications.</p><p>· Implements new hire orientation and employee recognition programs.</p><p>· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.</p><p>· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.</p><p>· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.</p><p>· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.</p><p> </p><p>If you have a passion for human resources and are looking for a new opportunity, apply today! Submit your resume and call 626.463.2031 for additional information.</p>
<p>Robert Half is currently seeking Human Resources professionals for our clients in the Pasadena area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. </p><p>· Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.</p><p>· Conducts or acquires background checks and employee eligibility verifications.</p><p>· Implements new hire orientation and employee recognition programs.</p><p>· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.</p><p>· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.</p><p>· Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.</p><p>· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.</p><p> </p><p>If you have a passion for human resources and are looking for a new opportunity, apply today! Submit your resume and call 626.463.2031 for additional information.</p>
<p>We are looking for a skilled HR Generalist to join our team in Irvine, California, on a long-term contract basis. This role offers an exciting opportunity to manage diverse human resources functions, ensuring smooth operations and compliance with state and federal regulations. The ideal candidate will be proactive, detail-oriented, and committed to fostering a positive workplace environment.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll and oversee employee benefits, including bonuses, leave administration, and absence management.</p><p>• Organize and maintain both physical and digital employee records for easy accessibility.</p><p>• Prepare reports and documentation related to performance evaluations and HR metrics.</p><p>• Conduct employee satisfaction surveys and provide actionable recommendations to improve workplace experiences.</p><p>• Address employee concerns and resolve HR-related issues in a timely and effective manner.</p><p>• Communicate with external public services as needed to support HR operations.</p><p>• Ensure compliance with company policies, safety procedures, and federal labor laws.</p><p>• Manage recruitment processes by reviewing resumes, updating databases, and planning onboarding strategies.</p><p>• Develop and execute employee orientation programs to enhance early employee experiences.</p><p>• Conduct exit interviews, analyze feedback, and implement improvements based on findings.</p>
We are looking for an experienced HR Specialist to join our team on a long-term contract basis, working onsite in Tustin, California. In this role, you will support critical human resources functions, including benefits administration, leave management, and workers’ compensation claims, to ensure seamless operations during a busy period. This is an excellent opportunity to contribute to a dynamic environment while collaborating closely with employees and leadership.<br><br>Responsibilities:<br>• Administer employee benefits programs, including open enrollment processes and providing guidance on available options.<br>• Coordinate and manage leave of absence policies in compliance with federal and state laws, ensuring accurate documentation and effective communication.<br>• Oversee workers’ compensation claims by filing reports, liaising with insurance providers, and maintaining compliance with applicable regulations.<br>• Facilitate department transfers by updating employee records, ensuring payroll accuracy, and coordinating with stakeholders for smooth transitions.<br>• Ensure compliance with Affordable Care Act requirements, including tracking employee hours and completing necessary documentation.<br>• Collaborate with employees and managers to address HR-related inquiries and provide support regarding policies and procedures.<br>• Utilize HRIS systems, such as Paycom, to manage employee data and streamline HR processes.<br>• Maintain confidentiality and ensure adherence to HIPAA regulations when handling sensitive employee information.<br>• Support onboarding processes to welcome new hires and ensure proper integration into the organization.<br>• Contribute to creating a positive employee experience by addressing concerns and fostering effective communication.
We are looking for an Administrative Coordinator to join our team in Manhattan Beach, California. In this role, you will support daily operations by managing schedules, handling inbound calls, and ensuring smooth administrative processes. This is a Contract-to-Permanent position within the retail industry, offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for team members and organizational leaders.<br>• Answer and direct inbound calls in a detail-oriented and timely manner.<br>• Support scheduling needs, including appointments, meetings, and events.<br>• Provide administrative assistance to ensure efficient office operations.<br>• Collaborate with team members to maintain organization and workflow.<br>• Ensure accurate documentation and record-keeping for various tasks.<br>• Act as a point of contact for internal and external communications.<br>• Assist in tasks related to home health services, as needed.<br>• Identify opportunities to improve administrative processes.
<p>Robert Half is currently seeking Human Resources professionals for our clients in the Woodland Hills area. We are looking for candidates with a minimum of two (2) years' of experience in human resources roles. Typical responsibilities for human resources professionals include benefits administration, benefits coordinator, employee relations, employee orientation, personnel file maintenance, recruiting, workers compensation, and more. If you have a passion for human resources and are looking for a new opportunity, apply today! Submit your resume and call (818) 703-8818 for additional information.</p><p> </p><p><br></p>
<p>We are looking for an experienced Executive Associate to join our team in Ontario, CA. This role involves supporting high-level professionals in commercial real estate transactions, including acquisitions, leasing, and financing. As a long-term contract position, this role requires excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and manage legal documents related to real estate transactions, such as purchase agreements, leases, and closing documentation.</p><p>• Coordinate and oversee the entire lifecycle of real estate transactions, from initiation to finalization.</p><p>• Conduct detailed reviews of title and survey documents, identifying and resolving any discrepancies or issues.</p><p>• Assist with due diligence efforts by analyzing leases, contracts, and corporate records.</p><p>• Maintain well-organized files and track critical dates, deadlines, and deliverables.</p><p>• Collaborate with senior brokers and staff to provide support in document preparation, client communication, and scheduling.</p><p>• Communicate effectively with attorneys, clients, lenders, title companies, and other stakeholders.</p><p>• Ensure adherence to company policies and compliance with relevant legal standards.</p><p>• Provide day-to-day administrative support to executive-level team members.</p><p>• Utilize software tools like Microsoft Office Suite and document management systems to enhance efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This is a Contract-to-Permanent position within the non-profit sector, offering an opportunity to support meaningful projects and make a positive impact. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth operations for the team.<br><br>Responsibilities:<br>• Work closely with the Coordinator and project team to support collaborative efforts.<br>• Gather and organize data, ensuring accurate input into databases.<br>• Maintain tracking systems and project files to ensure they are up-to-date.<br>• Prepare materials for meetings, including reports, presentations, notes, and agendas.<br>• Assist in general administrative tasks to ensure seamless daily operations.<br>• Provide support in coordinating schedules, communications, and logistics.<br>• Ensure compliance with organizational standards and procedures in all administrative tasks.<br>• Act as a liaison between team members to facilitate effective communication.<br>• Contribute to the success of projects by offering proactive support and solutions.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
<p>We are partnering with a well-established and growing <strong>mid-sized law firm</strong> that is seeking an experienced <strong>Legal Secretary</strong> to support <strong>three busy partners</strong> across their <strong>bankruptcy, real estate, and employment</strong> practice groups.</p><p>This firm is known for its <strong>friendly, team-oriented culture</strong> and genuine commitment to taking care of its staff. If you're a <strong>Legal Secretary</strong> looking for stability, a great team, and the opportunity to grow with a firm that values your contributions—this could be the right fit for you.</p><p><br></p><p>This Legal Secretary opportunity offers a hybrid work schedule. </p><p><br></p><p><strong> Key Responsibilities:</strong></p><ul><li>Provide high-level legal administrative support to three attorneys/partners</li><li>Draft, revise, and format legal documents including pleadings, contracts, and correspondence</li><li>Manage calendars, court deadlines, and scheduling for meetings, depositions, and travel</li><li>Handle e-filing in both state and federal courts</li><li>Maintain client files, both digital and physical</li><li>Coordinate with clients, courts, and opposing counsel</li><li>Assist with billing and time entry</li></ul><p><br></p><p>Why This Role Stands Out:</p><ul><li><strong>Supportive team</strong> with low turnover and a positive work environment</li><li><strong>Direct access</strong> to experienced attorneys who value their support staff</li><li><strong>Competitive compensation and benefits</strong></li><li><strong>Growth potential</strong> as the firm continues to expand</li></ul><p><br></p><p> <strong>To Apply:</strong></p><p> Please send your <strong>resume</strong> (Word format preferred) to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p><p><br></p>
<p>Robert Half Management Resources is recruiting for a strong Procurement Manager to support our large financial services client in Los Angeles on a 6+ month hybrid engagement beginning immediately. The Procurement Manager will work with a small but growing team to primarily support the work deriving from a large-scale acquisition. In order to be successful in this role, you should have the following attributes:</p><p><br></p><p>Responsibilities:</p><p>• Manage procurement processes and policies, ensuring alignment with organizational goals.</p><p>• Review and negotiate contracts to meet business requirements and mitigate risks.</p><p>• Build and maintain strong relationships with internal stakeholders across departments such as IT, Legal, and Finance.</p><p>• Collaborate with external vendors to ensure contract terms are fully understood and executed.</p><p>• Provide strategic guidance on purchasing decisions to optimize cost-effectiveness.</p><p>• Utilize Microsoft Excel and PowerPoint to create detailed analyses and presentations.</p><p>• Lead negotiations to achieve favorable terms and conditions for the organization.</p><p>• Ensure compliance with global procurement standards and regulations.</p><p>• Support the team in addressing challenges related to acquisitions and integrations.</p><p>• Work closely with leadership to develop strategies that enhance procurement efficiency.</p>
<p>A Healthcare Company is Los Angeles is seeking an <strong>Human Resources Coordinator</strong> with <strong>3+ years of experience. </strong>This position offers the opportunity to work closely with a dynamic HR team, streamline processes, and play an active role in shaping the company culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and coordinate HR administrative functions, ensuring efficiency and compliance across onboarding, employee relations, benefits administration, and record-keeping.</li><li>Oversee new hire processes, including preparing offer letters, gathering new hire documentation, and leading in-office onboarding sessions.</li><li>Maintain employee records and update HRIS systems (e.g., Workday, ADP) to ensure data accuracy and compliance.</li><li>Support recruitment activities, including job postings, scheduling interviews, and collaborating with hiring managers during the selection process.</li><li>Assist with benefits administration by enrolling new employees, addressing questions, and providing documentation on available plans.</li><li>Serve as a point of contact for employee inquiries about policies, procedures, and benefits programs, offering high-quality support and guidance.</li><li>Prepare regular reports and assist with internal audits to ensure compliance with federal, state, and local regulations.</li><li>Coordinate and support HR initiatives, including employee engagement programs, diversity, equity, and inclusion efforts, and wellness campaigns.</li><li>Collaborate with internal teams to drive process improvements for a productive and supportive workplace environment.</li></ul><p><br></p>
We are looking for a detail-oriented Document Specialist to join our team in Encino, California. In this long-term contract role, you will provide critical administrative support to the operations department, ensuring the accurate and efficient handling of documentation. The position offers the opportunity to collaborate with various teams and utilize your expertise in document management systems.<br><br>Responsibilities:<br>• Organize, review, and maintain company documents to ensure accuracy and compliance.<br>• Provide administrative support to the operations department by managing document workflows and processes.<br>• Utilize accounting software systems to track and manage financial documentation.<br>• Create, edit, and format documents using Adobe Acrobat and Bluebeam Revu.<br>• Process accounts payable documentation and assist in auditing financial records.<br>• Support budget preparation and monitoring processes by managing relevant documentation.<br>• Coordinate with team members to ensure timely and efficient document management.<br>• Implement and maintain document control procedures to meet organizational standards.<br>• Assist in troubleshooting document-related issues within various systems.
<p>We are looking for a skilled and reliable Receptionist to join our team in Downey, California. This is a long-term contract position designed for someone who thrives in a detail-oriented environment and enjoys interacting with people. The role offers a flexible part-time schedule and requires a detail-oriented individual with excellent communication skills. </p><p><br></p><p>*Hours: 2 days one week (Thursday & Friday) & 3 days one week (Wednesday, Thursday & Friday) - (20 hours per week – 7:00 a.m. to 3:30 p.m.)*</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a well-organized and welcoming front desk experience.</p><p>• Manage incoming calls efficiently using a multi-line phone system, including handling switchboards with 1 to 10 lines.</p><p>• Respond to inbound calls promptly and direct them to the appropriate departments or individuals.</p><p>• Maintain accurate records and perform administrative tasks to support office operations.</p><p>• Ensure the reception area remains organized and presentable at all times.</p><p>• Collaborate with team members to resolve problems and streamline front desk processes.</p><p>• Provide support for scheduling and appointment management when needed.</p><p>• Uphold confidentiality and professionalism in all interactions at the front desk.</p>
<p>We are looking for a remote Legal Assistant to support a plaintiff personal injury and employment firm in El Segundo, California. This is a contract role and can start immediately!</p><p><br></p><p>Responsibilities:</p><p>• Prepare and format legal documents, including discovery and pleading shells.</p><p>• Compile and organize tables of authorities (TOA) for legal filings in Word.</p><p>• Compile and organize tables of contents (TOC) for legal filings in Word.</p><p>• Support the other legal assistants with various administrative and legal tasks as needed.</p><p>• Monitor and update case management systems as needed.</p><p><br></p><p>Details:</p><p>• Fully remote</p><p>• Full-time 40 hour work week</p><p>• Contract position</p>
<p>Robert Half Legal is proud to partner with a respected midsize defense firm in Century City that is seeking a skilled Litigation Legal Secretary to join their dynamic team. This opportunity is ideal for professionals looking for hybrid workplace flexibility and the potential for a long-term role through a contract-to-hire arrangement.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative and legal support to attorneys specializing in litigation.</li><li>Draft, proofread, and edit legal documents, including pleadings, briefs, motions, and correspondence.</li><li>File and e-file legal documents with state and federal courts, ensuring timely and accurate submissions.</li><li>Maintain and organize case files, calendaring deadlines, and managing attorney schedules.</li><li>Communicate with clients, courts, opposing counsel, and other third parties professionally and efficiently.</li><li>Coordinate and assist with all aspects of trial preparation, including the organization of exhibits, witness lists, and trial binders.</li><li>Facilitate billing processes, including tracking attorney time entries and expense reporting.</li><li>Perform additional administrative tasks as needed to support the litigation team effectively.</li></ul><p><br></p>
<p>Highlights of the Role:</p><ul><li>Oversee purchasing for 10 divisions including Homeless, Seniors, Families, Youth, Employment, and more</li><li>Manage a small team (Data Input Specialist & Warehouseman)</li><li>Work directly with the CFO to ensure uninterrupted supply for community programs</li><li>Full-time, on-site in Watts, Monday–Friday</li></ul><p>Must Have Qualifications:</p><ul><li>Experience with Sage Intacct and Yardi Voyager accounting software</li><li>Bachelor’s degree in Supply Management, Finance, or Business</li><li>3+ years’ experience as a Purchasing Agent</li><li>CPP certificate (or equivalent)</li><li>Strong organizational, negotiation, and communication skills</li></ul><p>Nice to Have:</p><ul><li>Nonprofit sector experience</li><li>Experience supporting multiple divisions and high-volume procurement</li></ul><p><br></p>
We are looking for a highly organized and proactive Administrative Assistant to join our team on a long-term contract basis. Based in Thousand Oaks, California, this role is essential in ensuring the smooth operation of daily administrative tasks and supporting both staff and leadership. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to prioritize multiple responsibilities effectively.<br><br>Responsibilities:<br>• Manage and coordinate calendars, appointments, and meetings to optimize team schedules.<br>• Prepare, proofread, and edit a variety of documents, reports, and presentations.<br>• Organize and maintain both electronic and physical filing systems to ensure easy access to information.<br>• Perform accurate data entry and assist with maintaining up-to-date databases.<br>• Monitor office supply inventory, placing orders as needed to ensure uninterrupted operations.<br>• Support HR and accounting teams with tasks such as onboarding documentation and expense tracking.<br>• Arrange travel plans, including itineraries and accommodations, for team members.<br>• Provide general administrative assistance to team members and leadership in various capacities.<br>• Answer inbound calls professionally and direct inquiries appropriately.<br>• Assist with receptionist duties to create a welcoming and efficient office environment.
We are looking for an organized and detail-oriented Human Resources Clerk to join our team in Torrance, California. In this Contract-to-Permanent role, you will play a vital part in supporting HR operations within a dynamic manufacturing environment. This is an excellent opportunity for someone with a passion for HR and strong administrative skills to contribute to a fast-paced, collaborative team.<br><br>Responsibilities:<br>• Maintain and organize both physical and digital personnel records, including employment contracts and related documents.<br>• Update internal databases with new employee information and ensure records are accurate and up-to-date.<br>• Create, publish, and remove job advertisements as needed.<br>• Prepare detailed reports and presentations on HR metrics, such as hiring statistics by department.<br>• Develop training and onboarding materials to streamline new employee integration.<br>• Address employee inquiries regarding benefits, including vacation eligibility and other HR-related concerns.<br>• Ensure compliance with labor laws and practices while maintaining confidentiality of sensitive information.<br>• Collaborate with team members to foster a supportive and approachable HR environment.<br>• Conduct audits to ensure accuracy and compliance in HR processes.<br>• Assist with background checks, benefit functions, and other HR-related tasks as needed.
<p>Robert Half is currently seeking an organized and detail-oriented <strong>Temporary Recruiting Coordinator</strong> with experience using NeoGov to support a fast-paced HR and recruitment team in Baldwin Park, CA. This is a temporary position that offers an excellent opportunity to demonstrate your recruitment administration expertise while contributing to a growing team.</p><p><strong>Responsibilities:</strong></p><ul><li>Collaborate with the recruiting team to coordinate and schedule interviews, supporting seamless candidate experiences from application to hiring.</li><li>Utilize <strong>NeoGov</strong> to post job openings, screen applications, track candidate progress, and generate recruitment reports.</li><li>Work closely with hiring managers to ensure job postings align with organizational needs and comply with relevant employment laws.</li><li>Maintain accurate and up-to-date candidate records and job requisitions in the applicant tracking system (ATS).</li><li>Assist with the preparation of offer letters, pre-employment documentation, and onboarding processes.</li><li>Communicate with candidates to confirm scheduling, status updates, next steps in the process, and other key information.</li><li>Support other administrative recruitment tasks as needed, including updating recruitment metrics, maintaining hiring calendars, and generating reports to track placement success.</li></ul><p><br></p>
We are looking for a meticulous Accounting Clerk to join our team in Torrance, California, within the automotive industry. This is a Contract-to-permanent position, offering an exciting opportunity for growth and stability. The ideal candidate will contribute to tariff calculations, supplier chargebacks, and administrative invoice processing while ensuring precision and timeliness in all tasks.<br><br>Responsibilities:<br>• Conduct detailed tariff calculations and oversee supplier chargeback processes, including communication with international suppliers.<br>• Collaborate closely with the Sales Manager to meet financial reporting and documentation requirements.<br>• Process invoices and support administrative tasks to ensure smooth departmental operations.<br>• Utilize advanced Excel tools, including pivot tables and formulas, for data analysis and reporting.<br>• Maintain accurate records and documentation related to chargebacks and supplier communications.<br>• Ensure compliance with financial policies and procedures in all accounting activities.<br>• Provide analytical support to resolve discrepancies and improve efficiency in accounting processes.<br>• Assist in developing and maintaining systems for tracking financial data and supplier transactions.
<p>We are looking for a detail-oriented Jr. Administrative Assistant to provide essential support in a fast-paced environment for a global entertainment firm. This is a long-term contract located in Century City and will last until January 2026. The ideal candidate is organized, adaptable, and capable of managing multiple responsibilities efficiently. Recent college grads with a desire to work in entertainment are encouraged to apply.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage and maintain calendars, including scheduling appointments and meetings.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Handle the preparation and processing of import and export documents to ensure compliance.</p><p>• Organize and facilitate conference calls, ensuring proper communication and documentation.</p><p>• Provide general administrative support, such as data entry, filing, and responding to emails.</p><p>• Assist with the pre-screening and scheduling of interviews as part of the hiring process.</p><p>• Collaborate with team members to ensure timely completion of daily administrative tasks.</p><p>• Monitor and approve hours for payroll processing in coordination with the HR team.</p><p>• Maintain accurate records and ensure all documentation is up to date.</p>
We are looking for a detail-oriented and organized Receptionist to join our team in Santa Ana, California. This is a Contract-to-Permanent position offering an excellent opportunity for growth and long-term career development. The ideal candidate will provide essential front desk support while delivering exceptional customer service to clients and team members.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet visitors and clients with professionalism and assist them as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence efficiently, responding to inquiries and forwarding messages to the appropriate departments.<br>• Organize and maintain files and records to ensure easy accessibility.<br>• Schedule appointments and manage calendars for staff and executives.<br>• Collaborate with team members to ensure smooth daily operations and communication.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete administrative tasks.<br>• Maintain a clean and organized reception area, creating a welcoming environment for visitors.<br>• Support additional administrative tasks as assigned by management.
<p>We are looking for an experienced Administration & Financial Manager to oversee financial operations and provide essential administrative support for our organization in Marina Del, California. This role involves managing budgets, tracking expenses, and ensuring timely payments while also handling day-to-day office operations and vendor coordination. As a contract to permanent position, this opportunity offers the potential for long-term collaboration with a dynamic team.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Monitor and manage organizational expenses, payments, and revenue to ensure alignment with approved budgets.</p><p>• Prepare financial forecasts and payment schedules to support accurate budget planning.</p><p>• Oversee accounts receivable and payable, including issuing invoices and tracking payments.</p><p>• Collaborate with accounting teams to submit monthly financial data for reporting and audits.</p><p>• Maintain and update financial records using QuickBooks Online and other relevant software.</p><p>• Handle office operations such as ordering supplies, managing inventory, and coordinating vendor relationships.</p><p>• Prepare timesheets and payroll documentation, ensuring compliance with sick leave and reporting policies.</p><p>• Provide logistical support for events, including travel arrangements and shipment coordination for tradeshows.</p><p>• Act as a liaison with the Board of Directors, managing meeting schedules and distributing agendas and materials.</p><p>• Represent the organization professionally at community events and when interacting with stakeholders.</p>
