We are looking for a detail-oriented Contracts Administrator to join our team in Oxnard, California. In this role, you will play a vital part in managing contracts, agreements, and other documentation to ensure compliance and accuracy. This position requires a proactive approach to supporting administrative tasks and maintaining smooth contractual workflows.<br><br>Responsibilities:<br>• Organize and set up projects by creating job binders, electronic file folders, and entering relevant information into the computer system.<br>• Assist in drafting and distributing Master Agreements, Master Trucking Agreements, and other essential contractual documents.<br>• Prepare, issue, and oversee contracts, subcontracts, purchase orders, work orders, trucking authorizations, permits, and bonds.<br>• Monitor document flow through DocuSign, ensuring proper tracking and filing of all records.<br>• Coordinate insurance requirements and handle preliminary notice processing.<br>• Review and edit contractual documents for accuracy, completeness, and compliance with legal standards.<br>• Support efforts to ensure contract compliance by interpreting terms and maintaining adherence to policies.<br>• Collaborate with team members to manage amendments, updates, and other changes to contractual agreements.<br>• Utilize tools such as Adobe Acrobat and CRM systems to streamline document management and contract administration.<br>• Maintain familiarity with construction documents and industry-specific contract practices.
We are looking for a dedicated Contracts Coordinator to join our team in Torrance, California. This role is a Contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to our mission of delivering innovative security and inspection solutions. The ideal candidate will support the sales team by handling customer interactions, generating quotes, and ensuring the smooth administration of service agreements.<br><br>Responsibilities:<br>• Generate and deliver accurate quotes and service agreements to customers within established deadlines.<br>• Collaborate closely with outside sales representatives to manage accounts and maintain strong client relationships.<br>• Conduct proactive outreach to prospects through calls and emails, qualifying leads and identifying new opportunities.<br>• Maintain an organized pipeline of sales opportunities to support business growth.<br>• Respond promptly to customer inquiries and provide detailed information about products and services.<br>• Stay informed about company products, services, and industry developments to effectively address customer needs.<br>• Prepare and submit reports to management, detailing sales activities and progress.<br>• Log and track customer requests for new product features to identify potential areas for development.<br>• Uphold company values, including Integrity, Innovation, Accountability, and Teamwork, in all interactions.<br>• Report any quality issues to management to ensure timely corrective action and continuous improvement.
<p>We are looking for an Executive Assistant to provide administrative and project coordination support to an Executive for a large institution. This is a contract to hire position based in West LA, offering an exciting opportunity to contribute to organizational success through effective coordination and communication.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Coordinate and schedule meetings, events, and appointments, ensuring smooth logistical arrangements.</p><p>• Manage relationships with external vendors, including arranging services, overseeing contracts, and processing payments.</p><p>• Maintain calendars for supervisors, departments, or project teams, ensuring accurate and timely scheduling.</p><p>• Arrange international travel and prepare detailed expense reports in compliance with company policies.</p><p>• Assist in the administration of contracts, ensuring adherence to terms and proper documentation.</p><p>• Draft and produce high-quality business correspondence, reports, and related documents.</p><p>• Conduct research to provide accurate information and address inquiries and requests effectively.</p>
<p>We are looking for an experienced Executive Assistant to support our private equity client in Marina Del Rey. This contract-to-permanent position involves managing complex lease administration tasks and providing essential executive-level assistance. The role is ideal for someone with a strong background in commercial real estate and organizational management.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare and oversee detailed lease documents, amendments, subleases, and tenant-related contracts.</p><p>• Draft and negotiate various real estate contracts, including lease agreements, sublease arrangements, and vendor contracts.</p><p>• Coordinate lease negotiations and extensions while maintaining organized lease files.</p><p>• Compose correspondence for tenants, brokers, attorneys, and other meticulous contacts.</p><p>• Abstract lease agreements and other transaction documents for clarity and reference purposes.</p><p>• Manage lease renewals and draft tenant notices related to rent payments or adjustments.</p><p>• Collaborate with legal teams on real estate leasing, financing, and landlord-tenant matters.</p><p>• Assist in preparing corporate governance documents and compliance materials.</p><p>• Facilitate real estate transactions, including due diligence and escrow closures.</p><p>• Provide administrative support, such as scheduling IT troubleshooting and maintaining executive reports.</p>
We are looking for a detail-oriented Subcontract Administrator to join our team in El Segundo, California. In this Contract-to-permanent role, you will play a critical part in managing supplier relationships, ensuring compliance with subcontracting requirements, and supporting purchasing activities. This position requires excellent organizational skills and the ability to collaborate effectively with internal teams to meet production schedules and project goals.<br><br>Responsibilities:<br>• Build and nurture strong relationships with suppliers to ensure timely delivery and project support.<br>• Collaborate with internal departments to facilitate vendor support and maintain subcontract schedules.<br>• Ensure vendors comply with all contractual and regulatory requirements.<br>• Provide guidance to engineering, quality, accounting, production, and project management teams to meet project milestones.<br>• Monitor and report vendor performance metrics to management.<br>• Oversee shipments and coordinate logistics to optimize delivery schedules and minimize costs.<br>• Reconcile vendor invoices and maintain accurate purchasing records.<br>• Prepare documentation for compliance audits, including Buy America requirements.<br>• Maintain comprehensive records and generate reports to support organizational compliance.<br>• Travel domestically and internationally as needed to support supplier relations and project demands.
<p>We are looking for a detail-oriented Administrator to join our team in the mid-Wilshire area. In this Contract-to-permanent position, you will play a vital role in managing pension plans, ensuring compliance, and providing exceptional support to participants and beneficiaries. This role requires a strong understanding of pension administration processes and the ability to collaborate effectively across departments.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and review pension applications, including Basic and Supplemental plans, ensuring accuracy and completeness.</p><p>• Meet with participants and beneficiaries to provide guidance on benefits, plan rules, and application processes.</p><p>• Set up and verify electronic funds transfers for monthly pension payments, resolving issues as necessary.</p><p>• Conduct annual reviews of supplemental account reports to determine benefit eligibility for deceased participants.</p><p>• Coordinate with various departments to address medical premium deductions and adjustments to pension contributions.</p><p>• Investigate and resolve issues related to lost checks or rejected electronic transfers, ensuring timely resolution.</p><p>• Calculate annual post-retirement benefits for Basic Plans and monitor expiration dates for beneficiary payments.</p><p>• Draft and review correspondence related to pension benefits.</p><p>• Prepare documents for scanning and maintain organized records.</p><p>• Review and reconcile 1099-R reports to ensure compliance and accuracy.</p>
We are looking for an experienced Administrative Assistant to join our team in Newport Beach, California. This Contract-to-permanent position offers the opportunity to work closely with executives and provide comprehensive administrative support in a dynamic and fast-paced environment. The ideal candidate will possess exceptional organizational skills, demonstrate a proactive approach to problem-solving, and maintain the utmost discretion while handling sensitive information.<br><br>Responsibilities:<br>• Manage complex scheduling and calendar coordination, including resolving conflicts, confirming appointments, and prioritizing engagements to ensure smooth daily operations.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation while ensuring seamless travel experiences.<br>• Prepare materials for meetings and events, ensuring all necessary documentation is assembled and attendees are properly briefed.<br>• Maintain confidentiality while handling sensitive information and communications.<br>• Provide technical support for virtual meetings, conducting pre-call tests and troubleshooting issues with IT assistance.<br>• Assist with various office tasks such as scanning, copying, handling mail, preparing expense reports, and greeting visitors.<br>• Support personal tasks such as scheduling medical appointments, managing insurance claims, and coordinating family travel arrangements.<br>• Facilitate private event planning, including guest list management, seating arrangements, catering, and accommodation preferences.<br>• Collaborate with household staff and other assistants to ensure seamless coordination of tasks and communication.<br>• Handle ad-hoc responsibilities as needed, including meal reservations, floral arrangements, and other administrative duties.
We are looking for a detail-oriented Administrative Assistant to join our team in Inglewood, California. This is a long-term contract position offering an opportunity to work in a dynamic environment, supporting various organizational functions and ensuring smooth operations. The ideal candidate will play a key role in maintaining records, assisting with financial tracking, and supporting both staff and client needs.<br><br>Responsibilities:<br>• Maintain and update central databases for client and program information using tools like Microsoft Excel, QuickBooks, and other platforms, while ensuring compliance with funding requirements.<br>• Provide support to the Case Management department by organizing files, preparing for audits, and addressing any deficiencies.<br>• Handle rent collection and tracking, including issuing receipts, maintaining calculations and waivers, and generating compliance reports.<br>• Manage petty cash accounts by tracking distributions, submitting reimbursement requests, and reconciling accounts while preparing regular reports.<br>• Oversee the reconciliation and deposit of site cash accounts, money orders, and checks, including donations and store revenue.<br>• Monitor inventory levels, coordinate approved purchases, submit orders, and manage vendor balances.<br>• Collaborate with program staff to process requests for supportive service funds to address client needs.<br>• Assist with financial tasks, including coding deposits and expenses, and ensuring timely documentation.<br>• Compile and maintain data for grant applications, budget tracking, and billing processes.<br>• Support event planning activities, such as organizing volunteer projects and periodic events for donors, partners, and clients.
We are looking for a motivated and detail-oriented HR Administrative Assistant to join a manufacturing company based in Orange, California. In this Contract-to-permanent position, you will support the recruiting and onboarding team, playing a vital role in ensuring smooth and efficient human resources processes. This role is ideal for someone who is proactive, organized, and eager to contribute to a dynamic team.<br><br>Responsibilities:<br>• Coordinate and approve background checks for new employees, ensuring compliance with company standards.<br>• Monitor and follow up on new employee clinic results, ensuring candidates are eligible for employment.<br>• Provide support to managers by addressing inquiries related to recruiting and onboarding systems.<br>• Train newly appointed managers on recruitment and onboarding procedures to ensure seamless integration.<br>• Track the status of onboarding candidates, ensuring timely progression into payroll systems.<br>• Assist with scheduling and facilitating new employee orientations to familiarize employees with company policies.<br>• Maintain accurate records and documentation related to recruitment and onboarding processes.<br>• Utilize Office tools such as Word and Excel to create reports and manage data efficiently.<br>• Collaborate with team members to improve HR workflows and address operational challenges.
We are looking for an Administrative Assistant to join our team in Laguna Hills, California, on a Contract-to-Permanent basis. In this role, you will provide vital support to the Division Manager and team, ensuring seamless day-to-day operations and effective communication. Your responsibilities will include handling travel arrangements, preparing reports, coordinating office activities, and assisting with billing tasks, all while contributing to the division's overall efficiency.<br><br>Responsibilities:<br>• Create and format high-quality documents, including correspondence, reports, charts, and business plans.<br>• Manage incoming and outgoing mail for the Division Manager, ensuring timely distribution.<br>• Coordinate travel arrangements such as flights, hotels, and car rentals for the Division Manager.<br>• Prepare meeting agendas, calendars, and handouts to support effective team collaboration.<br>• Maintain updated records for travel arrangements, management changes, training materials, and HR-related correspondence.<br>• Provide assistance to the Nationwide Special Events Department, including billing and logistical support.<br>• Communicate policy updates and procedural changes as directed by corporate HR.<br>• Process timecards, attendance records, vacation requests, and benefits documentation in collaboration with the Human Resources Department.<br>• Oversee office supply inventory, furniture procurement, and other administrative needs.<br>• Handle accounts payable and billing processes for special events within the division.
<p>We are looking for a detail-oriented Laboratory Technician to support a manufacturing company in Compton, California. In this Contract-to-permanent position, you will play a key role in assisting the V.P. of Manufacturing, handling samples, and maintaining records to ensure efficient operations. This role requires strong organizational skills, attention to detail, and proficiency in various administrative tasks.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide direct support to the Vice President (VP) of Manufacturing in overseeing daily operations.</li><li>Receive and systematically organize material seals from Material Handlers to ensure proper storage.</li><li>Perform quality control by conducting inspections and laboratory tests on samples to meet established quality standards.</li><li>Immediately report findings of non-conforming materials to the VP of Manufacturing and assigned team members.</li><li>Maintain a detailed and organized record of raw material test results for accurate tracking and audit purposes.</li><li>File samples with related documentation, such as Bills of Lading, in alignment with purchase order requirements.</li><li>Analyze samples submitted by sales representatives and communicate results to relevant stakeholders clearly and efficiently.</li><li>Ensure samples are stored appropriately, along with all associated paperwork, for easy accessibility and retrieval.</li><li>Handle additional administrative responsibilities, including appointment scheduling, correspondence management, and maintaining organized records.</li></ul><p><br></p>
We are looking for an experienced HR Coordinator to join our team on a contract basis for a three-month assignment in Los Angeles, California. This position offers an opportunity to work in the dynamic environment of the non-profit sector, supporting critical human resources functions and ensuring smooth operations. If you possess exceptional organizational skills and a strong understanding of HR processes, we encourage you to apply.<br><br>Responsibilities:<br>• Manage daily HR operations, including maintaining accurate employee records and ensuring compliance with organizational policies.<br>• Utilize ADP Workforce Now and other HR systems to process payroll, benefits, and employee data.<br>• Oversee recruitment efforts by coordinating job postings, tracking applicants, and conducting background checks.<br>• Assist with benefits administration, including enrollment, audits, and communication with employees.<br>• Conduct thorough auditing of HR files and processes to ensure accuracy and compliance.<br>• Support onboarding processes to ensure new hires are integrated smoothly into the organization.<br>• Serve as a point of contact for employee inquiries related to HR policies, payroll, and benefits.<br>• Collaborate with management to address employee relations issues and provide solutions.<br>• Generate reports and provide data analysis to support HR decision-making processes.<br>• Ensure proper documentation and adherence to legal requirements in all HR functions.
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract-to-Permanent basis in Orange, California. In this role, you will provide crucial support to the service department, ensuring the smooth processing of administrative tasks and effective communication between teams and clients. Your organizational skills and ability to handle multiple priorities will be key to the success of ongoing service operations.<br><br>Responsibilities:<br>• Prepare and process service-related billing and invoices with accuracy and timeliness.<br>• Organize and maintain essential service documents, including contracts, reports, and completion sign-offs.<br>• Ensure proper labeling, storage, and retrieval of documentation in digital systems.<br>• Coordinate scheduling, follow-ups, and administrative tasks for service projects.<br>• Monitor job progress and verify completion of tasks to facilitate billing and documentation.<br>• Provide responsive administrative support to incoming requests from the service team.<br>• Collect and manage signed service completion forms and customer approvals.<br>• Serve as a liaison between the service department, clients, and internal teams.<br>• Compile reports, update spreadsheets, and assist with service team projects as needed.
<p>We are looking for an experienced Senior HR Generalist to join our team in Carson, California, on a Contract-to-ongoing basis. In this role, you will play a key part in overseeing and executing a wide range of human resources functions, including payroll administration, employee relations, compliance, and benefits management. This position offers an excellent opportunity to contribute to a collaborative and dynamic manufacturing industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll and audit timesheets using advanced HR systems, including managing benefit contributions and compliance reporting.</p><p>• Maintain and organize personnel files while responding promptly to employee inquiries and requests.</p><p>• Administer employee benefits programs, including medical, dental, vision, and retirement plans, and oversee open enrollment sessions.</p><p>• Coordinate the annual performance review process to ensure timely completion and alignment with organizational goals.</p><p>• Manage the full-cycle recruitment process, from job posting and candidate screening to onboarding new hires.</p><p>• Develop and implement HR policies and procedures to ensure compliance with legal standards and promote a positive workplace culture.</p><p>• Handle workers' compensation claims, liaising with insurance carriers and employees to ensure smooth case management and return-to-work processes.</p><p>• Conduct training programs on cybersecurity, safety, and workplace harassment to enhance employee knowledge and compliance.</p><p>• Investigate employee relations issues, providing counseling and implementing disciplinary actions as necessary.</p><p>• Organize and lead company events to foster a strong team-oriented culture and employee engagement.</p>
<p>We are looking for an experienced Paralegal to join a healthcare company's team in El Segundo. This is a contract-to-hire role and an exciting opportunity to support legal operations and contribute to the organization’s success. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Draft contracts and agreements including independent contractor agreements, opt out agreements, and hospital services agreements. </p><p>• Assist with corporate governance as needed. </p><p>• Administer contract management tasks, including drafting and maintaining legal agreements.</p><p>• Collaborate with internal teams to ensure seamless communication and coordination of legal activities.</p><p>• Provide administrative support to attorneys, including document preparation and filing.</p><p><br></p><p><strong>Details:</strong></p><ul><li>3 days on site, 2 days work from home</li><li>Full-time 40-hour work week</li><li>Contract-to-hire</li></ul><p>If interested, please send resumes to morgan.alessini@roberthalf[dotcom] with the subject line "Contracts Paralegal". </p>
<p>A small commercial real estate company based in beautiful Beverly Hills is seeking an <strong>Office Administrator</strong> for an on-site, contract-to-hire position. This role will play a vital part in ensuring the office operates efficiently, is organized, and clients are taken care of! </p><p>Key Responsibilities:</p><ul><li>Manage incoming calls (minimal volume) and take accurate messages.</li><li>Handle extensive filing and organization of company documents.</li><li>Draft professional letters and emails; create labels for correspondence and records.</li><li>Maintain a clean, well-organized office environment.</li><li>Conduct outbound calls to tenants.</li><li>Oversee inventory management and perform data entry tasks in Excel with precision.</li><li>Provide support to the company owner on special projects, such as scheduling in Outlook.</li><li>Retrieve mail from the post office daily and assist in light accounting tasks.</li><li>Schedule meetings, coordinate travel arrangements, and maintain calendars.</li></ul><p>Required Skills & Qualifications:</p><ul><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).</li><li>Strong verbal and written communication skills.</li><li>A proactive, self-motivated approach to work with excellent attention to detail.</li><li>Ability to multitask and prioritize responsibilities effectively.</li></ul><p>Additional Details:</p><ul><li>On-site position with hours from <strong>8:30 AM to 5:00 PM</strong> (parking provided).</li><li>Starting annual compensation ranges between <strong>$50,000 to $65,000</strong>, depending on experience. </li></ul><p>This is an excellent opportunity to join a close-knit team while contributing to the success of a growing commercial real estate company!</p>
We are looking for a dedicated HR Coordinator to oversee all aspects of human resources at our school in West Covina, California. This position involves managing the entire employee lifecycle, ensuring compliance with labor laws, and contributing to both strategic planning and daily HR operations. The ideal candidate will be organized, detail-oriented, and skilled in employee relations and administrative tasks.<br><br>Responsibilities:<br>• Oversee recruitment, hiring, onboarding, and termination processes to ensure smooth transitions for all staff.<br>• Maintain accurate employee records, contracts, and systems for tracking leave and attendance.<br>• Ensure compliance with applicable labor laws, school policies, and regulations.<br>• Administer employee benefits, including sick leave, workers' compensation, and other programs.<br>• Support the performance evaluation process, including documentation and resolution of workplace conflicts.<br>• Collaborate with leadership on staffing strategies and workforce planning.<br>• Manage HR compliance documentation, including I-9 forms and adherence to HR policies.<br>• Utilize HR systems such as ADP Workforce Now, Dayforce, and other platforms effectively.<br>• Provide guidance on employee relations and foster a positive workplace culture.
<p>Administrative Assistant: Non-Profit Client (Contract Role)</p><p>A distinguished non-profit institution is seeking an Administrative Assistant for a 6-month contract position, with potential extension based on organizational needs. This role offers a unique opportunity to provide high-level administrative support within a dynamic and fast-paced environment. You will support the Executive Assistant to the CEO, and will play an integral part in ensuring the efficient day-to-day operations of the office and contributing to a range of critical responsibilities. The role is onsite in West Los Angeles. Hours are 8 AM to 5 PM, and the hourly rate is up to $33/hr.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Administrative & Operational Support: Manage daily workflows, oversee complex calendar and travel arrangements, and schedule meetings across teams, including campus leadership, senior staff, and external vendors</li><li>Project Management: Assist with special projects involving research and preparation of detailed proposals and reports, demonstrating your ability to handle complexity and confidentiality with precision.</li><li>Event Management: Organize large-scale events, including logistics such as invitations, catering, nametags, campus parking, and meeting materials.</li><li>Cross-Team Collaboration: Coordinate efforts with internal teams to facilitate organizational initiatives and stakeholder partnerships effectively.</li><li>Financial & Reimbursement Processes: Process travel and entertainment reimbursements and assist with purchase orders while providing backup support for financial duties in collaboration with the Business Services Department.</li><li>Communication: Draft, edit, and manage a range of correspondence while maintaining relationships with multiple stakeholders, including administrators, faculty, staff, students, and external constituencies.</li><li>Presentation Support: Prepare materials and agendas for meetings and presentations.</li></ul><p><strong>Requirements</strong></p><p>Candidates should possess the following skills and qualifications:</p><ul><li>Exceptional organizational skills and attention to detail</li><li>Proven ability to thrive in a fast-paced, dynamic environment.</li><li>Strong written and verbal communication skills.</li><li>Proactive and resourceful mindset with a commitment to delivering high-quality outcomes.</li></ul>
We are looking for a dedicated Payroll Administrator to join our team in San Dimas, California. This long-term contract role is ideal for someone who is highly organized and focused on ensuring accuracy and compliance in payroll processes. If you thrive in a fast-paced environment and have experience managing payroll for mid-sized organizations, we encourage you to apply.<br><br>Responsibilities:<br>• Manage full-cycle payroll operations for a workforce of over 200 employees on a biweekly schedule.<br>• Audit and verify timesheets to ensure accuracy and compliance with company policies.<br>• Collaborate with department heads to gather and review payroll-related data in a timely manner.<br>• Prepare and submit daily activity reports, including salary updates, by prescribed deadlines.<br>• Utilize Paychex software to process payroll and maintain employee records.<br>• Generate and analyze payroll reports to ensure financial accuracy and compliance.<br>• Assist with onboarding new hires by managing payroll modules in Paychex.<br>• Support trust and payroll reporting requirements using Sage Intacct.<br>• Address and resolve payroll discrepancies promptly.<br>• Maintain adherence to multi-state payroll regulations and company standards.
<p>We are looking for a detail-oriented Administrative Assistant to support the company owner in managing daily operations. This long-term contract position offers an excellent opportunity to engage in a variety of administrative tasks within a dynamic environment in the life insurance industry. The contract to hire role is based in Sherman Oaks, California.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the company owner, ensuring smooth day-to-day operations. </p><p>• Communicate with clients to request records and necessary documentation.</p><p>• Schedule appointments and manage calendars effectively.</p><p>• Deliver exceptional customer service through phone and email correspondence.</p><p>• Handle inbound and outbound calls professionally and efficiently.</p><p>• Perform accurate data entry tasks to maintain organized and updated records.</p><p>• Draft and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Collaborate with internal teams to ensure all administrative processes are completed seamlessly.</p>
<p>We are looking for an experienced Executive Assistant to The General Counsel to join our team in Torrance, California. This Contract-to-permanent position offers an exciting opportunity to support senior leadership with essential administrative duties while ensuring smooth day-to-day operations. The ideal candidate will bring strong organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and manage executive calendars, ensuring accuracy and seamless scheduling.</p><p>• Coordinate and arrange travel, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documents are available.</p><p>• Serve as a point of contact for internal and external stakeholders, providing timely communication and support.</p><p>• Plan and execute logistics for events and meetings, including venue arrangements and catering.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Monitor deadlines and follow up on action items to ensure timely completion.</p><p>• Provide administrative support by drafting correspondence, reports, and presentations.</p><p>• Collaborate with other departments to facilitate communication and coordination on projects.</p>
<p>We are looking for a dedicated HR Generalist bilingual Spanish with experience in the hotel industry to join our team in Torrance, California. This direct hire position offers an exciting opportunity to contribute to the growth and development of employees while ensuring compliance with HR policies and procedures. The ideal candidate will bring strong expertise in employee relations, compliance, and benefits administration, along with excellent communication and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Develop, update, and implement HR policies and procedures to align with organizational goals and compliance standards.</p><p>• Administer employee benefits programs, including health insurance, 401K, vacation policies, and other compensation packages.</p><p>• Facilitate comprehensive onboarding and orientation programs for new team members to ensure smooth integration into the organization.</p><p>• Monitor and enforce HR-related federal and state regulations, conducting investigations and maintaining accurate records.</p><p>• Provide guidance to managers on policy matters such as equal employment opportunity and workplace conduct, recommending actionable improvements.</p><p>• Process payroll efficiently while maintaining accurate employee data and personnel files.</p><p>• Support department managers in creating HR strategies that reflect the company’s mission and values.</p><p>• Address employee concerns and foster a positive work environment through conflict resolution and counseling.</p><p>• Build and sustain relationships with external vendors to optimize HR operations.</p><p>• Handle sensitive and confidential matters with utmost professionalism and discretion.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to a dynamic team in Santa Monica, California. This Contract-to-permanent position requires a proactive individual who can manage complex schedules, coordinate travel arrangements, and ensure seamless communication across teams. The ideal candidate will be detail-oriented, adaptable, and skilled at handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to transaction professionals, managing travel arrangements, itineraries, meeting agendas, and calendars.<br>• Collaborate closely with team members to ensure they are informed of upcoming responsibilities and commitments, following up as necessary.<br>• Act as a key point of contact to keep the team updated on pertinent issues and developments.<br>• Coordinate and prioritize meetings based on business needs, ensuring schedules are optimized.<br>• Establish and implement best practices for team scheduling, utilizing specialized software and applications.<br>• Handle a variety of administrative tasks, including expense tracking, submitting reports, managing client gifts, and processing charitable contribution requests in line with policies.<br>• Assist with creating, editing, and formatting presentations and documents using PowerPoint, Word, and Excel.<br>• Complete personal tasks such as arranging personal travel and running errands when required.<br>• Deliver high-quality work with a proactive, solutions-focused approach to all tasks and responsibilities.<br>• Offer occasional backup support to other Executive Assistants, including collaborating across multiple office locations.
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Orange, California. This role is a Contract to permanent position, providing an excellent opportunity for growth while supporting the Partnership Management Department. The position involves working onsite to manage vendor records, assist with account setup and maintenance, and ensure accurate documentation.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update vendor records with accuracy and attention to detail.</p><p>• Assist in the setup and ongoing maintenance of client accounts.</p><p>• Input and manage data using specialized systems, ensuring proper documentation and organization.</p><p>• Respond to inbound calls promptly and professionally, addressing client and vendor inquiries.</p><p>• Schedule and coordinate meetings, appointments, or other team activities as needed.</p><p>• Create, edit, and manage documentation related to vendor accounts and department processes.</p><p>• Perform computer data entry tasks efficiently and accurately.</p><p>• Collaborate with the team to ensure seamless account management and compliance with relevant policies.</p><p>• Utilize Microsoft Office Suite for various administrative tasks and reporting.</p>
<p>*Email valerie.montoya@rht(.com) for consideration* </p><p><br></p><p>Robert Half is currently seeking a Procurement Specialist for a client located in Woodland Hills, CA to join a leading travel and tourism company based in Woodland Hills, CA. This is a hands-on, onsite position ideal for a tech-savvy, organized, and personable procurement professional with a strong background in vendor management, asset recovery, information technology and cost optimization.</p>
