<p>Part-Time Executive Assistant (EA)</p><p> <strong>Location:</strong> South Los Angeles, CA</p><p> <strong>Schedule:</strong> 20–25 hours per week, onsite 2–3 days per week</p><p><b> </b>We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to support our Executive Director (ED) and team. This role is ideal for someone with strong administrative skills, board experience, and the ability to manage multiple priorities efficiently.</p><p><strong>Position Summary:</strong></p><p> The Executive Assistant (EA) will provide high-level administrative support to the Executive Director and the broader team. A strong candidate will have experience supporting executives, taking detailed notes during board meetings, preparing minutes, and assisting in day-to-day operational tasks. This is an onsite role requiring 2–3 days per week.</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the ED and team, including calendar management, scheduling, and correspondence.</li><li>Attend board and team meetings, take accurate notes, and prepare minutes and action items.</li><li>Organize and maintain confidential files and records.</li><li>Assist in planning and coordinating meetings, events, and special projects.</li><li>Draft, review, and edit documents, reports, and presentations as needed.</li><li>Manage communications with internal staff, board members, and external partners.</li><li>Prepare agendas, briefing materials, and other supporting documentation for meetings.</li><li>Track action items and follow up with relevant team members to ensure timely completion.</li><li>Support team operations with ad hoc administrative tasks as assigned.</li></ul><p><b> </b></p><p><strong>Work Schedule:</strong></p><ul><li>Part-time: 20–25 hours per week.</li><li>Onsite presence required 2–3 days per week. Flexible scheduling may be discussed.</li></ul><p><br></p>
<p><strong>About the Company:</strong></p><p> Our client is an innovative leader in the medical device industry, committed to improving patient outcomes through cutting-edge technology. They foster a collaborative and high-performing culture that values excellence, innovation, and integrity.</p><p><strong>Position Overview:</strong></p><p> We are seeking a highly organized, proactive, and experienced Senior Executive Assistant to support the C-Suite. The ideal candidate will be a trusted partner who can anticipate needs, manage complex schedules, and ensure seamless operations for senior executives. This role requires discretion, professionalism, and the ability to thrive in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to C-Suite executives, including calendar management, travel arrangements, and expense reporting.</li><li>Coordinate and manage meetings, agendas, and executive communications with internal and external stakeholders.</li><li>Draft, edit, and proofread correspondence, presentations, and reports with a high level of accuracy and professionalism.</li><li>Serve as a liaison between executives, employees, and external partners, ensuring timely and effective communication.</li><li>Manage confidential and sensitive information with discretion.</li><li>Assist in preparing for board meetings, investor meetings, and other high-profile engagements.</li><li>Support special projects, events, and initiatives as assigned.</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth operations.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to join our team in Pasadena, California. In this Contract-to-permanent position, you will play a key role in providing administrative and operational support across various functions, ensuring the smooth management of office activities and construction-related projects. The ideal candidate will bring a proactive approach, strong organizational skills, and a commitment to excellence.<br><br>Responsibilities:<br>• Provide administrative support for construction projects, including organizing subcontractor bids, tracking progress, and preparing contracts for review and execution.<br>• Reconcile invoices against executed contracts and ensure accuracy in documentation.<br>• Assist the Project Manager or Director with project-related tasks such as managing utilities, permits, and reviewing plans and drawings.<br>• Oversee daily office management duties, including mail distribution, preparation of outgoing packages, and maintaining supplies and IT equipment.<br>• Coordinate the setup of conference rooms for meetings and ensure a welcoming environment for guests and visitors.<br>• Manage calendars, schedule executive meetings, and coordinate travel arrangements, including booking and organizing itineraries.<br>• Offer general administrative assistance to ensure the office operates smoothly and efficiently.<br>• Support bookkeeping functions and maintain accurate records as needed.
<p>Robert Half is partnering with a San Diego–based manufacturing company seeking a highly skilled and resourceful Executive Assistant to support the CEO. This individual will serve as a strategic partner, ensuring smooth daily operations, managing high-level priorities, and representing the CEO with professionalism and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Act as a primary point of contact for the CEO, managing communications, responding to requests, and representing the executive in a professional manner.</li><li>Draft and prepare corporate correspondence, reports, and polished presentations for both internal and external stakeholders.</li><li>Coordinate company events and executive-level meetings as needed.</li><li>Oversee the CEO’s dynamic calendar, including prioritizing competing demands, scheduling and rescheduling as necessary, and preparing detailed agendas.</li><li>Exercise sound judgment in managing sensitive scheduling matters and anticipate changes proactively.</li><li>Organize complex domestic and international travel arrangements, including detailed itineraries, accommodations, and transportation.</li><li>Prepare and reconcile expense reports, ensuring accuracy and compliance.</li><li>Manage passport, visa, and international entry requirements in collaboration with global offices.</li><li>Lead and support special projects by setting objectives, monitoring progress, and providing solutions to ensure successful completion.</li><li>Track open action items, coordinate follow-ups, and support cross-functional initiatives.</li><li>Assist with the preparation and submission of legal documents, including contracts, NDAs, and consulting agreements.</li><li>Handle confidential information with the utmost discretion while providing executive-level administrative support.</li><li>Manage ad hoc requests and provide operational assistance as needed.</li></ul><p><br></p>
<p><strong>About the Company:</strong></p><p> Our client is a premier investment firm headquartered in San Diego, known for its dynamic approach, collaborative culture, and commitment to excellence. They are seeking a highly skilled and professional Senior Executive Assistant to provide dedicated support to C-level executives and serve as a key partner in ensuring the smooth operation of business initiatives.</p><p><strong>Position Overview:</strong></p><p> The Senior Executive Assistant will be responsible for managing complex calendars, coordinating high-level meetings, overseeing executive communications, and handling sensitive information with discretion. This role requires exceptional organizational skills, strong business judgment, and the ability to work effectively in a fast-paced, deadline-driven environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to senior leadership, including calendar management, travel arrangements, expense reports, and meeting coordination.</li><li>Serve as the primary point of contact between executives, internal staff, clients, and external stakeholders.</li><li>Draft, proofread, and edit correspondence, presentations, and reports on behalf of executives.</li><li>Coordinate board meetings, investor presentations, and firm-wide events, ensuring all materials and logistics are handled flawlessly.</li><li>Anticipate executive needs and proactively manage priorities, ensuring alignment with business objectives.</li><li>Handle highly confidential information with integrity and discretion.</li><li>Partner with internal teams to streamline administrative processes and enhance executive productivity.</li></ul><p><br></p>
<p>Job Summary</p><p><br></p><p>We are seeking a highly skilled and resourceful Executive Assistant to provide direct support to multiple C-suite executives. The ideal candidate has 5+ years of experience supporting senior leaders, with proven expertise in managing demanding schedules, coordinating high-level meetings, and handling confidential information with discretion. This role requires a proactive professional who can anticipate needs, streamline workflows, and ensure executive-level operations run smoothly.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Manage executive offices, including phone coverage, document preparation, file maintenance, visitor reception, and correspondence handling.</p><p><br></p><p>Maintain and update daily schedules, departmental task lists, and ensure timely delivery of requested documents and information.</p><p><br></p><p>Coordinate and support the completion of special projects, including research, data tracking, presentations, and reporting.</p><p><br></p><p>Organize and prepare for meetings by drafting agendas, compiling materials, and recording/distributing minutes.</p><p><br></p><p>Arrange travel itineraries, events, courses, and logistics as needed.</p><p><br></p><p>Maintain and optimize filing systems to improve efficiency and record-keeping.</p><p><br></p><p>Track corporate timetables and provide backup support for executive mail processing and office operations.</p><p><br></p><p>Partner with stakeholders across departments to ensure smooth communication and project execution.</p><p><br></p><p>Perform additional executive support tasks as assigned.</p><p><br></p><p><br></p>
<p>Robert Half is partnering with a reputable wealth management firm seeking a detail-oriented and professional Administrative Assistant to join their growing team. This role plays a vital part in supporting advisors, ensuring smooth daily operations, and providing an exceptional client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to financial advisors and firm leadership.</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.</li><li>Handle incoming calls, emails, and client inquiries with professionalism and confidentiality.</li><li>Maintain accurate client records and assist with account documentation and compliance requirements.</li><li>Prepare correspondence, reports, and presentations as requested.</li><li>Support event coordination, client meetings, and internal team functions.</li><li>Assist with office management duties including ordering supplies, maintaining files, and processing mail.</li><li>Collaborate with internal departments to ensure seamless client service and operational efficiency.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.</p><p>• Handle last-minute changes to travel plans and schedules with efficiency and professionalism.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Act as a point of contact between executives and internal or external stakeholders.</p><p>• Ensure timely communication and follow-ups on behalf of executives.</p><p>• Oversee the organization of itineraries and agendas for business trips and events.</p><p>• Provide general administrative support, including handling correspondence and maintaining records.</p><p>• Maintain a high level of confidentiality in all dealings with sensitive information.</p>
<p>Are you a proactive and experienced administrative professional ready to take your organizational skills to the next level? Our client is seeking a Senior Administrative Assistant to provide high-level administrative support to executives and teams in a fast-paced environment. This role involves managing key tasks, coordinating projects, and ensuring that the office operates efficiently. If you’re detail-oriented, resourceful, and thrive under pressure, this is the perfect opportunity to shine!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Provide direct assistance to executives, including managing calendars, preparing reports, and handling confidential correspondence.</li><li><strong>Project Coordination:</strong> Assist with tracking projects, deadlines, and deliverables by working closely with cross-functional teams.</li><li><strong>Meeting Management:</strong> Schedule meetings, prepare agendas, and follow up on action items to ensure seamless communication.</li><li><strong>Document Preparation:</strong> Draft and proofread presentations, memos, and other professional documents.</li><li><strong>Event Planning:</strong> Coordinate logistics for internal meetings, off-sites, conferences, or team-building events.</li><li><strong>Office Operations:</strong> Maintain office supplies, process expense reports, and support day-to-day office functionality.</li><li><strong>Problem-Solving:</strong> Act as the go-to person for resolving administrative issues or prioritizing last-minute needs effectively.</li></ul><p><br></p><p><br></p>
<p>Our recruiting firm is representing a <strong>high-profile executive in Rancho Santa Fe</strong> who is seeking an experienced <strong>Executive Assistant</strong>. This role requires discretion, adaptability, and exceptional organizational skills to keep up with a fast-paced and constantly evolving schedule. The Executive Assistant will manage complex calendars, travel arrangements, and confidential projects, while also serving as a trusted gatekeeper and liaison to both internal teams and external partners. This position is ideal for someone who excels under pressure, thrives on multitasking, and can anticipate needs before they arise.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Manage complex executive calendars, including scheduling meetings, events, and travel.</li><li>Serve as the first point of contact for internal staff, clients, and external stakeholders.</li><li>Handle confidential information with the highest degree of professionalism.</li><li>Prepare correspondence, presentations, and reports on behalf of the executive.</li><li>Coordinate logistics for meetings, including agendas, materials, and follow-up actions.</li><li>Support personal and business-related tasks as needed.</li><li>Track deadlines and ensure priorities are met in a timely manner.</li><li>Assist with project management tasks, vendor coordination, and financial documentation.</li></ul>
<p>Our client, a prestigious <strong>luxury real estate firm in Rancho Santa Fe</strong>, is seeking a poised and experienced <strong>Executive Assistant</strong> to provide high-level administrative support to the executive leadership team. This is a sophisticated, fast-paced environment where discretion, initiative, and attention to detail are paramount. The ideal candidate is confident, organized, and capable of managing complex schedules, high-profile client interactions, and confidential information with ease. You’ll serve as the right hand to leadership — anticipating needs, managing communications, and ensuring flawless coordination across all facets of business operations.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Manage complex calendars, travel arrangements, and client meetings for executive leadership.</li><li>Draft correspondence, reports, and presentations with impeccable accuracy and professionalism.</li><li>Maintain discretion with sensitive financial, client, and company information.</li><li>Liaise with clients, investors, and partners, ensuring seamless communication.</li><li>Prepare documentation for property listings, contracts, and marketing materials.</li><li>Support event planning, open houses, and networking functions.</li><li>Coordinate projects and assist with special initiatives from leadership.</li><li>Oversee general office operations, ensuring efficiency and professionalism.</li></ul>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture.<br><br>Responsibilities:<br>• Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time.<br>• Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services.<br>• Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.<br>• Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution.<br>• Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team.<br>• Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones.<br>• Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency.<br>• Provide proactive support on ad hoc projects and assignments as needed.<br>• Maintain flexibility to adapt to shifting priorities in a fast-paced environment.
We are looking for a meticulous Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. This role involves providing advanced administrative support, managing communication channels, and handling a variety of clerical tasks to ensure smooth office operations. The ideal candidate will have excellent organizational skills and the ability to maintain confidentiality while multitasking in a fast-paced environment.<br><br>Responsibilities:<br>• Perform routine office tasks, including ordering supplies, maintaining records, and managing bookkeeping activities.<br>• Draft and format various documents such as invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate files, records, and reports for efficient access.<br>• Prepare replies to routine correspondence and inquiries in a precise and thoughtful manner.<br>• Conduct research and compile information to support decision-making processes.<br>• Operate and maintain office equipment like photocopiers and scanners.<br>• Coordinate mailroom activities, including distributing faxes and sorting incoming communication.<br>• Assist with scheduling and calendar management for executives, ensuring timely coordination of meetings and appointments.
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
We are looking for a dedicated and detail-oriented Executive Assistant to provide comprehensive administrative and project management support to the President and executive leadership team. This role requires a high degree of professionalism, confidentiality, and the ability to manage multiple priorities effectively. As a Contract-to-Permanent position, this opportunity offers the potential for long-term growth within a dynamic organization in the construction industry.<br><br>Responsibilities:<br>• Oversee the scheduling and coordination of executive calendars, including organizing meetings, appointments, and travel arrangements.<br>• Act as a liaison between the executive team and the Board of Directors, ensuring seamless communication and managing board-related documentation.<br>• Draft and edit correspondence, presentations, and reports, reflecting the executive team's priorities and voice.<br>• Manage special projects and strategic initiatives, developing project plans, timelines, and tracking progress to meet deadlines.<br>• Utilize AI tools and data analysis to streamline workflows, automate tasks, and provide actionable insights to support decision-making.<br>• Coordinate cross-functional operations and projects, ensuring alignment with organizational goals and priorities.<br>• Maintain and update corporate governance documents and the organization's legal entity database.<br>• Assist in the development and tracking of departmental budgets, expense reports, and financial activities.<br>• Identify and implement process improvements to enhance operational efficiency and effectiveness.<br>• Foster strong relationships with internal teams and external stakeholders to support collaboration and organizational success.
<p>If you’re drawn to creativity, design, and a fast-paced, trend-savvy environment — this is the opportunity for you. Our client, an up-and-coming <strong>fashion and lifestyle brand in Solana Beach</strong>, is looking for a talented <strong>Administrative Assistant</strong> who can balance organization with flair. You’ll work closely with the operations and creative departments, assisting with everything from product inventory and sample coordination to event planning and influencer outreach. Every day will bring something new, and your ability to stay composed, communicative, and organized will make you indispensable.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Provide administrative support to executive and creative teams, managing calendars, meetings, and travel arrangements.</li><li>Coordinate product shipments, track inventory, and support wholesale orders.</li><li>Assist in preparing brand presentations, press materials, and lookbooks.</li><li>Handle correspondence with vendors, stylists, and marketing partners.</li><li>Maintain files, databases, and production timelines.</li><li>Support event planning and photo shoot logistics, ensuring smooth coordination.</li><li>Create reports and assist with expense tracking, purchase orders, and budget updates.</li><li>Help drive brand initiatives by staying organized, proactive, and collaborative.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>Our client, a well-established <strong>construction and development company</strong> known for its high-end commercial projects, is seeking a highly organized and dependable <strong>Administrative Assistant</strong> to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.</li><li>Assist project managers with documentation, job costing, and permit tracking.</li><li>Prepare reports, proposals, and bid documents for new construction projects.</li><li>Coordinate vendor communication and assist with invoice processing and purchase orders.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain office inventory and order supplies as needed.</li><li>Provide occasional support to accounting and HR teams with data entry or document preparation.</li></ul>
<p>We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers, superintendents, and office staff with day-to-day administrative and project coordination tasks. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a proactive approach to keeping construction projects running smoothly from the office side.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, superintendents, and other team members.</li><li>Prepare, process, and track project documentation, including contracts, submittals, change orders, RFIs, and purchase orders.</li><li>Assist with scheduling meetings, coordinating site visits, and maintaining project calendars.</li><li>Organize and maintain physical and electronic filing systems for project records, permits, and compliance documents.</li><li>Draft correspondence, reports, and meeting notes as needed.</li><li>Process invoices, expense reports, and timesheets; coordinate with accounting to ensure accuracy.</li><li>Serve as a point of contact for vendors, subcontractors, and clients regarding administrative and scheduling matters.</li><li>Monitor inventory and order office/construction supplies as needed.</li><li>Support HR and safety compliance efforts, including onboarding paperwork and training records.</li><li>Perform other administrative duties as assigned to ensure smooth office and project operations.</li></ul><p><br></p>
<p>Our client, a <strong>well-established construction company in Escondido</strong>, is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support both field and office operations. This role blends traditional administrative responsibilities with exposure to payroll, invoicing, and project support, making it an excellent opportunity for someone eager to grow their career within the construction industry. The Administrative Assistant will serve as a key connection point between finance, estimating, and project teams, ensuring that the business runs smoothly from both an operational and financial perspective.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Provide administrative support for payroll processing, invoicing, and accounts receivable.</li><li>Assist with general bookkeeping functions, including data entry and reconciliations.</li><li>Support the estimating department with bid preparation, project documentation, and vendor communications.</li><li>Maintain digital and physical filing systems, ensuring records are accurate and accessible.</li><li>Coordinate schedules, meetings, and internal communications for project managers and leadership.</li><li>Handle phone calls, emails, and routine inquiries from vendors, clients, and subcontractors.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Assist with project management tasks to ensure deadlines and budgets are met.</li></ul>
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Associate Attorney. The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law. </p><p><br></p><p>This is truly a family oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days in the office and a few days remote.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Civil Pleadings, Motions, Discovery, and Trial Work</li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
