We are looking for a dedicated Executive Assistant to support senior executives in a dynamic and fast-paced environment. This is a contract position based in Pasadena, California, where you will play a key role in streamlining operations and ensuring the leadership team’s success. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate and address needs efficiently.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring seamless scheduling and prioritization of meetings.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare expense reports using Concur and ensure timely submission and accuracy.<br>• Schedule and organize meetings across multiple time zones, ensuring all logistical details are handled.<br>• Support the creation and refinement of presentations and other executive-level materials.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Interface with internal teams and external partners to ensure clear communication and collaboration.<br>• Monitor and order office supplies to ensure the workplace remains fully equipped.<br>• Assist in planning and executing company events, including logistics and vendor coordination.<br>• Process vendor invoices and ensure timely payments in alignment with company policies.
<p>We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.</p><p>• Handle last-minute changes to travel plans and schedules with efficiency and professionalism.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Act as a point of contact between executives and internal or external stakeholders.</p><p>• Ensure timely communication and follow-ups on behalf of executives.</p><p>• Oversee the organization of itineraries and agendas for business trips and events.</p><p>• Provide general administrative support, including handling correspondence and maintaining records.</p><p>• Maintain a high level of confidentiality in all dealings with sensitive information.</p>
We are looking for an Office Assistant to join our team on a part-time, contract basis in Santa Ana, California. In this role, you will provide crucial administrative support to ensure smooth daily operations. This position offers an excellent opportunity to enhance your organizational skills while working in a collaborative environment.<br><br>Responsibilities:<br>• Provide administrative support to the Executive and Operations Administrator, ensuring tasks are completed efficiently and accurately.<br>• Track and manage invoices, assisting with accounts payable processes.<br>• Coordinate the preparation and administration of DocuSign envelopes for contract execution.<br>• Support HR and administrative functions, including facility-related tasks such as managing shared space access.<br>• Draft correspondence as needed, ensuring clear and concise communication.<br>• Perform receptionist duties, including answering inbound calls and greeting visitors.<br>• Handle document scanning and organization to maintain a streamlined filing system.<br>• Assist with clerical tasks such as scheduling meetings and coordinating team activities.<br>• Utilize software tools such as Zoom, Teams, and MS365 to support day-to-day operations.<br>• Collaborate with colleagues to ensure all administrative needs are met effectively.
We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level administrative support to a senior leader within our financial services organization. In this long-term contract role, you will play a pivotal part in ensuring smooth daily operations by managing schedules, handling communications, and coordinating with internal and external stakeholders. This position is based in Ontario, California, and offers an excellent opportunity for someone who thrives in a fast-paced, dynamic environment.<br><br>Responsibilities:<br>• Manage the executive’s email inbox by organizing non-critical messages, flagging high-priority communications, and ensuring prompt attention to urgent matters.<br>• Coordinate and maintain the executive’s calendar, resolving scheduling conflicts and organizing meetings with internal teams and external partners.<br>• Facilitate the planning and execution of one-on-one sessions between the executive and their team members.<br>• Prepare and submit expense reports in compliance with company policies, and track receipts to ensure accurate financial records.<br>• Approve and process routine expenses for the executive’s direct reports while ensuring adherence to company guidelines.<br>• Arrange and manage travel plans, including booking flights, hotels, and ground transportation.<br>• Serve as a point of contact between the executive and external stakeholders, ensuring clear and effective communication.<br>• Assist with the preparation of materials for executive meetings, ensuring all necessary information is organized and available.<br>• Proactively identify and resolve administrative challenges to maintain efficiency and productivity.
<p>Robert Half is seeking a highly-skilled and resourceful Executive Assistant to provide high-level administrative support to a senior executive or leadership team within a fast-paced, dynamic organization. The ideal candidate is proactive, detail-oriented, and adept at prioritizing tasks to ensure day-to-day operations run smoothly. This is a fantastic opportunity for a candidate with excellent organizational and communication skills who thrives on managing details and anticipating needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements, both domestic and international.</li><li>Prepare, edit, and organize professional correspondence, reports, presentations, and other communications.</li><li>Serve as a gatekeeper, handling incoming calls, emails, and meeting requests for the executive.</li><li>Plan and coordinate events, conferences, and other leadership engagements, ensuring a seamless experience.</li><li>Handle confidential and time-sensitive information with discretion and professionalism.</li><li>Conduct research and compile data to support executive decision-making and project planning.</li><li>Liaise between internal departments and external stakeholders on behalf of the executive.</li><li>Oversee special projects, ensuring timely completion and adherence to organizational goals.</li><li>Provide mentoring or guidance to junior administrative staff, as necessary.</li></ul><p><br></p>
<p>We are looking for a dedicated and organized Executive Assistant to support the President of a leading non-profit organization based in Beverly Hills. This role offers a unique opportunity to contribute to meaningful work that positively impacts lives while developing your organizational skills. This is a contract-to-permanent position and requires you to have a car for minimal off-site duties. The ideal candidate will enjoy working in a small office environment. We are looking for someone who can wear multiple hats, has excellent writing skills and exceptional follow up skills. You will communicate with the mayor's office, governor's office as well as the department of health, previous experience with similar work is preferred. You should be well versed in Mac Mail, Word and Excel. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage executive-level administrative tasks, including scheduling, correspondence, and project coordination.</p><p>• Draft and refine high-quality communications tailored to executive standards.</p><p>• Liaise effectively with hospital administrators, medical offices, and government agencies to maintain strong relationships.</p><p>• Handle offsite duties as required, ensuring seamless operations.</p><p>• Uphold strict confidentiality in all aspects of the role.</p><p>• Organize and coordinate travel arrangements, including booking flights and accommodations.</p><p>• Prepare and facilitate executive meetings, ensuring all materials and logistics are in place.</p><p>• Utilize digital platforms, including X (formerly Twitter), for communication and organizational purposes.</p><p>• Proactively address challenges and streamline processes to support the President's day-to-day activities.</p>
<p>We are looking for a highly skilled and detail-oriented Sr. Executive Assistant to provide comprehensive support to multiple senior executives and board members. This Contract to permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Based in San Diego, California, this role involves coordinating critical executive functions, maintaining confidentiality, and acting as a liaison between key stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex and dynamic calendars, scheduling sensitive and high-level meetings with executives, Board members, and external partners.</p><p>• Prepare, review, and distribute comprehensive Board materials, committee packets, and briefing documents.</p><p>• Ensure executives are fully prepared for all meetings, calls, and events by managing agendas and providing necessary documentation.</p><p>• Act as a key liaison between executives and institutional investors, analysts, and investment bankers, maintaining strong detail-oriented relationships.</p><p>• Coordinate and oversee logistics for earnings calls, investor conferences, shareholder meetings, and other high-profile events.</p><p>• Partner with Investor Relations to organize executive involvement in market-facing activities.</p><p>• Draft, proofread, and edit confidential reports, presentations, and correspondence, ensuring alignment with corporate standards.</p><p>• Plan and execute travel arrangements, including international itineraries, for executives attending meetings, events, and public engagements.</p><p>• Manage expense reports, budgets, and reconciliations in compliance with company policies.</p><p>• Assist with special projects and maintain accountability for cross-functional initiatives, ensuring deadlines are met.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to team members, ensuring seamless daily operations.</p><p>• Schedule and manage meetings, including sending calendar invites and reserving conference rooms.</p><p>• Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.</p><p>• Prepare and reconcile monthly expense reports with accuracy and attention to detail.</p><p>• Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.</p><p>• Maintain confidentiality and integrity when handling sensitive information.</p><p>• Draft clear and concise procedural guides for use during periods of absence.</p><p>• Coordinate logistics for meetings, including catering arrangements and equipment setup.</p><p>• Perform data entry tasks and manage email correspondence efficiently.</p><p>• Troubleshoot and maintain office equipment, ensuring functionality at all times.</p>
<p>We are looking for a skilled Executive Assistant to join our team in Hawthorne, California, on a contract to hire basis. In this role, you will provide vital administrative support to our executive leadership, playing a key part in ensuring the smooth operation of organizational activities. Your contributions will help drive our mission to deliver exceptional financial services within the credit union industry. There are nights and weekends that you will need to work along with some light travel. </p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are organized and conflicts are minimized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and distribute accurate reports, presentations, and meeting minutes for executive leadership and board meetings.</p><p>• Maintain confidentiality while handling sensitive records and documentation.</p><p>• Facilitate communication and collaboration between the executive team, board members, and other stakeholders.</p><p>• Organize and oversee executive meetings, ensuring all materials and logistics are prepared in advance.</p><p>• Monitor and prioritize multiple tasks to meet deadlines efficiently.</p><p>• Assist in the planning and execution of special projects and organizational initiatives.</p><p>• Serve as a primary point of contact for internal and external inquiries directed to the executive team.</p><p>• Ensure compliance with organizational policies and standards while supporting the executive team.</p>
We are looking for a meticulous Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. This role involves providing advanced administrative support, managing communication channels, and handling a variety of clerical tasks to ensure smooth office operations. The ideal candidate will have excellent organizational skills and the ability to maintain confidentiality while multitasking in a fast-paced environment.<br><br>Responsibilities:<br>• Perform routine office tasks, including ordering supplies, maintaining records, and managing bookkeeping activities.<br>• Draft and format various documents such as invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate files, records, and reports for efficient access.<br>• Prepare replies to routine correspondence and inquiries in a precise and thoughtful manner.<br>• Conduct research and compile information to support decision-making processes.<br>• Operate and maintain office equipment like photocopiers and scanners.<br>• Coordinate mailroom activities, including distributing faxes and sorting incoming communication.<br>• Assist with scheduling and calendar management for executives, ensuring timely coordination of meetings and appointments.
<p>We are seeking an organized and detail-oriented <strong>Administrative Coordinator</strong> to join our financial services team. In this critical role, you will play an integral part in ensuring smooth operational processes, supporting leadership, and managing key administrative functions. This is a fantastic opportunity for a highly motivated individual looking to contribute to the success of a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to financial services advisors and executives, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and process client documentation, agreements, and sensitive financial information with a focus on accuracy and confidentiality.</li><li>Serve as the first point of contact for clients and stakeholders, delivering excellent customer service and professionally addressing inquiries.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries, for department staff as needed.</li><li>Organize and maintain efficient filing systems, both digital and physical.</li><li>Assist with preparing detailed financial reports, presentations, and correspondence.</li><li>Manage and process expense reports and coordinate billing or payment-related tasks.</li><li>Monitor office supply levels, reorder items as needed, and ensure smooth office operations.</li><li>Collaborate with department teams to assist in special projects and ensure deadlines are met.</li></ul><p><br></p>
<p>Are you an organized, personable multitasker who thrives in a busy office environment? Do you enjoy being the “go-to” person who keeps things running smoothly behind the scenes? Our client, a well-respected <strong>property management and real estate services company</strong> located in Oceanside, is seeking an <strong>Administrative Assistant</strong> to join their growing team. This company manages a diverse portfolio of residential and commercial properties across North County San Diego and prides itself on providing exceptional service to both tenants and property owners. The Administrative Assistant will serve as the backbone of the office—handling day-to-day operations, supporting property managers, and ensuring communication flows seamlessly between clients, </p><p>vendors, and maintenance teams.</p><p><br></p><p>This is a great opportunity for someone who enjoys variety in their day and takes pride in organization, efficiency, and customer service. You’ll be part of a friendly, close-knit office that values teamwork, professional growth, and work-life balance.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for tenants, owners, and vendors—answering phones, emails, and walk-ins with a professional and positive attitude.</li><li>Prepare and process lease agreements, renewals, vendor contracts, and maintenance requests.</li><li>Maintain accurate records of property information, rent payments, and correspondence using <strong>Yardi Voyager</strong>.</li><li>Coordinate property inspections, schedule maintenance, and track service requests.</li><li>Support the property management team with document filing, invoice processing, and tenant communication.</li><li>Organize office supplies, maintain records, and assist with monthly reporting.</li><li>Handle special administrative projects assigned by management to improve office efficiency and tenant experience.</li></ul>
<p>If you are a proactive, detail-oriented professional who enjoys supporting leadership teams and coordinating complex schedules, this role is for you. Our client, a prestigious <strong>private higher education institution</strong> in the heart of Encinitas, is seeking an <strong>Administrative Assistant</strong> to provide exceptional support to their Executive Vice President and campus administration.</p><p>This position is perfect for someone who thrives in a professional, mission-driven environment where no two days are the same. The school is known for its forward-thinking academic programs, collaborative culture, and commitment to both students and staff. As the Administrative Assistant, you will serve as the organizational hub for the executive office—managing communications, coordinating meetings and events, and helping ensure daily operations run smoothly.</p><p>You’ll have the chance to work closely with academic leaders, faculty, and community partners, contributing directly to the success of educational initiatives and campus projects. This is a fast-paced, highly visible role that requires initiative, discretion, and exceptional organizational skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide direct administrative support to the Executive Vice President and senior leadership team.</li><li>Manage complex calendars, coordinate appointments, and handle meeting logistics and travel arrangements.</li><li>Prepare meeting materials, agendas, and presentations for executive and board-level discussions.</li><li>Process purchase orders, expense reimbursements, and assist with department budget tracking.</li><li>Serve as a liaison between departments, faculty, students, and external stakeholders.</li><li>Assist with planning campus events, workshops, and leadership meetings.</li><li>Maintain filing systems, both electronic and physical, and ensure confidential records are organized and secure.</li><li>Draft correspondence, proofread reports, and support ongoing communications for the EVP’s office.</li></ul>
<p>Robert Half is seeking a skilled and detail-oriented Administrative Assistant to support daily operations for a dynamic organization. This role is ideal for a resourceful and organized professional who thrives in an administrative position and can manage diverse tasks efficiently. If you enjoy multitasking, maintaining organization, and providing exceptional support to a team, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform administrative and clerical tasks, including answering phones, managing emails, and scheduling meetings.</li><li>Arrange travel and lodging for managers/staff as required.</li><li>Maintain and organize filing systems (digital and physical) to ensure easy access to important documents.</li><li>Create and edit reports, correspondence, and presentations on behalf of managers or department leads.</li><li>Manage office inventory, equipment orders, and vendor relations.</li><li>Provide customer service support to internal and external stakeholders by responding to inquiries professionally and promptly.</li><li>Prepare expense reports and perform basic bookkeeping tasks as necessary.</li><li>Collaborate with various departments to assist with special projects and tasks.</li></ul><p><br></p>
<p>A creative and design-driven <strong>architecture firm in Encinitas</strong> is searching for an experienced <strong>Administrative Assistant</strong> to provide professional, organized, and thoughtful support to their studio team. If you have a love for design, architecture, and structured creativity, this is a unique opportunity to work in an inspiring environment where artistry meets precision.</p><p>You’ll support day-to-day operations, help coordinate client meetings, and be an essential part of a team that’s shaping the built environment across Southern California.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, meeting coordination, and office communications.</li><li>Support project teams with proposal preparation, client correspondence, and documentation.</li><li>Maintain filing systems (digital and hard copy) for project and administrative records.</li><li>Assist with vendor coordination, expense tracking, and office supply management.</li><li>Help prepare presentation materials and reports for clients and internal meetings.</li><li>Act as a welcoming point of contact for clients, contractors, and visitors.</li></ul><p><br></p>
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
<p>An established <strong>engineering and construction company</strong> in <strong>San Marcos</strong> is seeking a professional <strong>Administrative Assistant</strong> to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support multiple managers with scheduling, correspondence, and document preparation.</li><li>Draft and edit reports, letters, and meeting notes.</li><li>Answer incoming calls and greet office visitors with professionalism.</li><li>Manage vendor invoices, purchase orders, and basic data entry in accounting systems.</li><li>Maintain filing systems for contracts, project plans, and compliance records.</li><li>Order office supplies and coordinate maintenance of office equipment.</li><li>Assist with onboarding new employees and coordinating internal meetings.</li><li>Track project deadlines and prepare materials for team presentations.</li></ul><p><br></p>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
<p>A well-established <strong>professional services firm in Carlsbad</strong> is looking for a motivated and detail-oriented <strong>Business Office Assistant</strong> to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment.</p><p>The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right — from managing files to assisting with invoices and project documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to office staff and management.</li><li>Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.</li><li>Manage incoming calls, correspondence, and client communications with professionalism.</li><li>Organize digital and physical files to maintain easy access and compliance with company standards.</li><li>Support project coordination, scheduling, and purchasing tasks as needed.</li><li>Prepare reports, assist with special projects, and contribute to process improvements.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Pico Rivera, California. This role requires a meticulous individual who excels in managing office tasks, supporting team operations, and maintaining excellent communication with internal and external stakeholders. The ideal candidate will have experience in administrative functions and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls effectively, providing assistance and directing inquiries to the appropriate departments.<br>• Manage general office tasks such as filing, organizing, and maintaining documentation.<br>• Accurately input and update data into systems, ensuring all records are current and error-free.<br>• Support team members by coordinating schedules, meetings, and other administrative needs.<br>• Greet visitors and clients warmly, ensuring a positive and welcoming first impression.<br>• Prepare reports, presentations, and correspondence as required.<br>• Monitor office supplies and coordinate replenishment to maintain inventory levels.<br>• Assist in maintaining office policies and procedures for smooth operations.<br>• Collaborate with various departments to ensure timely completion of administrative tasks.
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Associate Attorney. The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law. </p><p><br></p><p>This is truly a family oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days in the office and a few days remote.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Civil Pleadings, Motions, Discovery, and Trial Work</li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
<p>We are seeking a highly organized and detail-oriented Service Coordinator to support our operations in a fast-paced environment. The ideal candidate will manage scheduling, dispatching, and administrative tasks to ensure seamless service delivery and optimal technician productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule appointments and dispatch technicians for service and inspections, maximizing efficiency and productivity.</li><li>Create and manage work orders, update customers on status, and follow up with technicians.</li><li>Verify completion of work orders by reviewing notes and addressing any pending items.</li><li>Prepare contract and quality control paperwork.</li><li>Schedule and coordinate subcontractor work.</li><li>Ensure all paperwork is accurately completed by technicians within designated timelines.</li><li>Maintain appointment schedules and manage daily reports.</li><li>Order, receive, and distribute materials and equipment to technicians.</li><li>Assist with coordinating scheduling, customer notifications, and equipment procurement.</li><li>Conduct physical inventory as required.</li><li>Serve as a liaison between Sales, Project Managers, and Technicians.</li><li>Bill service and inspection jobs daily and respond to a high volume of emails.</li><li>Collaborate with the sales team to ensure timely job scheduling.</li><li>Perform other duties as assigned.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization based in San Diego, California. In this long-term contract position, you will play a key role in supporting program operations through meticulous document management, compliance reporting, and logistical coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with teams to ensure efficient and accurate administrative processes.<br><br>Responsibilities:<br>• Prepare and organize program documents, including registration rosters, compliance materials, and site forms, to support monthly distributions.<br>• Collect, scan, and file program documentation to meet state compliance standards, ensuring proper record-keeping and digital storage.<br>• Compile and format data for required state reports, assisting with monthly and quarterly submissions for multiple programs.<br>• Support inventory-related administrative tasks, such as managing Bills of Materials (BOMs), tracking distribution orders, and preparing supply documentation.<br>• Coordinate printing and packaging of large-scale handouts, flyers, and participant materials for internal use and partner agencies.<br>• Communicate with program teams to identify weekly administrative needs and maintain deadlines for document submissions.<br>• Track incoming paperwork from field staff and external partners, addressing incomplete or missing information as needed.<br>• Provide light data entry and database support using systems like Oasis, Primarius, or Excel.<br>• Assist with preparations for audits, file reviews, and inventory checks to ensure compliance and accuracy.<br>• Contribute to organization-wide events, including volunteer activities and food distribution campaigns, as needed.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
