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17 results for 20 Hours Part Time Executive Assistant in Laguna Niguel, CA

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a part-time Office Assistant to join a compassionate team in Cerritos, California in a Contract to Permanent position. This role supports daily office operations by assisting visitors, organizing records, coordinating schedules, and helping maintain accurate administrative processes. The ideal candidate brings strong clerical skills, a detail-oriented communication style, and the ability to handle sensitive interactions with care and respect. Responsibilities: • Welcome visitors, respond to incoming questions, and provide courteous front-office support. • Help guests locate property areas and offer clear directions when needed. • Coordinate appointments and assist with arranging service-related schedules, including burial planning with funeral homes. • Prepare customer documentation, support payment collection activities, and organize daily work and service orders. • Create and maintain both physical and electronic files for customers and decedents while entering accurate information into internal databases. • Manage filing, sort and distribute mail, and assist with proofreading and general administrative tasks. • Keep the lobby and office presentable by restocking materials, tidying shared spaces, and monitoring basic supply levels. • Track headstone deliveries and placements, and communicate with customers regarding missing markers or related updates. • Participate in staff meetings and provide administrative support across departments as needed.
2026-06-18T00:00:00Z

Executive Assistant

San Bernardino, CA
onsite
Temporary / Contract
25.3365 - 31 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. Responsibilities: • Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments. • Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details. • Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized. • Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked. • Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership. • Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders. • Partner with other administrative staff to maintain efficient office operations and consistent support across the organization. • Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion. • Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency. • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.
2026-06-15T00:00:00Z

Executive Assistant

Carlsbad, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A rapidly growing medical technology company is seeking an Executive Assistant to support its Chief Executive Officer and executive leadership team. This role serves as a trusted partner to leadership, helping manage priorities, streamline communication, and ensure operational efficiency across the organization.The ideal candidate is proactive, resourceful, and highly organized, with the ability to anticipate needs and manage sensitive information with the utmost discretion.ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars and scheduling across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence</li><li>Organize board meetings, leadership meetings, and strategic planning sessions</li><li>Track projects, action items, and key deliverables on behalf of leadership</li></ul>Business Operations<ul><li>Act as a liaison between executives, internal teams, clients, and external partners</li><li>Assist with contract administration and executive-level documentation</li><li>Prepare expense reports and monitor executive budgets</li><li>Support special projects and strategic initiatives as assigned</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-06-04T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
32.3 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in Commerce, California. This Contract position is ideal for a highly organized individual who can keep executive priorities on track, manage competing demands, and communicate effectively across teams. The role calls for sound judgment, attention to detail, and the ability to handle confidential matters with discretion while supporting daily operations and special assignments. Responsibilities: • Coordinate executive calendars by arranging appointments, prioritizing scheduling needs, and resolving conflicts across multiple commitments. • Plan meetings and events by securing logistics, preparing agendas, assembling materials, and documenting key discussion points and follow-up items. • Organize business travel, expense-related documentation, and related arrangements using tools such as Concur when needed. • Draft, proofread, and format presentations, reports, and business correspondence for internal and external audiences. • Serve as a central point of contact between senior leaders and departments, clients, or partners to support timely communication and alignment. • Maintain accurate digital and physical records so important documents remain accessible, current, and properly organized. • Protect sensitive information by exercising discretion and following appropriate confidentiality standards in all interactions. • Assist with research, reporting, and special projects that support executive decision-making and broader business objectives.
2026-06-19T00:00:00Z

Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
29.2885 - 37 USD / Hourly
We are looking for an experienced and dependable Executive Assistant to provide broad support to a home office in Newport Beach, California. This position combines executive scheduling, travel coordination, bookkeeping assistance, property-related administration, and personal support in a hybrid environment. It is a part-time contract opportunity expected to begin as a 3-month engagement with the possibility of becoming a long-term role. The ideal candidate is organized, discreet, self-sufficient, and comfortable working in a structured but relaxed, pet-friendly setting. Responsibilities: • Oversee a dynamic calendar by arranging meetings, appointments, and personal commitments while keeping priorities aligned. • Prepare meeting materials, capture key discussion points, and track follow-up items to help ensure timely completion of next steps. • Support day-to-day bookkeeping tasks in QuickBooks, including expense entry, balance tracking, and maintenance of accurate financial records. • Review and reconcile bank and credit card activity and organize documentation for accounting support and reporting needs. • Act as a point of coordination for properties by communicating with vendors, tenants, contractors, and property managers as needed. • Maintain organized records related to leases, maintenance timelines, invoices, and other property documentation. • Arrange business and personal travel, including flights, lodging, ground transportation, dining reservations, and detailed itineraries. • Assist with household and personal administrative needs such as deliveries, appointments, errands, and special projects connected to the home office.
2026-06-20T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This Long-term Contract position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-06-17T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a polished, proactive, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, sound judgment, and the ability to manage multiple priorities while handling confidential information with discretion. Key Responsibilities:<ul><li>Manage complex calendars, appointments, and meeting coordination for executives</li><li>Arrange travel, itineraries, and expense reporting</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Screen calls, emails, and requests, and prioritize communications appropriately</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Coordinate meetings, events, and special projects</li><li>Maintain confidential records and sensitive information</li><li>Provide general administrative and operational support as needed</li></ul>
2026-06-10T00:00:00Z

Office Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing sports apparel and lifestyle brand in Encinitas is seeking an Office Administrative Assistant to support accounting operations, purchasing activities, and general office administration. This role is perfect for someone who enjoys a mix of administrative and accounting-related responsibilities while working in a creative and energetic business environment.The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple departments while maintaining accurate records and documentation. ResponsibilitiesAccounting & Purchasing Support<ul><li>Enter vendor invoices into the accounting system</li><li>Perform AP data entry and invoice coding</li><li>Assign General Ledger account codes accurately</li><li>Process and maintain purchase order records</li><li>Assist with vendor setup and documentation management</li><li>Reconcile invoice information and supporting documentation</li><li>Support month-end accounting processes and reporting</li></ul>Administrative & Office Operations<ul><li>Manage office supply ordering and inventory</li><li>Maintain filing systems and company documentation</li><li>Assist with data entry, reporting, and administrative projects</li><li>Coordinate incoming mail, shipping, and package distribution</li><li>Support leadership with scheduling and operational tasks</li><li>Assist with special projects across departments</li></ul>
2026-06-08T00:00:00Z

Part Time Accounts Payable Clerk

La Puente, CA
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an Accounts Payable Clerk to join a team in California on a contract-to-permanent basis. This role is responsible for supporting day-to-day payment operations, maintaining accurate financial records, and helping ensure invoices, reimbursements, and vendor obligations are processed on time. The ideal candidate brings strong attention to detail, comfort working with financial documentation, and the ability to communicate effectively with internal teams and external partners. Responsibilities: • Process invoices, purchase orders, expense reimbursements, and other payment-related documents with a high degree of accuracy. • Review completed transactions, confirm accounting entries, and compare financial records against system-generated reports to resolve discrepancies. • Maintain organized accounts payable files and preserve supporting documentation for audit readiness and historical reference. • Coordinate employee expense payments by checking submitted reports and preparing payments in accordance with company procedures. • Manage vendor payments by arranging disbursements, monitoring outstanding balances, and responding to questions related to billing and payment status. • Prepare account analyses and assist with recurring monthly reporting to support financial visibility and decision-making. • Identify opportunities to strengthen and streamline payment workflows while maintaining compliance and accuracy.
2026-06-18T00:00:00Z

Legal Executive Assistant

Irvine, CA
onsite
Temporary to Hire
37.411 - 43.318 USD / Hourly
We are looking for an experienced Legal Executive Assistant to provide high-level administrative support to legal leadership in Irvine, California. This onsite role is a Contract to Permanent opportunity for someone who thrives in a fast-moving environment and can keep executive operations organized, efficient, and confidential. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage competing priorities while supporting key legal and administrative activities. Responsibilities: • Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments. • Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness. • Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use. • Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule. • Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness. • Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations. • Contribute to special projects and provide broader administrative support across teams as business needs evolve.
2026-06-13T00:00:00Z

Part Time Payroll Clerk

Chino Hills, CA
onsite
Temporary / Contract
29 - 34 USD / Hourly
Payroll Clerk (Part-Time)Location: OnsiteSchedule: Tuesday, Wednesday, Thursday | 8:00 AM – 4:30 PM (24 hours/week)Duration: Temporary Assignment through approximately October/NovemberPay Rate: $29–$34/hourAbout the OpportunityEarth Tek is seeking a dependable and experienced Payroll Clerk to provide temporary support during a leave of absence. This position is critical to ensuring payroll operations continue smoothly while supporting the Controller and HR team during a busy period. The ideal candidate will be able to step in quickly with minimal training and independently manage payroll responsibilities.Key ResponsibilitiesPayroll Processing<ul><li>Process weekly payroll for approximately 81 employees using SurePayroll</li><li>Review, audit, and cost-code employee timecards</li><li>Enter payroll data and ensure accuracy of payroll calculations</li><li>Balance payroll between systems and submit payroll on schedule</li><li>Print and process live checks as needed</li><li>Manage direct deposits and payroll-related adjustments</li></ul>Compliance & Reporting<ul><li>Process certified payroll reports for prevailing wage projects</li><li>Submit required reports through LCPtracker</li><li>Ensure compliance with DIR reporting requirements</li><li>Maintain payroll records and supporting documentation</li></ul>Payroll Administration<ul><li>Process Workers’ Compensation payments</li><li>Process 401(k) contributions</li><li>Administer child support payments and wage garnishments</li><li>Process monthly commission payments</li><li>Assist with payroll-related reporting and documentation</li></ul>Required Qualifications<ul><li>Previous experience processing payroll independently</li><li>Certified payroll experience required</li><li>Experience with DIR reporting and LCPtracker</li><li>Experience processing weekly payroll preferred</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently with minimal supervision</li></ul>
2026-06-04T00:00:00Z

Sr. Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support across executive coordination, office administration, and business entity oversight in Newport Beach, California. This contract-to-permanent opportunity is ideal for an experienced candidate who can manage competing priorities, communicate with discretion, and keep critical administrative processes running smoothly. The role combines complex scheduling and travel planning with compliance tracking, vendor coordination, and day-to-day operational support for a growing team. Responsibilities: • Organize and manage executive calendars, ensuring internal and external meetings are scheduled efficiently and supported with the necessary materials. • Prepare, review, and distribute clear communications on behalf of leadership with strong attention to tone, accuracy, and detail. • Arrange comprehensive domestic and international travel plans, including bookings, itineraries, and schedule adjustments as needed. • Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current with the appropriate agencies. • Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters. • Maintain accurate and well-structured records for entity documents, administrative files, and other important business information in both digital and physical formats. • Oversee incoming mail, package handling, and check deposit coordination while supporting daily office workflow. • Manage office supplies, vendor partnerships, and facility-related needs to help maintain an organized and productive work environment. • Assist with light human resources and onboarding activities as new team members join the organization.
2026-06-19T00:00:00Z

Human Resources Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client in the nonprofit industry is seeking a detail-oriented and organized Human Resources Assistant to support day-to-day HR operations and help deliver a positive employee experience. This role is ideal for someone who enjoys administrative work, values confidentiality, and is passionate about contributing to a mission-driven organization. Key Responsibilities:<ul><li>Provide administrative support to the human resources team across a range of HR functions</li><li>Assist with onboarding, new employee paperwork, orientation scheduling, and employee file maintenance</li><li>Help maintain accurate HR records and ensure data integrity in HR systems</li><li>Support benefits administration, leave tracking, and other employee-related documentation</li><li>Coordinate interview scheduling and assist with recruitment-related activities</li><li>Respond to employee inquiries regarding HR policies, procedures, and general questions</li><li>Prepare reports, correspondence, and other HR documentation as needed</li><li>Assist with compliance-related recordkeeping and audit preparation</li><li>Support employee engagement initiatives, trainings, and internal communications</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

HR Assistant (Contract)

Fallbrook, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A large agricultural organization in Fallbrook is seeking an HR Assistant to support recruiting, onboarding, employee records management, and HR administrative functions during a seasonal hiring period. This position offers hands-on exposure to multiple areas of Human Resources and is ideal for someone looking to expand their HR experience.The ideal candidate is detail-oriented, approachable, and comfortable handling confidential employee information. ResponsibilitiesHuman Resources Support<ul><li>Assist with onboarding and new hire documentation</li><li>Schedule interviews and coordinate candidate communication</li><li>Maintain employee files and HR records</li><li>Support benefits enrollment and employment verification requests</li><li>Process employee status changes and HRIS updates</li><li>Assist with employee engagement activities and training coordination</li></ul>Recruiting Support<ul><li>Post job openings and track applicant activity</li><li>Coordinate interview scheduling with hiring managers</li><li>Conduct reference checks and onboarding follow-up</li><li>Maintain recruiting documentation and compliance records</li></ul>
2026-06-04T00:00:00Z

HR Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please apply today for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-06-04T00:00:00Z

HR Assistant

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. For immediate consideration apply today! · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-06-04T00:00:00Z