We are looking for an Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. In this role, you will provide essential administrative support, ensuring smooth office operations by managing tasks such as document preparation, record maintenance, and correspondence. This position requires strong organizational skills, effective communication, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Manage office supplies, maintain record-keeping systems, and handle basic bookkeeping tasks.<br>• Create and format invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate records, documents, and reports as needed.<br>• Draft and respond to routine correspondence in a timely and thorough manner.<br>• Conduct research to support office functions and provide accurate information as requested.<br>• Coordinate communication within the office, ensuring timely distribution of faxes and other materials.<br>• Perform photocopying, scanning, and other clerical duties to support daily operations.<br>• Collaborate with team members to ensure efficient workflow and prioritize tasks effectively.
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
<p><strong>International Law Firm seeks Trusts & Probate Paralegal</strong></p><p>Am Law firm in Century City is adding to their team!</p><p><br></p><p><u>Responsibilities</u>: • Serve as the primary agent to high-wealth clients, trustees, and family members • Prepare estate and gift tax returns • Direct dealings with financial institutions to collect estate assets • Handle administration of decedent's assets with the ability to resolve obstacles • Oversee preparation and filing of petitions and ongoing accountings related to guardianship and conservatorship proceedings</p><p><br></p><p><u>In Office</u>: 4 days per week in Century City</p><p><br></p><p><u>Hours</u>: 37.5 hour week with occasional overtime</p><p><br></p><p><u>Perks</u>: We've placed multiple candidates with the team over the years, who are happy and like this group!</p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Commerce, California. This is a Contract position ideal for individuals with strong organizational and communication skills who thrive in a dynamic office environment. The role involves providing exceptional administrative support and ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize office tasks to maintain efficiency and order.</p><p>• Answer and direct incoming calls, providing accurate information to callers.</p><p>• Perform data entry tasks with precision and ensure all records are updated promptly.</p><p>• Support daily administrative functions, including scheduling and correspondence.</p><p>• Act as the first point of contact for visitors, ensuring a warm and attentive welcome.</p><p>• Assist in preparing and filing documents to maintain accurate records.</p><p>• Coordinate with team members to support ongoing projects and deadlines.</p><p>• Monitor and replenish office supplies to facilitate seamless operations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Provide general support to ensure the office runs smoothly.</p>
We are looking for an experienced Administrative Assistant to join our team on a long-term contract basis. Based in Los Angeles, California, this position plays a vital role in ensuring the smooth operation of programs within a non-profit environment. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks while maintaining excellent communication with staff and program participants.<br><br>Responsibilities:<br>• Coordinate and schedule meetings, events, and training sessions to support program activities.<br>• Maintain accurate program data and ensure compliance with tracking and reporting requirements.<br>• Monitor program-related expenses and assist with budget tracking and documentation.<br>• Manage inventory by ordering office and program supplies, ensuring cost-efficiency.<br>• Maintain and update calendars for staff, meetings, and program schedules.<br>• Provide administrative support by drafting correspondence, preparing materials, and keeping records organized.<br>• Assist visitors and staff with inquiries, offering clear and helpful information related to programs.<br>• Work occasional evenings and weekends to support events or program needs.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Los Angeles, California. This role is ideal for someone with excellent critical thinking and writing abilities who thrives in a fast-paced environment and enjoys collaborating with diverse individuals. As a long-term contract position, it offers the opportunity to make a meaningful impact within the non-profit sector while developing and utilizing strong administrative skills.<br><br>Responsibilities:<br>• Provide administrative support by managing schedules, handling correspondence, and maintaining organized records.<br>• Collaborate effectively with a diverse group of individuals, fostering clear communication and mutual respect.<br>• Draft detailed and well-structured reports, summaries, and documentation with attention to clarity and accuracy.<br>• Utilize Microsoft Excel to track data, maintain spreadsheets, and support analytical tasks.<br>• Assess and implement risk mitigation strategies across various tasks and projects.<br>• Handle multiple priorities and deadlines with efficiency and accuracy.<br>• Independently manage assigned responsibilities while maintaining high attention to detail.<br>• Answer inbound calls and assist with receptionist duties as needed.<br>• Perform data entry tasks to ensure accurate and timely information management.<br>• Support day-to-day office operations, ensuring smooth and efficient workflows.
<p>We are looking for a highly organized Administrative Assistant to join our team in Long Beach, California. This contract position focuses on providing comprehensive administrative support and ensuring smooth daily operations within a healthcare and social assistance environment. Ideal candidates will demonstrate strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally, ensuring inquiries and requests are addressed promptly.</p><p>• Perform accurate data entry and maintain organized records for administrative purposes.</p><p>• Coordinate events, including charity and community initiatives, to support organizational goals.</p><p>• Assist with general office duties, such as scheduling, filing, and maintaining supplies.</p><p>Some experience with marketing </p><p>• Serve as the first point of contact for visitors, providing excellent reception and support.</p><p>• Collaborate with team members to execute fundraising and philanthropic activities.</p><p>• Manage calendars and appointments to ensure efficient scheduling.</p><p>• Support the use of software tools, including Raiser's Edge and Blackbaud, for event coordination and data management.</p><p>• Prepare reports and presentations to assist with decision-making processes.</p><p>• Contribute to the planning and execution of community and healthcare-related events.</p>
<p>We are looking for a skilled Executive Assistant to join our team in Hawthorne, California, on a contract to hire basis. In this role, you will provide vital administrative support to our executive leadership, playing a key part in ensuring the smooth operation of organizational activities. Your contributions will help drive our mission to deliver exceptional financial services within the credit union industry. There are nights and weekends that you will need to work along with some light travel. </p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are organized and conflicts are minimized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and distribute accurate reports, presentations, and meeting minutes for executive leadership and board meetings.</p><p>• Maintain confidentiality while handling sensitive records and documentation.</p><p>• Facilitate communication and collaboration between the executive team, board members, and other stakeholders.</p><p>• Organize and oversee executive meetings, ensuring all materials and logistics are prepared in advance.</p><p>• Monitor and prioritize multiple tasks to meet deadlines efficiently.</p><p>• Assist in the planning and execution of special projects and organizational initiatives.</p><p>• Serve as a primary point of contact for internal and external inquiries directed to the executive team.</p><p>• Ensure compliance with organizational policies and standards while supporting the executive team.</p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>
<p>Are you a highly organized professional with a talent for supporting senior leaders and driving efficiency in dynamic environments? Our team is seeking a skilled Executive Assistant to play a pivotal role in facilitating executive communications, managing critical projects, and orchestrating day-to-day operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Procure and orchestrate written communications, ensuring clarity and professionalism.</li><li>Compile data-intensive reports and craft compelling presentations and briefings, primarily using Microsoft Office Suite (or equivalent software).</li><li>Screen phone calls and manage complex calendar schedules for executives.</li><li>Handle expense reports and coordinate travel arrangements (domestic and international).</li><li>Organize meetings and events, both internal and external.</li><li>Manage vendor relationships and oversee logistics for key projects.</li><li>Provide reliable administrative support to executives and staff.</li><li>Potentially train and oversee the performance of other support staff members to maintain high standards of service.</li></ul><p><br></p><p><br></p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
We are looking for a detail-oriented Administrative Assistant to join our team in Hermosa Beach, California. This contract position requires someone who can seamlessly manage administrative tasks while supporting key operations within a municipal government setting. The ideal candidate will have a strong ability to multitask and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Provide administrative support to various departments, ensuring smooth daily operations.<br>• Handle clerking responsibilities, including preparing agendas and maintaining official records.<br>• Serve as a secretary to commissions, coordinating meetings and documenting proceedings.<br>• Manage accounts payable tasks, including invoice processing and record maintenance.<br>• Answer inbound calls in a courteous manner, addressing inquiries and directing calls appropriately.<br>• Perform data entry with precision and efficiency to maintain accurate records.<br>• Manage receptionist duties, including greeting visitors and providing information.<br>• Support municipal government functions and assist with related administrative tasks.<br>• Collaborate with team members to ensure deadlines and project requirements are met.
We are looking for a dedicated and organized Executive Assistant to support senior leadership in a fast-paced, detail-oriented environment. This is a contract to permanent position based onsite in Irvine, California. The ideal candidate is proactive, detail-oriented, and adept at managing multiple priorities while maintaining a high standard of conduct.<br><br>Responsibilities:<br>• Manage and coordinate executive calendars to ensure efficient scheduling of meetings and appointments.<br>• Arrange and oversee complex travel plans, including flights, accommodations, and itineraries.<br>• Prepare and organize materials for executive meetings, ensuring all necessary information is readily available.<br>• Facilitate effective communication through email correspondence and other channels on behalf of the executive team.<br>• Plan and execute company events, ensuring all logistics are handled seamlessly.<br>• Utilize Salesforce to manage tasks, track progress, and support operational needs.<br>• Create visually appealing presentations and documents using Canva.<br>• Leverage Apple applications and Mac OS for efficient daily operations.<br>• Enhance team communication and collaboration by utilizing platforms such as Slack and Click-Up.<br>• Take initiative in improving internal processes and ensuring the executive team’s goals are met efficiently.
We are seeking a skilled Office Assistant to provide administrative support for a one-week contract position in Santa Monica, California. This role involves a variety of tasks, including managing schedules, organizing files, and assisting with financial processes. The ideal candidate will bring strong organizational abilities and attention to detail to ensure smooth operations during this short-term assignment.<br><br>Responsibilities:<br>• Coordinate and maintain calendars, ensuring all meetings and appointments are scheduled accurately.<br>• Handle incoming calls professionally, addressing inquiries and routing them to the appropriate departments.<br>• Organize and update departmental files to ensure easy access to information.<br>• Process invoices, contracts, and payments with accuracy and attention to detail.<br>• Perform data entry tasks to maintain up-to-date records.<br>• Support general office operations by completing clerical duties such as filing and correspondence.<br>• Assist with administrative tasks related to financial systems and software.<br>• Ensure sensitive information is handled with discretion and confidentiality.<br>• Collaborate with team members to address any additional administrative needs.
We are looking for a skilled Executive Assistant to provide dedicated administrative support to senior leadership in a dynamic and fast-paced environment. This contract position is based in Commerce, California, and requires a detail-oriented individual capable of managing schedules, organizing meetings, and coordinating communication across multiple stakeholders. The ideal candidate will demonstrate discretion, exceptional organizational skills, and the ability to handle confidential information with the utmost care.<br><br>Responsibilities:<br>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.<br>• Prepare, proofread, and edit reports, presentations, and correspondence to ensure accuracy and a high standard of work.<br>• Serve as a primary point of contact between executives and internal or external stakeholders, facilitating effective communication.<br>• Organize and maintain electronic and physical filing systems to ensure easy access to important documents.<br>• Coordinate meeting logistics, including preparing agendas, compiling materials, and recording minutes.<br>• Handle sensitive information with confidentiality and integrity.<br>• Support executives with special projects, conducting research and providing detailed summaries as needed.<br>• Utilize tools such as ADP, Concur, and CRM systems to streamline administrative tasks and enhance efficiency.<br>• Assist in planning and executing conference calls and virtual meetings using platforms like Cisco Webex.<br>• Ensure timely communication and follow-up on behalf of executives to maintain smooth operations.
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p><br></p><p>Key Roles and Responsibilities:</p><p>• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</p><p>• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</p><p>• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</p><p>• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</p><p>• Support the office as needed with managing office supplies, vendor relationships, facility maintenance needs and meeting set-up.</p><p><br></p><p>The ideal candidate will have 5+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $85-95k once permanent.</p>
<p>We are looking for an Executive Assistant to join a dynamic investment firm in West Los Angeles. In this role, you will provide comprehensive support to the company founder, handling both detailed and personal tasks with efficiency and discretion. This contract to permanent position is ideal for someone who thrives in a fast-paced environment and possesses strong organizational skills. This position is on-site Monday through Thursday, remote on Fridays. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage and maintain the founder’s calendar, ensuring all appointments and meetings are scheduled accurately.</p><p>• Coordinate and organize meetings, including preparing agendas and ensuring all necessary materials are available.</p><p>• Arrange and oversee complex travel plans, including transportation and accommodations.</p><p>• Handle expense reporting and reconcile financial transactions with high attention to detail.</p><p>• Assist with both personal and detailed errands, adapting to the founder’s diverse needs.</p><p>• Maintain a high level of confidentiality and discretion in all interactions.</p><p>• Communicate effectively with various stakeholders, accommodating different personality types.</p><p>• Provide administrative support such as drafting correspondence and managing email communications.</p><p>• Collaborate with other team members to ensure seamless operations.</p><p>• Address additional executive and personal tasks as required. </p>
<p>A small residential property management company in West LA is seeking an Office Assistant to join their team on a temporary basis for 2-3 months. As the Office Assistant, you will provide a high-level of customer service over phone and email.</p><p><br></p><p>Key Responsibilities:</p><p>• Serve as the main receptionist: answer and redirect busy incoming calls from tenants and property owners alongside a second phone operator</p><p>• Open, sort, and distribute mail</p><p>• Answer and redirect emails as needed</p><p>• Renaming, filing, and maintaining documents</p><p>• Make copies of leases and other documents</p><p>• Copy keys for tenants and property managers</p><p>• General support with any other office tasks needed by the Office Manager or staff</p><p>• Light computer work such as word processing and data entry in MS Word and Excel</p><p><br></p><p>The ideal candidate will have 1-2 years of administrative experience. This is a fully onsite role. Hours are Monday – Thursday from 9-4PM and Friday from 9-12PM. Pay is $22/hr. Bilingual Spanish is a plus!</p>
