We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Rancho Cordova, California. In this role, you will provide essential administrative support across multiple departments, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a collaborative environment and is eager to learn and master new technologies to enhance productivity.<br><br>Responsibilities:<br>• Support membership staff with onboarding processes, dues renewal management, and maintaining accurate member records within the database.<br>• Assist in administrative tasks related to continuing education programs, ensuring timely coordination and support.<br>• Execute assigned responsibilities for the annual tax seminar, including preparation and logistical support.<br>• Process accounts payable and incoming payments under the guidance of the Senior Accountant, and provide additional financial support as needed.<br>• Prepare and distribute administrative reports and communications under the supervision of the Executive Vice President, ensuring accurate dissemination of information to volunteers statewide.<br>• Manage incoming mail, process product orders from the website, and ensure timely fulfillment.<br>• Collaborate with the Executive Vice President to oversee all aspects of office management and staff coordination.<br>• Utilize various technology tools such as Microsoft Office, Adobe Acrobat, and cloud-based platforms to streamline administrative workflows and maintain consistent formatting.<br>• Maintain effective communication and coordination with team members as part of a remote work environment.<br>• Ensure adherence to organizational standards of courtesy, respect, and patience in all interactions.
We are looking for a highly organized and proactive Executive Assistant to join our team in Santa Monica, California. This long-term contract position requires on-site support for a team of executives, ensuring smooth day-to-day operations. The ideal candidate will bring extensive experience in administrative support, with a strong ability to manage complex schedules, coordinate travel, and handle expense reporting.<br><br>Responsibilities:<br>• Manage multiple executives’ calendars, ensuring efficient scheduling and timely adjustments as needed.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and itinerary planning.<br>• Prepare and submit expense reports using Concur, ensuring accuracy and adherence to company policies.<br>• Organize and support executive meetings, including preparing materials, managing agendas, and recording minutes.<br>• Collaborate with another Executive Assistant to provide shared coverage for a team of 10 executives.<br>• Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism in all communications.<br>• Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Assist with special projects and other administrative tasks as assigned.
<p>We are looking for a dedicated Office Assistant to support our team during a transitional period. This is a Contract position based in San Francisco, California, offering an excellent opportunity to contribute to the smooth setup of our new office space. The role requires strong organizational skills and the ability to handle administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Assist with packing and organizing items for relocation to the new office.</p><p>• Ensure all materials and equipment are safely transported and accounted for during the move.</p><p>• Unpack boxes and organize items in the new office space.</p><p>• Help set up workstations, office furniture, and supplies in the new location.</p><p>• Perform receptionist duties, including greeting visitors and answering inbound calls.</p><p>• Scan and file business documents to maintain organized records.</p><p>• Handle clerical tasks such as data entry, scheduling, and email correspondence.</p><p>• Coordinate with vendors or service providers as needed during the office setup process.</p><p>• Maintain a clean and orderly workspace throughout the transition.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Kaylen Dalmacio at Kaylen.Dalmacio - at - roberthalf - .com with your word resume and reference job ID#*00410-0013311201*</p>
We are looking for an experienced Executive Assistant to join our team in Pasadena, California. In this Contract-to-permanent position, you will play a key role in providing administrative and operational support across various functions, ensuring the smooth management of office activities and construction-related projects. The ideal candidate will bring a proactive approach, strong organizational skills, and a commitment to excellence.<br><br>Responsibilities:<br>• Provide administrative support for construction projects, including organizing subcontractor bids, tracking progress, and preparing contracts for review and execution.<br>• Reconcile invoices against executed contracts and ensure accuracy in documentation.<br>• Assist the Project Manager or Director with project-related tasks such as managing utilities, permits, and reviewing plans and drawings.<br>• Oversee daily office management duties, including mail distribution, preparation of outgoing packages, and maintaining supplies and IT equipment.<br>• Coordinate the setup of conference rooms for meetings and ensure a welcoming environment for guests and visitors.<br>• Manage calendars, schedule executive meetings, and coordinate travel arrangements, including booking and organizing itineraries.<br>• Offer general administrative assistance to ensure the office operates smoothly and efficiently.<br>• Support bookkeeping functions and maintain accurate records as needed.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This contract position is based in New York, New York, and offers an exciting opportunity to work in a fast-paced, meticulous environment. The ideal candidate will excel at managing executive calendars, coordinating travel logistics, and ensuring smooth communication across teams.<br><br>Responsibilities:<br>• Manage complex executive calendars, ensuring appointments, meetings, and deadlines are effectively organized.<br>• Arrange and oversee domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Coordinate detailed itineraries and travel schedules to support seamless executive travel.<br>• Prepare and organize materials for executive meetings, including agendas, presentations, and reports.<br>• Act as the primary point of contact for internal and external communications on behalf of the executive.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor and prioritize incoming requests to ensure timely responses and efficient workflow.<br>• Collaborate with various departments to ensure alignment and support for executive initiatives.
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.<br><br>Responsibilities:<br>• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.<br>• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.<br>• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.<br>• Handle booking travel arrangements with attention to detail and cost efficiency.<br>• Serve as the primary point of contact for the executive, managing communications and correspondence.<br>• Maintain confidentiality while handling sensitive information related to business operations.<br>• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.<br>• Support day-to-day administrative needs, including document preparation and record keeping.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role involves supporting construction projects with administrative tasks to ensure smooth operations and compliance with regulations. Based in Oakdale, California, this position offers the opportunity to contribute to a dynamic and fast-paced industry.<br><br>Responsibilities:<br>• Prepare, organize, and maintain critical documents such as contracts, blueprints, permits, and invoices.<br>• Track project timelines, maintain schedules, and provide updates to managers and stakeholders on progress and deadlines.<br>• Ensure all permits, licenses, and construction-related documentation meet compliance standards at local, state, and federal levels.<br>• Keep accurate records of budgets, contracts, change orders, and project reports.<br>• Manage office supplies, coordinate calendars, arrange travel, and provide general administrative support.<br>• Answer inbound calls and handle inquiries professionally and efficiently.<br>• Assist with data entry tasks to maintain accurate and up-to-date information.<br>• Perform receptionist duties, including greeting visitors and coordinating communication.<br>• Support team members with additional administrative tasks as needed.
We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. <br><br>Responsibilities<br><br>• Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team.<br>• Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity.<br>• Handle confidential and non-routine information with utmost discretion.<br>• Coordinate company events, working either independently or as part of a team on special or ongoing projects.<br>• Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations.<br>• Ensure general office services and equipment are in order, providing assistance with related issues as needed.<br>• Sort and distribute incoming mail and arrange for outgoing shipments.<br>• Run general office errands as required.<br>• Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites.<br>• Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts.<br>• Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.
We are looking for an experienced Executive Assistant to join our team in Westminster, Colorado. In this Contract-to-permanent position, you will play a pivotal role in supporting executive leadership by managing schedules, coordinating travel, and ensuring seamless operations for key meetings. This is an excellent opportunity for a highly organized and proactive individual with strong attention to detail.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Coordinate all aspects of travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for executive meetings, including drafting agendas and compiling necessary materials.<br>• Serve as the primary point of contact for scheduling and administrative support.<br>• Handle correspondence and communication on behalf of executives with professionalism and confidentiality.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Assist in planning and organizing events or special projects as needed.<br>• Maintain accurate records and documentation related to executive activities.<br>• Proactively identify opportunities to streamline processes and enhance productivity.
We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to senior executives. This position is based in Detroit, Michigan, and requires someone skilled at managing schedules, coordinating travel, and ensuring smooth day-to-day operations for leadership. The ideal candidate will excel in maintaining confidentiality and handling strategic tasks with precision.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling and organizing meetings to ensure optimal time management.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and edit documents, presentations, and reports using tools such as Adobe Acrobat.<br>• Facilitate executive meetings by preparing agendas, taking notes, and tracking action items.<br>• Handle sensitive and confidential information with discretion and professionalism.<br>• Act as the primary point of contact for executives, addressing inquiries and ensuring seamless communication.<br>• Organize and prioritize tasks to support executives in achieving their goals efficiently.<br>• Monitor deadlines and follow up on pending tasks to ensure timely completion.<br>• Collaborate with other teams and departments to gather information and provide executive-level support.
We are looking for a meticulous Administrative Assistant/Executive Assistant to provide comprehensive support to executive-level staff and office operations. This role involves managing communication, organizing information, and performing essential clerical tasks to ensure seamless day-to-day functionality. As a long-term contract position located in Eagan, Minnesota, this opportunity is ideal for candidates who excel in multitasking and thrive in dynamic environments.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and appointments for executive staff.<br>• Prepare, edit, and distribute correspondence, reports, and presentations using Microsoft Word, Excel, and PowerPoint.<br>• Conduct research and compile data to support decision-making and project planning.<br>• Handle sensitive information with confidentiality and maintain organized records.<br>• Respond to inquiries and information requests in an efficient and timely manner.<br>• Manage office supplies and equipment, ensuring smooth daily operations.<br>• Perform clerical duties such as photocopying, scanning, and distributing faxes.<br>• Assist with financial tasks including basic bookkeeping, preparing invoices, and tracking expenses.<br>• Act as a liaison between executives and other staff, facilitating effective communication.<br>• Maintain accurate and up-to-date records for correspondence and office management.
We are looking for a talented and experienced Administrative Assistant to provide high-level support to two Vice Presidents in a dynamic and fast-paced environment. This Contract-to-permanent position offers an excellent opportunity for a detail-oriented individual to showcase exceptional organizational skills and adaptability, while managing diverse priorities and contributing to key projects. The ideal candidate will thrive in a role that requires both proactive problem-solving and the ability to handle tasks with precision and professionalism.<br><br>Responsibilities:<br>• Coordinate and manage the schedules of two Vice Presidents, ensuring smooth calendar management and efficient planning of meetings and events.<br>• Oversee administrative support for complex projects, including tasks related to school accreditation processes, ensuring deadlines and deliverables are met.<br>• Provide advanced administrative assistance by organizing and prioritizing tasks to support the goals of senior leadership.<br>• Utilize Salesforce for data entry, tracking, and reporting as needed, while maintaining accuracy and attention to detail.<br>• Facilitate communication and collaboration between the VPs and other departments, adapting to their distinct work styles.<br>• Handle inbound calls, respond to inquiries, and manage receptionist duties with professionalism and efficiency.<br>• Perform data entry and maintain accurate records to support administrative operations.<br>• Ensure the preparation and delivery of high-quality documents, presentations, and reports using Microsoft Office Suite.<br>• Identify opportunities for process improvement and implement solutions to enhance organizational effectiveness.
We are looking for an experienced Contracts Specialist to join our team in Houston, Texas. In this long-term contract position, you will play a pivotal role in managing and negotiating construction-related agreements, ensuring compliance and mitigating risks. This opportunity is ideal for someone with a strong background in contract management and excellent communication skills.<br><br>Responsibilities:<br>• Review, draft, and negotiate various contracts, including master service agreements, subcontracts, purchase orders, and vendor agreements.<br>• Ensure all contract terms align with company policies, industry standards, and risk tolerance.<br>• Collaborate with internal teams such as project management, procurement, legal, and operations to address contractual needs.<br>• Identify potential risks in agreements and propose actionable solutions to minimize exposure.<br>• Manage the contract lifecycle, including tracking status, obligations, and renewals.<br>• Maintain compliance with applicable laws, regulations, and internal policies.<br>• Serve as a liaison between internal stakeholders and external parties to support business objectives.<br>• Provide guidance on contract-related matters to ensure smooth execution of agreements.
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.<br><br>Responsibilities:<br>• Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.<br>• Arrange and oversee travel logistics, meetings, and social engagements for the executive.<br>• Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.<br>• Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.<br>• Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.<br>• Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.<br>• Execute errands, purchases, and personal logistics to support the executive's needs.<br>• Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.<br>• Manage office supplies procurement, employee appreciation gifts, and vendor relationships.<br>• Maintain a welcoming and organized office environment while partnering on special projects and initiatives.
We are looking for a highly skilled and proactive Senior Executive Assistant to join our team in Carmel, California. This is a contract position offering an exciting opportunity to support C-level executives in a dynamic and fast-paced environment. If you thrive in a role requiring adaptability, exceptional organizational skills, and the ability to anticipate needs, we encourage you to apply.<br><br>Responsibilities:<br>• Manage complex calendars for C-level executives, ensuring seamless scheduling of meetings and appointments.<br>• Coordinate detailed travel plans, including booking flights, accommodations, and transportation for both business and personal purposes.<br>• Organize executive meetings and prepare agendas, materials, and follow-up actions.<br>• Provide personal assistance by handling tasks such as planning vacations, arranging cruises, and other travel-related activities.<br>• Act as a liaison between executives and internal teams, ensuring effective communication and workflow.<br>• Assist in building operational processes and supporting the growth of the company during its startup phase.<br>• Handle confidential information with discretion and professionalism.<br>• Anticipate executive needs and proactively address issues to ensure smooth operations.<br>• Collaborate with small, dynamic teams to contribute to the development of company initiatives.<br>• Oversee special projects and deadlines, ensuring timely completion.
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced financial services environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.<br>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.<br>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.<br>• Oversee travel arrangements and expense reporting using systems like Concur.<br>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.<br>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.<br>• Provide administrative support for special projects and events as needed.<br>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.<br>• Uphold confidentiality and attention to detail in handling sensitive information.<br>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This role requires excellent organizational skills and the ability to manage multiple tasks efficiently while maintaining a high standard of work. You will play a vital role in supporting daily office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls on a multi-line switchboard, ensuring prompt and courteous responses.</p><p>• Perform receptionist duties, including greeting visitors and directing them to the appropriate contacts.</p><p>• Respond to inquiries from clients and team members in a timely and attentive manner.</p><p>• Maintain office supplies and ensure workspaces are organized and well-stocked.</p><p>• Assist in scheduling meetings and coordinating logistics for team activities.</p><p>• Support administrative tasks such as data entry and document management.</p><p>• Handle correspondence and distribute mail efficiently.</p><p>• Ensure compliance with office protocols and procedures.</p><p>• Facilitate communication between departments using tools such as Slack.</p><p>• Provide assistance with visitor badging and general office security protocols.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at Georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#*00410-0013300535*</p>
We are looking for an Office Assistant to join our team in Huntington Beach, California. In this role, you will provide crucial administrative support to ensure smooth operations within the healthcare industry. This is a long-term contract position, offering an opportunity to contribute to a dynamic and growing organization.<br><br>Responsibilities:<br>• Respond to inquiries from both internal and external stakeholders, addressing questions or concerns related to enrollment processes.<br>• Manage and maintain accurate records in the eligibility transactional system, ensuring data integrity.<br>• Process enrollment applications and dis-enrollments in compliance with company policies.<br>• Verify enrollment status with clients and resolve system rejections through thorough research.<br>• Collaborate with team members to address exceptions and take necessary actions to ensure proper member enrollment.<br>• Conduct daily and monthly reconciliation of enrollment files to maintain accurate records.<br>• Enter and retrieve data using standardized keyboard functions, ensuring alignment with sourced documentation.<br>• Handle clerical tasks such as scanning documents, answering inbound calls, and providing receptionist support.<br>• Assist with annual enrollment activities and maintain member eligibility change data.<br>• Perform other administrative duties as assigned to support operational efficiency.
We are looking for a dynamic and detail-oriented Executive Assistant to join our team in Neptune, New Jersey. As a key support to senior leadership, this role involves managing administrative tasks with precision, acting as a liaison to the Board of Trustees, and contributing to organizational efficiency. This is a Contract-to-permanent position within the non-profit sector, offering the opportunity to make a meaningful impact while working closely with the President and Vice President of Finance and Administration.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, including scheduling appointments, arranging travel, and preparing briefing materials for meetings.<br>• Serve as the primary liaison to the Board of Trustees, overseeing portal management, meeting logistics, documentation tracking, and expense processing.<br>• Prepare meeting agendas, create PowerPoint presentations, take minutes, and follow up on action items to ensure seamless execution.<br>• Organize offsite events such as staff training sessions, appreciation activities, and fundraising functions in collaboration with senior leadership.<br>• Handle travel arrangements for leadership conferences and events, and manage monthly reconciliation of corporate credit card and travel expenses.<br>• Provide administrative support for HR functions, including recruitment, onboarding, and offboarding processes.<br>• Assist in coordinating monthly Town Hall presentations and maintaining organized digital files to streamline office operations.<br>• Conduct research assignments, manage special projects, and ensure timely completion of tasks as directed by senior leadership.<br>• Support IT and administrative transitions, including integrating legacy systems into modern platforms like Microsoft Teams.<br>• Facilitate communication across departments to ensure smooth day-to-day operations.
<p>We are looking for an organized and detail-oriented Administrative Assistant for a contract part-time role in Rye, New York. This position offers an opportunity to contribute to key administrative tasks while collaborating in a dynamic and supportive environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry tasks to maintain and update records efficiently.</p><p>• Handle incoming and outgoing mail, including bulk mailings, in a timely manner.</p><p>• Provide general clerical support, including filing, scanning, and document organization.</p><p>• Respond to inquiries through inbound calls and emails with professionalism.</p><p>• Assist with maintaining office supplies and organizing resources.</p><p>• Collaborate with colleagues to ensure smooth day-to-day operations.</p><p>• Utilize Microsoft Excel for data management and reporting purposes.</p><p>• Uphold confidentiality and accuracy in handling sensitive information.</p>
We are looking for a highly organized and proactive Executive Assistant to support our leadership team in Columbus, Ohio. In this role, you will play a critical part in ensuring smooth day-to-day operations by managing schedules, preparing materials, and coordinating communications. This position offers flexible weekday hours and an opportunity to make a meaningful impact within the organization.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.<br>• Coordinate and arrange domestic and international travel plans, including accommodation and transportation.<br>• Prepare detailed materials and agendas for executive meetings and presentations.<br>• Handle incoming and outgoing communications, including emails, calls, and correspondence, with professionalism.<br>• Process and organize critical business documents, ensuring accuracy and timely completion.<br>• Generate ad-hoc reports and summaries to support decision-making processes.<br>• Oversee office supply inventory and place orders as needed to maintain operational efficiency.<br>• Act as a liaison between the leadership team and other departments, ensuring seamless collaboration.<br>• Address administrative tasks promptly to support the smooth functioning of daily operations.
We are looking for a highly organized and proactive Executive Assistant to support senior leaders in the hospitality industry. In this long-term contract role, you will play a key part in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, and handling administrative tasks with precision. Based in Pasadena, California, this position offers an exciting opportunity to contribute to the success of a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring all appointments, meetings, and events are scheduled efficiently.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur, ensuring accuracy and timely submission.<br>• Organize and facilitate meetings across multiple time zones, ensuring all logistical details are covered.<br>• Create and refine presentations and other materials for executive-level meetings.<br>• Handle vendor invoices and office supply orders, maintaining accurate records and ensuring timely processing.<br>• Assist in planning and coordinating events, ensuring all aspects run smoothly.<br>• Serve as a liaison between the executive team and internal stakeholders, fostering strong relationships.<br>• Maintain confidentiality when handling sensitive information, demonstrating professionalism at all times.<br>• Adapt quickly to shifting priorities and provide support during urgent situations.
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The role is based in New York, New York, and involves managing critical administrative tasks to ensure seamless daily operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.<br>• Prepare, edit, and format documents, presentations, and reports with a high degree of accuracy and professionalism.<br>• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and issue resolution.<br>• Organize and manage logistics for executive meetings, including preparing agendas and taking detailed meeting notes.<br>• Maintain and update confidential files and records, ensuring data integrity and accessibility.<br>• Proactively anticipate the needs of executives and take initiative to resolve challenges before they arise.<br>• Assist in the planning and execution of special projects, ensuring deadlines and objectives are met.<br>• Handle sensitive and confidential information with discretion and professionalism.
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership within the financial services industry. This role requires a proactive approach to managing schedules, coordinating travel, and ensuring executive meetings run smoothly. This is a contract position based in Minneapolis, Minnesota.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars to ensure efficient scheduling and prioritization.<br>• Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation.<br>• Prepare expense reports using Concur and ensure timely submission and approval.<br>• Organize and oversee logistics for executive meetings, including agenda preparation and documentation.<br>• Act as a liaison between executives and internal teams, facilitating clear communication and task follow-ups.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and track deadlines to ensure timely completion of executive tasks and projects.<br>• Coordinate with external vendors and stakeholders as needed for meeting or travel-related requirements.<br>• Assist in preparing presentations, reports, and other executive-level materials.
