We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership within the financial services industry. This role requires a proactive approach to managing schedules, coordinating travel, and ensuring executive meetings run smoothly. This is a contract position based in Minneapolis, Minnesota. Responsibilities: • Manage and maintain complex executive calendars to ensure efficient scheduling and prioritization. • Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation. • Prepare expense reports using Concur and ensure timely submission and approval. • Organize and oversee logistics for executive meetings, including agenda preparation and documentation. • Act as a liaison between executives and internal teams, facilitating clear communication and task follow-ups. • Handle confidential information with discretion and maintain professionalism in all interactions. • Monitor and track deadlines to ensure timely completion of executive tasks and projects. • Coordinate with external vendors and stakeholders as needed for meeting or travel-related requirements. • Assist in preparing presentations, reports, and other executive-level materials.

• Minimum of 5 years of experience as an Executive Assistant or in a similar role. • Proven expertise in calendar management and scheduling for senior executives. • Proficiency in coordinating and booking travel arrangements, including international travel. • Familiarity with using Concur for expense reporting and travel coordination. • Strong organizational skills and ability to multitask in a fast-paced environment. • Excellent communication and interpersonal skills for interacting with diverse stakeholders. • High level of discretion and ability to handle sensitive information. • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Minneapolis, MN
onsite
Temporary
26.60 - 30.80 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership within the financial services industry. This role requires a proactive approach to managing schedules, coordinating travel, and ensuring executive meetings run smoothly. This is a contract position based in Minneapolis, Minnesota. Responsibilities: • Manage and maintain complex executive calendars to ensure efficient scheduling and prioritization. • Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation. • Prepare expense reports using Concur and ensure timely submission and approval. • Organize and oversee logistics for executive meetings, including agenda preparation and documentation. • Act as a liaison between executives and internal teams, facilitating clear communication and task follow-ups. • Handle confidential information with discretion and maintain professionalism in all interactions. • Monitor and track deadlines to ensure timely completion of executive tasks and projects. • Coordinate with external vendors and stakeholders as needed for meeting or travel-related requirements. • Assist in preparing presentations, reports, and other executive-level materials.
2025-09-25T20:48:45Z