We are looking for a proactive Administrative Coordinator to join our team in Edina, Minnesota. This long-term contract position requires a detail-oriented individual who excels in vendor management, research, and leveraging technology to streamline processes. The ideal candidate will bring initiative and innovative problem-solving skills to support various administrative and operational tasks. Responsibilities: • Conduct thorough research to identify and evaluate vendors for services such as electrical, plumbing, HVAC, landscaping, and more. • Utilize tools like Google Maps and AI-driven platforms to locate and assess vendors in specific geographical areas. • Maintain an organized vendor tracker, ensuring all relevant details are up-to-date and accurate. • Support vendor contract management by renewing agreements annually and addressing any updates or changes. • Collaborate with team members to develop scripts and workflows that enhance efficiency. • Use technology tools, including ChatGPT and Microsoft Copilot, to optimize administrative processes. • Coordinate logistics and scheduling to ensure smooth operations across various service lines. • Manage inbound calls and provide excellent customer service to internal and external stakeholders. • Oversee calendar management and scheduling tasks to support organizational needs. • Think creatively to solve challenges related to vendor sourcing in unconventional locations.

• Proven experience in administrative support roles with strong organizational skills. • Ability to research and analyze vendor options using tools like Google Maps and online resources. • Familiarity with AI-driven technologies such as ChatGPT and Microsoft Copilot. • Strong problem-solving skills and the ability to think outside the box. • Excellent communication skills to manage calls, emails, and vendor relationships effectively. • Proficiency in calendar management and scheduling tasks. • Technical aptitude and comfort using various software tools to streamline workflows. • Experience in facilities coordination or logistics is a plus.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Edina, MN
remote
Temporary
20.00 - 24.00 USD / Hourly
We are looking for a proactive Administrative Coordinator to join our team in Edina, Minnesota. This long-term contract position requires a detail-oriented individual who excels in vendor management, research, and leveraging technology to streamline processes. The ideal candidate will bring initiative and innovative problem-solving skills to support various administrative and operational tasks. Responsibilities: • Conduct thorough research to identify and evaluate vendors for services such as electrical, plumbing, HVAC, landscaping, and more. • Utilize tools like Google Maps and AI-driven platforms to locate and assess vendors in specific geographical areas. • Maintain an organized vendor tracker, ensuring all relevant details are up-to-date and accurate. • Support vendor contract management by renewing agreements annually and addressing any updates or changes. • Collaborate with team members to develop scripts and workflows that enhance efficiency. • Use technology tools, including ChatGPT and Microsoft Copilot, to optimize administrative processes. • Coordinate logistics and scheduling to ensure smooth operations across various service lines. • Manage inbound calls and provide excellent customer service to internal and external stakeholders. • Oversee calendar management and scheduling tasks to support organizational needs. • Think creatively to solve challenges related to vendor sourcing in unconventional locations.
2025-09-15T21:08:46Z