<p>We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic non-profit setting. This contract position is based in Saint Paul, Minnesota, and offers an excellent opportunity to manage critical administrative functions and contribute to the smooth operation of executive-level activities. The ideal candidate will have extensive experience in executive support and a proven ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled accurately.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is ready.</p><p>• Serve as the primary point of contact for scheduling and communication with stakeholders.</p><p>• Monitor and prioritize email correspondence, responding promptly to urgent matters.</p><p>• Assist with the preparation and editing of reports, presentations, and other documents.</p><p>• Maintain confidentiality and discretion when handling sensitive information.</p><p>• Collaborate with other departments to ensure seamless communication and workflow.</p><p>• Track and follow up on deadlines and deliverables to keep projects on schedule.</p><p>• Provide general administrative support, including expense reporting and record management.</p>
<p>We are looking for a dedicated and resourceful Executive Assistant to join our team in Roseville, Minnesota. This is a long-term contract position designed for a proactive individual who thrives in a dynamic environment and enjoys providing exceptional support to two executives. The ideal candidate will excel at managing daily operations, maintaining organization, and fostering positive relationships with clients and colleagues.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to executives, including calendar management and scheduling.</p><p>• Handle client communications and oversee the intake process for new and repeat clients, ensuring applications are accurate and complete.</p><p>• Organize and maintain documentation, ensuring files are well-structured and easily accessible.</p><p>• Facilitate daily team debriefs and manage task lists to ensure smooth operations.</p><p>• Answer incoming calls professionally, managing inquiries and directing them as needed.</p><p>• Coordinate travel arrangements and book accommodations for executives.</p><p>• Assist in creating and polishing presentations using tools like Canva, as needed.</p><p>• Proactively contribute ideas to improve workflows and develop systems for increased efficiency.</p><p>• Support the team in various tasks, including general office duties and occasional errands.</p><p>• Foster a positive and fun workplace culture, encouraging collaboration and high performance.</p>
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p>We’re seeking a bilingual (Spanish/English) Executive Assistant to provide comprehensive support to senior leaders within the mortgage and property management divisions. The ideal candidate is highly organized, proactive, and brings an entrepreneurial mindset to their work—able to anticipate needs, drive efficiency, and contribute to business growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support including calendar management, meeting coordination, and travel arrangements.</li><li>Draft, proofread, and manage confidential correspondence, reports, and presentations.</li><li>Assist with property and mortgage project tracking, documentation, and reporting.</li><li>Serve as a key liaison between executives, internal teams, and external partners—communicating clearly in both Spanish and English.</li><li>Prepare and maintain contracts, agreements, and financial or operational documents.</li><li>Support strategic initiatives, identify process improvements, and take ownership of special projects.</li><li>Help manage day-to-day business operations with a focus on organization, accuracy, and follow-through.</li></ul><p><br></p>
<p>We are looking for a highly organized and proactive Executive Assistant to join our team in Shakopee, Minnesota. This role is pivotal in supporting executive-level management by coordinating schedules, managing travel logistics, and handling confidential administrative tasks. If you excel in a fast-paced environment and have exceptional attention to detail, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize executive calendars, scheduling meetings, conferences, presentations, and other appointments.</p><p>• Coordinate comprehensive travel arrangements, including itineraries and bookings, ensuring seamless travel experiences.</p><p>• Maintain filing systems and records for efficient document retrieval while overseeing office supplies and handling mail.</p><p>• Prepare complex correspondence, reports, and presentations, ensuring accuracy and professionalism.</p><p>• Support various projects and administrative programs, contributing to their successful execution.</p><p>• Handle sensitive and confidential information with discretion and professionalism.</p><p>• Foster strong relationships with stakeholders to align with management objectives and promote collaboration.</p><p>• Perform additional duties as assigned by management to meet organizational needs.</p>
<p>Are you highly organized, detail-oriented, and passionate about supporting a smooth-running office? Our team is seeking an Administrative Assistant who excels at multitasking, communication, and providing exceptional internal and external service.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Assist with correspondence by handling high volumes of phone, email, and face-to-face interactions.</li><li>Prepare documents, reports, and presentations for internal and client use.</li><li>Maintain organized records and files, both digital and physical.</li><li>Support office initiatives and collaborate with other departments as needed.</li></ul>
<p>Robert Half is partnering with a Well-Known Client and sourcing for a contract-to-hire Legal Administrative Assistant. You will play a pivotal role in supporting the transactional legal process. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support for transactional legal matters, ensuring accuracy and efficiency.</p><p>• Assist in drafting, reviewing, and organizing agreements and related documents.</p><p>• Manage the filing process, ensuring all records are properly maintained and easily accessible.</p><p>• Coordinate the collection and confirmation of signatures for legal documents.</p><p>• Open and maintain files for transactional matters, ensuring all relevant information is documented.</p><p>• Locate and retrieve documents as needed to support legal operations.</p><p>• Perform general administrative tasks, such as scheduling, correspondence, and data entry.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Collaborate with legal team members to streamline processes and ensure compliance.</p><p>• Support corporate transactions by providing timely and organized assistance.</p>
<p>We are looking for a highly organized Administrative Assistant to join our client. In this contract role, you will play a key part in supporting scheduling operations, managing data systems, and collaborating with multiple departments. If you are detail-oriented and excel at working with scheduling systems, this is an excellent opportunity to contribute to a dynamic environment. Responsibilities:</p><ul><li>Manage room scheduling, ensuring accuracy within their system and related platforms.</li><li>Collaborate with other department to coordinate and make adjustments for rooming and scheduling requirements.</li><li>Build sections and handle modifications directly within the system.</li><li>Respond to inquiries regarding room capacities and instructional aspects related to scheduling.</li><li>Create term schedules, ensuring alignment with needs and standards.</li><li>Support registration and maintenance tasks within their system.</li><li>Process various changes and updates in their system as required.</li><li>Maintain information accurately, ensuring smooth functionality within the system.</li><li>Manage scheduling, focusing on modifications rather than building schedules from scratch.</li></ul>
<p>We are looking for a Legal Administrative Assistant with 2 years of law firm experience to join a well-respected law firm in downtown Minneapolis, Minnesota. This role involves supporting litigation attorneys by managing legal documents, court filings, and schedules while ensuring seamless administrative operations. If you thrive in a fast-paced environment and possess strong communication, organizational, and technical skills, this position will offer you a dynamic and rewarding experience. Litigation experience preferred, but other law firm experience is strongly considered.</p><p><br></p><p>This is a 100% in office position in downtown Minneapolis, Minnesota.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and edit legal documents, agreements, and correspondence, including document comparisons, conversions, and manipulation of PDF files.</p><p>• File litigation pleadings and other legal documents electronically with state, federal, and appellate courts nationwide.</p><p>• Manage docketing requirements, including court scheduling orders, briefing schedules, and other mandated litigation timelines.</p><p>• Organize and maintain electronic client files, including pleadings indices, original documents, and other legal materials.</p><p>• Review attorney and paralegal time entries, finalize billing details, and coordinate client invoicing.</p><p>• Provide administrative support such as managing calendars, scheduling meetings, conferences, and depositions, and handling routine correspondence.</p><p>• Deliver high-quality client service by responding promptly to inquiries and ensuring attentive interactions with attorneys and colleagues.</p><p>• Adapt to changing priorities and work effectively under pressure to meet deadlines in a fast-paced legal environment.</p><p>• Collaborate with team members while maintaining a dependable and detail-oriented demeanor.</p><p>• Assist with trial preparation and ensure all necessary materials are organized and readily accessible.</p>
<p>Are you a collaborative professional with a passion for customer service and organizational excellence? Our team is seeking a Customer Service / Project Assistant who thrives in a fast-paced environment and excels in client interactions across phone, email, and face-to-face meetings.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary contact for clients and team members through heavy call volume, email correspondence, and in-person consultations.</li><li>Respond promptly to inquiries, resolve issues, and uphold our commitment to outstanding customer service.</li><li>Support project managers by scheduling meetings, tracking deliverables, and assisting with documentation.</li><li>Manage multiple tasks simultaneously while maintaining quality and attention to detail.</li><li>Collaborate closely with internal departments to ensure seamless customer experiences and cross-functional support.</li></ul>
<p>Robert Half is seeking a Legal Assistant to join a dynamic litigation team in Minneapolis, Minnesota. In this role, you will provide critical administrative support to attorneys and play an integral part in managing legal documentation and processes. This is a Contract-to-long-term position, offering an excellent opportunity to grow in a stimulating and collaborative work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys in managing litigation cases from inception to resolution, including drafting correspondence, pleadings, and motions.</li><li>Prepare and format legal documents with high accuracy, ensuring compliance with court rules and regulations.</li><li>Coordinate and perform e-filing in state and federal court systems, maintaining familiarity with respective filing procedures and platforms.</li><li>Maintain and organize case files, both physical and electronic, ensuring easy access and confidentiality.</li><li>Conduct legal research and prepare summaries to support case strategy as needed.</li><li>Schedule and coordinate hearings, depositions, client meetings, and calendar deadlines.</li><li>Communicate professionally with clients, court personnel, opposing counsel, and third parties.</li><li>Manage attorney billing and timekeeping records, ensuring timely and accurate documentation.</li><li>Maintain detailed knowledge of corporate laws, real estate regulations, and civil rights legislation relevant to cases.</li></ul><p><br></p>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p><strong>Overview:</strong></p><p>We’re seeking a bilingual (Spanish/English) Office Assistant to provide high-level administrative support to a team of executives in the mortgage and property management space. This is a great opportunity for someone with strong organizational skills, business savvy, and an entrepreneurial mindset who thrives in a fast-paced, professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct administrative support to company executives, including scheduling, correspondence, and document preparation.</li><li>Assist with mortgage and property management documentation, data entry, and client communications.</li><li>Manage and maintain files, contracts, and property records with attention to detail and confidentiality.</li><li>Prepare reports, track project progress, and assist with meeting coordination.</li><li>Serve as a bilingual point of contact for internal and external partners, handling inquiries in both English and Spanish.</li><li>Support marketing, client outreach, and small business initiatives as assigned.</li><li>Contribute ideas and improvements that align with company growth and efficiency goals.</li></ul><p><br></p>
<p>Robert Half's Legal Practice is looking for a skilled Legal Assistant to join a high performing Corporate Practice at a top law firm in Edina, Minnesota. In this role, you will provide comprehensive administrative and legal support to Corporate Attorneys and Corporate deals. The ideal candidate will have a strong background in corporate law, exceptional organizational skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare legal documents and correspondence with accuracy and attention to detail.</p><p>• Organize and maintain multiple calendars and schedules to ensure efficient time management.</p><p>• Coordinate and prepare materials required for legal team meetings and client interactions.</p><p>• Review, sort, and distribute both electronic and physical mail to appropriate recipients.</p><p>• Manage and maintain legal files, both in hard copy and within the firm’s document management system.</p><p>• Perform general administrative tasks, including copying, scanning, and processing timesheets and expense reports.</p><p>• Assist with entity formation tasks and related legal documentation as needed.</p>
<p>A leading Am Law firm is seeking a <strong>Legal Assistant</strong> to join its <strong>Regulatory Affairs</strong> practice group in downtown Minneapolis. This hybrid role supports a dynamic team of attorneys handling environmental, natural resource, and energy matters. The ideal candidate is a proactive communicator with strong organizational skills and a commitment to client service.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide legal administrative support and serve as a liaison for clients</li><li>Manage client/matter openings, conflicts checks, and engagement letters</li><li>Maintain attorney calendars and ensure deadlines are met</li><li>Draft, edit, and proofread legal documents</li><li>Enter attorney time and assist with billing processes</li><li>Organize and maintain electronic and physical client files</li><li>Handle incoming/outgoing mail and communications</li><li>Coordinate meetings, travel, and CLE registrations</li><li>Support monthly closings and create closing binders</li><li>Delegate tasks to administrative assistants as needed</li></ul><p><br></p>
<p>Robert Half's Legal Practice have partnered with a top tier Law Firm in downtown Minneapolis in search of a skilled Litigation Legal Assistant to work with busy attorneys playing a key role furthering high stakes Litigation cases. This role requires someone with strong attention to detail, experience in civil litigation, and proficiency in legal administrative tasks. Based in Minneapolis, Minnesota, you will manage court filings, calendars, and case documentation.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage the e-filing of legal documents with courts and other relevant parties.</p><p>• Provide administrative support to attorneys handling civil litigation cases.</p><p>• Maintain and update case files, ensuring all documentation is accurate and accessible.</p><p>• Manage attorneys' calendars, including scheduling court dates, client meetings, and deadlines.</p><p>• Prepare and format legal documents, correspondence, and reports as needed.</p><p>• Monitor and ensure timely submission of court filings and other legal paperwork.</p><p>• Communicate effectively with court personnel, clients, and opposing counsel as required.</p><p>• Assist in the preparation for hearings, depositions, and trials.</p><p>• Perform research and gather information to support case development.</p><p>• Handle incoming correspondence and respond to inquiries promptly and professionally.</p>
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
<p>We have partnered with a longstanding plaintiff-side personal injury law firm in downtown Minneapolis that is seeking to add a <strong>Legal Assistant</strong> to their busy team. This is an excellent opportunity to join a respected firm with a strong reputation for client advocacy.</p><p><br></p><p><strong>Work Environment & Benefits:</strong></p><ul><li>Full-time position based in <strong>downtown Minneapolis</strong>.</li><li>Hybrid flexibility available after initial training period.</li><li>Collaborative and supportive team environment within a busy practice.</li><li>Opportunity to grow your career with a well-established plaintiff-side law firm.</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and legal support to attorneys handling personal injury matters.</li><li>Draft, edit, and format legal documents, correspondence, pleadings, and discovery.</li><li>Manage case files, medical records, and client documentation.</li><li>Coordinate communication with clients, medical providers, and opposing counsel.</li><li>Assist with trial preparation, including organizing exhibits and maintaining trial binders.</li><li>Calendar and track deadlines, hearings, and court dates.</li><li>Perform other administrative tasks to ensure smooth case progression.</li></ul><p><br></p>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm!</p><p><br></p><p>1 day/week remote after initial training. 4 days on-site in downtown Minneapolis.</p><p><br></p><p>The responsibilities for this position will include, but are not limited to:</p><p><br></p><ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and compassionate Legal Assistant to support a busy family law practice. This fully remote position offers flexibility while maintaining a strong preference for candidates based in the Twin Cities metro area to facilitate occasional in-person collaboration or court-related tasks if needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and legal support to attorneys handling family law matters including divorce, custody, child support, and adoption.</li><li>Draft, proofread, and file legal documents such as pleadings, motions, affidavits, and correspondence.</li><li>Prepare and file exhibits for hearings, trials, and other court proceedings.</li><li>Assist with trial and court appearance preparations, including organizing materials, coordinating logistics, and ensuring deadlines are met.</li><li>Manage case calendars, deadlines, and scheduling of hearings, mediations, and client meetings.</li><li>Maintain client files and ensure confidentiality and compliance with legal procedures.</li><li>Communicate professionally with clients, courts, and opposing counsel.</li><li>Assist with billing, time entry, and other practice management tasks.</li></ul><p><br></p>
<p>Robert Half's client is seeking a highly skilled Legal Assistant or Property Tax Paralegal to support legal operations specializing in property tax law. This role requires strong organizational, research, and communication skills, along with the ability to manage deadlines in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update client data within Salesforce, ensuring accurate and timely information for property tax appeal cases.</p><p>• Conduct research on property tax laws, market trends, and valuation data to support the preparation of appeals.</p><p>• Serve as a key point of contact for clients, assessors, legal teams, and government entities, handling inquiries and communications effectively.</p><p>• Prepare and track legal documents, contracts, and agreements using Salesforce workflows.</p><p>• Organize case timelines and ensure tasks and deadlines are met to support property tax appeals.</p><p>• Provide administrative support to the legal team during hearings, trials, and meetings.</p><p>• Monitor and document performance metrics related to negotiated agreements and legal operations.</p><p>• Collaborate with team members to streamline processes and maintain compliance with property tax appeal requirements.</p><p>• Analyze property and market data to provide insights that guide strategic decisions in legal cases.</p><p>• Manage Salesforce-driven workflows to enhance operational efficiency and client interactions.</p>
