We are looking for a dedicated and resourceful Executive Assistant to join our team in Roseville, Minnesota. This is a long-term contract position designed for a proactive individual who thrives in a dynamic environment and enjoys providing exceptional support to two executives. The ideal candidate will excel at managing daily operations, maintaining organization, and fostering positive relationships with clients and colleagues. Responsibilities:• Provide comprehensive administrative support to executives, including calendar management and scheduling.• Handle client communications and oversee the intake process for new and repeat clients, ensuring applications are accurate and complete.• Organize and maintain documentation, ensuring files are well-structured and easily accessible.• Facilitate daily team debriefs and manage task lists to ensure smooth operations.• Answer incoming calls professionally, managing inquiries and directing them as needed.• Coordinate travel arrangements and book accommodations for executives.• Assist in creating and polishing presentations using tools like Canva, as needed.• Proactively contribute ideas to improve workflows and develop systems for increased efficiency.• Support the team in various tasks, including general office duties and occasional errands.• Foster a positive and fun workplace culture, encouraging collaboration and high performance.

• Proven experience in executive-level administrative support, ideally between 3-7 years.• Strong organizational skills with the ability to self-manage and prioritize tasks effectively.• Exceptional communication skills, both written and verbal, with the ability to adapt to diverse personalities.• Proficiency in Microsoft 365, QuickBooks, Outlook, and Excel.• Familiarity with customer service and workflow processes in mortgage or real estate is preferred.• Emotional intelligence and resilience to handle difficult conversations professionally.• Ability to work independently and contribute ideas to enhance team performance.• Willingness to learn new tools, such as Canva, and assist in developing creative solutions.Bilingual in English and Spanish required.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Roseville, MN
onsite
Temporary
32.00 - 40.00 USD / Hourly
We are looking for a dedicated and resourceful Executive Assistant to join our team in Roseville, Minnesota. This is a long-term contract position designed for a proactive individual who thrives in a dynamic environment and enjoys providing exceptional support to two executives. The ideal candidate will excel at managing daily operations, maintaining organization, and fostering positive relationships with clients and colleagues. Responsibilities:• Provide comprehensive administrative support to executives, including calendar management and scheduling.• Handle client communications and oversee the intake process for new and repeat clients, ensuring applications are accurate and complete.• Organize and maintain documentation, ensuring files are well-structured and easily accessible.• Facilitate daily team debriefs and manage task lists to ensure smooth operations.• Answer incoming calls professionally, managing inquiries and directing them as needed.• Coordinate travel arrangements and book accommodations for executives.• Assist in creating and polishing presentations using tools like Canva, as needed.• Proactively contribute ideas to improve workflows and develop systems for increased efficiency.• Support the team in various tasks, including general office duties and occasional errands.• Foster a positive and fun workplace culture, encouraging collaboration and high performance.
2025-10-22T21:44:08Z