We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic non-profit setting. This contract position is based in Saint Paul, Minnesota, and offers an excellent opportunity to manage critical administrative functions and contribute to the smooth operation of executive-level activities. The ideal candidate will have extensive experience in executive support and a proven ability to handle multiple tasks efficiently. Responsibilities:• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled accurately.• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.• Organize and prepare materials for executive meetings, ensuring all necessary documentation is ready.• Serve as the primary point of contact for scheduling and communication with stakeholders.• Monitor and prioritize email correspondence, responding promptly to urgent matters.• Assist with the preparation and editing of reports, presentations, and other documents.• Maintain confidentiality and discretion when handling sensitive information.• Collaborate with other departments to ensure seamless communication and workflow.• Track and follow up on deadlines and deliverables to keep projects on schedule.• Provide general administrative support, including expense reporting and record management.

• A minimum of 5 years of experience as an Executive Assistant or in a similar role. • Exceptional organizational skills and attention to detail. • Proficiency in calendar management and scheduling tools. • Strong ability to coordinate complex travel arrangements. • Excellent written and verbal communication skills. • Ability to manage multiple priorities and adapt to changing circumstances. • High level of discretion when handling confidential information. • Proficiency in Microsoft Office Suite and other productivity software.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Saint Paul, MN
onsite
Temporary
30.00 - 35.00 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic non-profit setting. This contract position is based in Saint Paul, Minnesota, and offers an excellent opportunity to manage critical administrative functions and contribute to the smooth operation of executive-level activities. The ideal candidate will have extensive experience in executive support and a proven ability to handle multiple tasks efficiently. Responsibilities:• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled accurately.• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.• Organize and prepare materials for executive meetings, ensuring all necessary documentation is ready.• Serve as the primary point of contact for scheduling and communication with stakeholders.• Monitor and prioritize email correspondence, responding promptly to urgent matters.• Assist with the preparation and editing of reports, presentations, and other documents.• Maintain confidentiality and discretion when handling sensitive information.• Collaborate with other departments to ensure seamless communication and workflow.• Track and follow up on deadlines and deliverables to keep projects on schedule.• Provide general administrative support, including expense reporting and record management.
2025-10-24T15:18:54Z