We are looking for a dynamic and detail-oriented Executive Assistant to join our team in Neptune, New Jersey. As a key support to senior leadership, this role involves managing administrative tasks with precision, acting as a liaison to the Board of Trustees, and contributing to organizational efficiency. This is a Contract-to-permanent position within the non-profit sector, offering the opportunity to make a meaningful impact while working closely with the President and Vice President of Finance and Administration. Responsibilities: • Coordinate and manage complex calendars, including scheduling appointments, arranging travel, and preparing briefing materials for meetings. • Serve as the primary liaison to the Board of Trustees, overseeing portal management, meeting logistics, documentation tracking, and expense processing. • Prepare meeting agendas, create PowerPoint presentations, take minutes, and follow up on action items to ensure seamless execution. • Organize offsite events such as staff training sessions, appreciation activities, and fundraising functions in collaboration with senior leadership. • Handle travel arrangements for leadership conferences and events, and manage monthly reconciliation of corporate credit card and travel expenses. • Provide administrative support for HR functions, including recruitment, onboarding, and offboarding processes. • Assist in coordinating monthly Town Hall presentations and maintaining organized digital files to streamline office operations. • Conduct research assignments, manage special projects, and ensure timely completion of tasks as directed by senior leadership. • Support IT and administrative transitions, including integrating legacy systems into modern platforms like Microsoft Teams. • Facilitate communication across departments to ensure smooth day-to-day operations.

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within the non-profit sector. • Proficiency in tools such as ADP, Cisco Webex Meetings, Concur, CRM platforms, and Kronos Timekeeping System. • Strong skills in calendar management, correspondence, and coordination of conference calls. • Advanced knowledge of Microsoft PowerPoint and the ability to create well-crafted presentations. • Excellent organizational skills and attention to detail, with the ability to manage multiple priorities efficiently. • Exceptional verbal and written communication skills. • Familiarity with HR processes such as recruitment and onboarding is a plus. • Ability to work occasional evenings and weekends for events and meetings as needed.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Neptune, NJ
onsite
Contract / Temporary to Hire
28.00 - 30.00 USD / Hourly
We are looking for a dynamic and detail-oriented Executive Assistant to join our team in Neptune, New Jersey. As a key support to senior leadership, this role involves managing administrative tasks with precision, acting as a liaison to the Board of Trustees, and contributing to organizational efficiency. This is a Contract-to-permanent position within the non-profit sector, offering the opportunity to make a meaningful impact while working closely with the President and Vice President of Finance and Administration. Responsibilities: • Coordinate and manage complex calendars, including scheduling appointments, arranging travel, and preparing briefing materials for meetings. • Serve as the primary liaison to the Board of Trustees, overseeing portal management, meeting logistics, documentation tracking, and expense processing. • Prepare meeting agendas, create PowerPoint presentations, take minutes, and follow up on action items to ensure seamless execution. • Organize offsite events such as staff training sessions, appreciation activities, and fundraising functions in collaboration with senior leadership. • Handle travel arrangements for leadership conferences and events, and manage monthly reconciliation of corporate credit card and travel expenses. • Provide administrative support for HR functions, including recruitment, onboarding, and offboarding processes. • Assist in coordinating monthly Town Hall presentations and maintaining organized digital files to streamline office operations. • Conduct research assignments, manage special projects, and ensure timely completion of tasks as directed by senior leadership. • Support IT and administrative transitions, including integrating legacy systems into modern platforms like Microsoft Teams. • Facilitate communication across departments to ensure smooth day-to-day operations.
2025-09-30T19:33:58Z