We are looking for an experienced Executive Assistant to join our team in New York, New York, supporting senior leadership in a dynamic non-profit organization. This is a long-term contract position requiring exceptional organizational skills and the ability to manage multiple priorities effectively. The role involves providing administrative support, coordinating departmental processes, and ensuring the seamless execution of daily operations. Responsibilities: • Oversee the end-to-end management of departmental contracts, ensuring accurate processing and timely distribution of documents to relevant parties. • Maintain and coordinate the Senior Vice Presidents’ schedules, including meetings and travel arrangements, using tools like Microsoft Outlook. • Arrange travel logistics, including transportation and reimbursements, for department leadership. • Provide logistical support for departmental events, meetings, and conferences, including registration, technology setup, and other operational needs. • Handle incoming calls, prioritize responses, and redirect inquiries to appropriate staff members. • Collaborate with internal departments, such as the President’s Office and Finance, to ensure accurate execution of contracts, reimbursements, and payments. • Support tracking and reporting for sub-grants, maintaining accurate records of grant codes, projects, and initiatives. • Schedule team meetings for the Programs Department and assist with coordination of departmental activities. • Attend relevant training sessions to stay updated on organizational policies and procedures. • Build and maintain strong relationships with staff, affiliate offices, and external stakeholders to ensure smooth departmental operations.

• Minimum of 2 years of experience in an administrative or executive support role. • Proficiency in calendar management and scheduling using Microsoft Outlook. • Demonstrated ability to organize and coordinate travel arrangements. • Experience in processing vendor invoices and managing contracts. • Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. • Detail-oriented with excellent organizational abilities. • Ability to handle sensitive information with discretion and professionalism. • Familiarity with non-profit operations and processes is a plus.

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New York, NY
onsite
Temporary
31.66 - 36.66 USD / Hourly
We are looking for an experienced Executive Assistant to join our team in New York, New York, supporting senior leadership in a dynamic non-profit organization. This is a long-term contract position requiring exceptional organizational skills and the ability to manage multiple priorities effectively. The role involves providing administrative support, coordinating departmental processes, and ensuring the seamless execution of daily operations. Responsibilities: • Oversee the end-to-end management of departmental contracts, ensuring accurate processing and timely distribution of documents to relevant parties. • Maintain and coordinate the Senior Vice Presidents’ schedules, including meetings and travel arrangements, using tools like Microsoft Outlook. • Arrange travel logistics, including transportation and reimbursements, for department leadership. • Provide logistical support for departmental events, meetings, and conferences, including registration, technology setup, and other operational needs. • Handle incoming calls, prioritize responses, and redirect inquiries to appropriate staff members. • Collaborate with internal departments, such as the President’s Office and Finance, to ensure accurate execution of contracts, reimbursements, and payments. • Support tracking and reporting for sub-grants, maintaining accurate records of grant codes, projects, and initiatives. • Schedule team meetings for the Programs Department and assist with coordination of departmental activities. • Attend relevant training sessions to stay updated on organizational policies and procedures. • Build and maintain strong relationships with staff, affiliate offices, and external stakeholders to ensure smooth departmental operations.
2025-09-29T19:33:47Z