We are looking for a detail-oriented Administrative Assistant to join our team in Ridgefield, New Jersey. In this long-term contract role, you will play a key part in ensuring smooth administrative operations, supporting various departments, and managing essential tasks with efficiency. This position offers a dynamic environment where your organizational skills and ability to multitask will be highly valued.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate daily operations.<br>• Assist with shipping tasks, including preparing paperwork, scheduling transportation, and coordinating floor arrangements.<br>• Support the Accounts Payable team by processing inventory receipts, managing purchase orders, and resolving invoice discrepancies.<br>• Prepare monthly reports on raw materials such as resin and plasticizers used in production.<br>• Oversee the recycling program for items like toners, bulbs, and batteries, including packaging and shipping items to the recycling center.<br>• Accurately input purchase order data into the system with appropriate GL codes to ensure proper invoice processing.<br>• Monitor inventory levels for office and shipping supplies, obtain necessary approvals, and place orders as needed.<br>• Maintain organized office files and ensure that office equipment and kitchen areas are stocked with required supplies.<br>• Handle the daily shipment of customer pre-shipment samples to meet deadlines.<br>• Provide backup support to the Shipping Coordinator and Inside Sales Representative during their absence.

• Proven experience in administrative roles, demonstrating strong organizational skills.<br>• Proficiency in managing inbound calls, data entry, and receptionist duties.<br>• Familiarity with shipping and receiving processes, including creating and organizing shipment paperwork.<br>• Knowledge of Accounts Payable functions, such as processing invoices and resolving discrepancies.<br>• Ability to track and manage inventory effectively, ensuring timely replenishment of supplies.<br>• Strong attention to detail and the ability to compile accurate reports.<br>• Comfortable working independently as well as part of a team in a fast-paced environment.<br>• Proficiency with office software and systems to perform data entry and other administrative functions.

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.</p>