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194 results for Recruiting Coordinator jobs

Talent Acquisition Coordinator

Virginia Beach, VA
onsite
Temporary / Contract
21.28 - 24.64 USD / Hourly
We are looking for a Talent Acquisition Coordinator to support recruiting operations for a Contract position based in Virginia Beach, Virginia. In this role, you will help keep hiring activities organized by coordinating interviews, maintaining accurate records, and assisting with onboarding preparation. This opportunity is well suited for someone who is detail-oriented, responsive, and comfortable managing multiple administrative tasks in a fast-paced service environment. Responsibilities: • Provide day-to-day administrative support to the talent acquisition function, including data entry, document preparation, and tracking recruiting activity. • Maintain candidate and employee documentation in an organized and confidential manner, including filing, archiving, and retrieving records when needed. • Coordinate interview schedules with candidates and hiring teams by aligning calendars, reserving meeting space, and setting up virtual meeting details. • Share timely and accurate interview information with applicants and internal participants to help ensure a smooth scheduling process. • Arrange candidate travel plans such as transportation, lodging, and itineraries, and adjust details when changes arise. • Assist with preboarding and onboarding documentation to support an efficient onboarding experience. • Help organize onboarding materials and schedules while confirming required forms are completed and properly stored. • Support recruiting workflow activities across applicant tracking and HR systems to maintain accurate hiring records.
2026-04-30T00:00:00Z

HRIS Coordinator

Scottsdale, AZ
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a meticulous HRIS Coordinator to support a high-volume employee records initiative in Scottsdale, Arizona. This contract opportunity with permanent potential is ideal for someone who is comfortable managing detailed administrative work, safeguarding confidential information, and ensuring records are accurate across HR systems. In this role, you will help organize and maintain personnel documentation for current and former employees while partnering with the HR team to meet critical project deadlines. Responsibilities: • Retrieve employee personnel and payroll documents from legacy HR platforms and prepare them for accurate placement in Workday. • Upload, index, and organize files within employee records to ensure documentation is complete and easy to locate. • Review records for accuracy, completeness, and proper file alignment before finalizing updates in the system. • Maintain organized documentation for both active and inactive employees in accordance with internal recordkeeping standards. • Support compliance-focused retention practices by managing sensitive HR files with precision and discretion. • Collaborate with HR team members to clarify document priorities, resolve filing issues, and maintain consistent record organization. • Provide administrative assistance tied to employee file cleanup, documentation updates, and records maintenance activities. • Contribute to manual document consolidation efforts involving a large employee population across multiple locations and systems.
2026-04-24T00:00:00Z

Recruiting Supervisor

Longmont, CO
onsite
Permanent / Full Time
62000 - 77000 USD / Yearly
Recruiting Supervisor Our client is seeking a metrics‑driven Recruiting Supervisor to lead a team of 7–10 high‑volume recruiters in a fast‑paced environment. This role drives production, quality, margin discipline, and recruiter development while maintaining strong performance accountability.What You’ll Do:<ul><li>Lead, coach, and performance‑manage a team of 7–10 recruiters</li><li>Drive daily/weekly production goals and team KPIs (coverage, fulfillment, margin, losses)</li><li>Run daily stand‑ups and metric reviews</li><li>Coach recruiters on pipeline management, speed‑to‑fill, and quality screening</li><li>Monitor losses, margin adherence, and operational accuracy</li><li>Partner with leadership on staffing forecasts and real‑time coverage strategy</li><li>Build scalable, efficient recruiting processes and develop top talent</li></ul>This role is 100% in office.
2026-04-24T00:00:00Z

Staffing Coordinator

Blue Bell, PA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a Staffing Coordinator to support hiring and workforce operations for a hybrid contract role based in the Greater Philadelphia Region. This Staffing Coordinator position focuses on coordinating candidate movement through the hiring process, maintaining accurate records, and delivering responsive service to applicants, hiring teams, and internal partners. The ideal Staffing Coordinator candidate brings strong communication skills, sound judgment, and the ability to manage scheduling, compliance steps, and onboarding activities in a fast-paced environment. What you get to do every single day:• Coordinate interview calendars, hiring activity, and onboarding timelines to keep staffing processes moving efficiently.• Communicate with candidates, hiring managers, and internal teams to provide updates, answer questions, and set clear expectations throughout the recruitment cycle.• Review hiring documentation for accuracy and completeness while ensuring alignment with internal procedures and applicable policy requirements.• Track candidate progress in staffing systems and maintain organized records related to screening, verification, and onboarding milestones.• Support compliance-related steps such as background documentation, licensure checks, and other required pre-employment validations.• Assist with non-clinical staffing operations for a health system environment, helping teams meet workforce needs within established timelines.• Monitor service levels and help resolve scheduling or process issues that may affect candidate experience or hiring progress.• Contribute to process consistency by following established workflows and escalating exceptions when additional guidance is needed.
2026-04-30T00:00:00Z

Training Coordinator

Williamson, NY
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a Training Coordinator to support learning and development efforts for a non-profit organization in Williamson, New York. This is a Contract position focused on coordinating educational activities, supporting program participants, and helping ensure training initiatives run smoothly. The ideal candidate brings experience in instructional support, community-based services, and working with diverse learners in structured environments. Responsibilities: • Organize and coordinate training sessions, workshops, and learning activities for staff, volunteers, or program participants. • Develop and adapt instructional materials that support clear, effective learning for a variety of audiences. • Provide hands-on guidance to learners by answering questions, reinforcing key concepts, and encouraging participation. • Work with program leaders and educators to schedule training events and ensure resources are prepared in advance. • Track attendance, maintain training records, and assist with reporting on participation and program progress. • Support learning environments that reflect best practices drawn from tutoring, school-based instruction, and human services settings. • Communicate with internal teams and community stakeholders to promote training opportunities and support program goals.
2026-04-28T00:00:00Z

Human Resources Coordinator

Meno, OK
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
A growing organization in Oklahoma is seeking a Human Resources Coordinator to support day-to-day HR operations. This role partners closely with leadership and employees and plays a key part in maintaining accurate HR processes, employee support, and compliance.The ideal candidate is detail-oriented, approachable, and comfortable managing multiple HR functions while maintaining confidentiality and professionalism.Key Responsibilities<ul><li>Coordinate onboarding activities, including pre-employment paperwork, orientation scheduling, and new hire documentation</li><li>Serve as a point of contact for employee questions related to HR policies, procedures, and benefits</li><li>Administer benefits processes such as enrollments, updates, and employee communications</li><li>Support payroll functions by reviewing employee data, assisting with timekeeping, and helping ensure accurate processing through an HRIS/payroll system</li><li>Maintain personnel files and HR records in compliance with company policies and applicable regulations</li><li>Facilitate new hire orientation and assist with ongoing employee engagement initiatives</li><li>Assist with workers’ compensation administration, including incident reporting and claims coordination</li><li>Support continuous improvement of HR administrative processes and systems</li></ul>
2026-04-27T00:00:00Z

Human Resource Coordinator

Allentown, PA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Are you passionate about supporting people and building an exceptional workplace? Robert Half is seeking a detail-oriented and proactive HR Coordinator to join a local team and play a key role in our Human Resources function. If you thrive in a fast-paced environment and enjoy managing multiple HR processes, we want to connect with you. Key Responsibilities<ul><li>Assist with employee onboarding and offboarding, ensuring a smooth experience.</li><li>Maintain HR records and employee data in the HRIS, keeping information organized and confidential.</li><li>Support benefits administration and respond to employee inquiries regarding pay, benefits, and policies.</li><li>Coordinate recruitment efforts, schedule interviews, and communicate with candidates.</li><li>Draft HR correspondence, process documentation, support performance management, and maintain compliance with federal and state regulations.</li><li>Participate in HR projects related to employee engagement, policy updates, or HR systems.</li></ul>
2026-04-15T00:00:00Z

Scheduling Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Our client, a growing construction company, is seeking a highly organized and detail-oriented Scheduling Coordinator to support project operations and ensure efficient scheduling across multiple job sites. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating logistics, and can communicate effectively with project managers, subcontractors, vendors, and field teams. Based on general knowledge. Key Responsibilities<ul><li>Coordinate and maintain daily, weekly, and long-term schedules for construction projects. Based on general knowledge.</li><li>Communicate with project managers, superintendents, subcontractors, and vendors to confirm timelines, labor needs, and material deliveries. Based on general knowledge.</li><li>Monitor schedule changes and proactively update all relevant stakeholders. Based on general knowledge.</li><li>Track project milestones, deadlines, inspections, and site activities to help keep projects on schedule. Based on general knowledge.</li><li>Assist with scheduling crews, equipment, and subcontractors across multiple active projects. Based on general knowledge.</li><li>Maintain accurate scheduling records, reports, and project documentation. Based on general knowledge.</li><li>Identify scheduling conflicts or delays and escalate issues to management as needed. Based on general knowledge.</li><li>Support project teams with administrative coordination related to timelines, calendars, and resource planning. Based on general knowledge.</li></ul>
2026-05-06T00:00:00Z

Scheduling Coordinator

Ayer, MA
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
We are looking for a Scheduling Coordinator to support staffing operations at our Devens, Massachusetts location. This role focuses on building and adjusting clinical schedules to maintain appropriate shift coverage while responding to changing staffing needs and patient volume. The position also assists with payroll timekeeping updates and works closely with nursing leadership to keep scheduling information accurate, timely, and aligned with operational goals. Responsibilities:• Develop and maintain staffing schedules for clinical teams across the site to ensure reliable coverage for each shift.• Monitor open shifts, absences, and last-minute call-offs, and arrange appropriate staffing solutions in a timely manner.• Revise schedules based on census changes, budget considerations, and departmental priorities while supporting efficient workforce utilization.• Keep schedule records current in electronic scheduling tools and confirm that updates are communicated clearly to affected staff.• Prepare and update payroll-related timesheet information for review and final approval by unit leadership.• Coordinate with nurse leaders and other operational partners to address coverage concerns, staffing gaps, and schedule changes.• Apply sound scheduling practices to anticipate conflicts, reduce disruptions, and improve day-to-day staffing continuity.• Support ongoing administrative tracking related to staff assignments, shift coverage, and scheduling accuracy. For immediate consideration, please call me directly 508-205-2127
2026-05-01T00:00:00Z

Scheduling Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Manage calendars, appointments, and scheduling systems to support efficient coordination across teams and departments. Responsibilities:<ul><li>Schedule meetings, appointments, and service activities</li><li>Coordinate availability across teams</li><li>Update calendars and scheduling systems</li><li>Communicate schedule changes promptly</li><li>Support administrative workflow processes</li></ul>
2026-04-24T00:00:00Z

Experience Coordinator

Miami, FL
onsite
Temporary to Hire
21 - 24 USD / Hourly
Robert Half is partnering with a Miami-based luxury real estate development firm, to identify Experience Coordinator to support operations within their gallery space. This is a highly visible, client-facing role focused on delivering a premium experience while supporting the coordination and execution of events and day-to-day activities. This individual will play a key role in ensuring the gallery runs smoothly, providing administrative support while managing logistics for events, client visits, and internal coordination. The ideal candidate is detail-oriented, proactive, and thrives in a polished, fast-paced environment. Schedule:<ul><li>Tuesday – Saturday</li><li>9:00 AM – 6:00 PM</li></ul> Responsibilities:<ul><li>Provide administrative support to the gallery and internal team</li><li>Coordinate and execute events, client visits, and presentations</li><li>Manage scheduling, calendars, and logistics for meetings and events</li><li>Track and support event performance, including basic analytics and reporting</li><li>Ensure the gallery space is organized, presentable, and aligned with brand standards</li><li>Act as a point of contact for guests, providing a high-touch, professional experience</li><li>Assist with vendor coordination and day-of event execution</li></ul>
2026-05-08T00:00:00Z

Recruiting Program Manager III

Bellevue, WA
onsite
Temporary / Contract
70 - 73 USD / Hourly
We are looking for a Recruiting Program Manager III to support a growing transportation-focused business in Bellevue, Washington. This Long-term Contract opportunity is ideal for a highly motivated, detail-oriented individual who brings strong judgment, organization, and a customer-focused mindset to recruiting coordination and pipeline oversight. In this role, you will help manage candidate flow, facilitate early-stage screening conversations, and provide structure and visibility throughout the hiring process for the Business Development team. Responsibilities:• Oversee a shared hiring pipeline designed to support high-volume recruiting activity and maintain steady progress across open demand.• Conduct introductory conversations with prospective candidates to clarify role fit, confirm location preferences, and address early questions about the opportunity.• Gather, organize, and maintain candidate materials and other supporting documentation needed for efficient recruiting operations.• Create and manage reporting tools that provide clear insight into pipeline health, candidate movement, and hiring progress.• Coordinate interview schedules by aligning candidates, hiring managers, and interview panel members to ensure a smooth process.• Partner with stakeholders to transition candidates with relevant experience effectively to hiring managers for offer consideration.• Support recruiting workflow improvements and help maintain a consistent, high-quality candidate experience throughout the process.
2026-04-29T00:00:00Z

Intake Coordinator

South San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a welcoming and organized part-time Intake Coordinator to support daily front desk operations for a nonprofit housing environment in South San Francisco, California. This Long-term Contract opportunity is ideal for someone who enjoys helping people, managing multiple tasks throughout the day, and creating a positive experience for visitors and clients. The position works on a swing shift schedule (Saturdays and Sundays) and plays an important role in reception, client intake support, and overall site coverage. Responsibilities:• Welcome visitors, residents, and service providers at the front desk while maintaining a detail-oriented and supportive presence.• Handle incoming packages, mail, food deliveries, and donated items, ensuring materials are sorted and distributed appropriately.• Assist with client check-in and check-out activities and provide general intake support as needed.• Enter and update information accurately in internal records and other administrative documents.• Provide coverage for breaks and meal periods to help maintain smooth front desk and site operations.• Support clients with medication-related coordination in accordance with site procedures.• Replenish common area and day room supplies to keep shared spaces stocked and orderly.• Conduct regular walkthroughs of the facility and surrounding areas and help monitor adherence to site expectations.• Communicate rules clearly, document concerns, and issue notices when necessary while maintaining a respectful approach.• Deliver courteous customer service to clients, guests, and staff in a fast-paced team setting.
2026-05-08T00:00:00Z

Administrative Coordinator

Irving, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume electrician school partnership in Irving, Texas. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping programs organized, maintaining accurate records, and coordinating with multiple groups to ensure participants stay on track. The role combines administrative support, billing oversight, reporting, and communication with employees, school contacts, and business partners. Success in this position requires strong attention to detail, sound judgment with confidential information, and confidence working in Excel and internal tracking systems. Responsibilities: • Coordinate daily administration of the electrician school partnership, ensuring participant information, status updates, and program activity remain current and well documented. • Monitor enrolled employees throughout the program by reviewing attendance, progress, completion milestones, and hours worked to help confirm compliance with program expectations. • Facilitate onboarding into the training program for new employees as staffing needs evolve, including enrollment coordination and record maintenance. • Manage tuition-related administrative tasks by processing payroll deduction details, tracking company-paid amounts, and supporting accurate financial records. • Reconcile invoices, prepare billing documentation, and assist with routine reporting to maintain consistency between program participation and financial data. • Produce timesheet summaries and related reports, verifying entries for accuracy and following up on discrepancies when needed. • Act as the central point of contact for school representatives, participating employees, and internal business partners to keep communication clear and timely. • Enter, update, and organize program data in Excel and internal systems to support reporting, audits, and ongoing operational visibility.
2026-05-08T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are seeking an Administrative Coordinator to support day-to-day team operations and ensure meetings, information, and follow-up activities stay organized in Seattle, Washington. This long-term contract role is well suited for a detail-oriented professional who can manage multiple priorities and use digital tools to improve efficiency. The position will play a key role in maintaining accurate records, coordinating internal events, managing schedules and communications, and keeping important documents and action items accessible and organized for the team.Responsibilities:<ul><li>Participate in recurring team meetings, capture key discussion points, and convert conversations into organized notes, documented decisions, and clearly assigned next steps using approved transcription and AI-enabled tools.</li><li>Distribute timely, easy-to-reference meeting summaries and track outstanding action items, escalating recurring delays or unresolved issues to leadership as needed.</li><li>Build and maintain a well-structured SharePoint environment, including consistent naming conventions, metadata standards, logical file organization, and version control.</li><li>Regularly review and update document repositories to improve usability, remove outdated materials, and promote consistent team adoption of filing and information management practices.</li><li>Develop clear, user-friendly guidelines to help team members consistently store, locate, and manage files as the department grows.</li><li>Serve as a primary resource for staff needing assistance with document retrieval, filing, scheduling, or general administrative support.</li><li>Leverage Microsoft Copilot, Copilot Studio, and other approved tools to support summarization, drafting, tagging, information retrieval, and routine workflow automation while identifying opportunities for process improvement.</li><li>Manage internal team events by coordinating schedules, invitations, agendas, room setup, vendor communication, catering orders, and post-event follow-up documentation.</li><li>Provide backup support to other business operations team members and assist with additional administrative functions, including calendar management, inbound call support, and other office-related needs. </li></ul>
2026-05-04T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: ● Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. ● Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. ● Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. ● Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. ● Process expense reports with high attention to detail. ● Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. ● Contribute to special projects as needed, such as event planning for internal and external events. ● Other duties as assigned. Qualifications: ● Bachelor’s degree preferred, or equivalent professional administrative experience. ● 5+ years of experience in an administrative support role, ideally supporting multiple team members. ● Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. ● Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. ● Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. ● Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. ● Ability to demonstrate initiative and resourcefulness. ● Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. ● Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!
2026-05-08T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support customers and internal service teams by managing repair recommendations, quotations, and scheduling activities in San Diego, California. This position is ideal for someone who can balance administrative coordination with strong customer communication and follow-through. The person in this role will help move inspection findings into actionable repair plans while maintaining organized records and responsive service. Responsibilities:• Prepare repair estimates and service proposals promptly after inspections are completed so customers receive timely next steps.• Communicate with customers to review identified deficiencies, explain recommended corrective actions, and help advance repair work without unnecessary delays.• Partner with field inspectors to collect inspection documentation and use the findings to support accurate evaluations and pricing.• Highlight urgent system concerns to customers and provide clear guidance on issues that may affect safety, compliance, or system performance.• Build and maintain productive customer relationships by understanding decision-making timelines and supporting the purchasing process.• Monitor outstanding quotations by client and value, keeping records current and helping prioritize follow-up activities.• Coordinate closely with the service team to align repair scheduling with customer needs and operational availability.• Collaborate with the Service Manager and other stakeholders on larger or more complex repair opportunities when additional input is needed.
2026-05-08T00:00:00Z

Administrative Coordinator

Lodi, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Construction Scheduler to join our team in Lodi, California. In this long-term contract role, you will play a vital part in supporting construction projects from start to finish, ensuring efficiency, accuracy, and seamless coordination. This position offers an excellent opportunity to contribute to the success of dynamic construction initiatives. Responsibilities:• Manage and maintain project schedules, ensuring timely updates and coordination across all stages of construction.• Oversee resource allocation and administrative processes to support project execution, including documentation and data management.• Ensure accuracy and completeness of construction-related documentation, such as timekeeping records, purchasing transactions, and change order details.• Handle inbound calls and inquiries, providing timely and thorough responses to internal and external stakeholders.• Maintain calendars and schedules for construction teams, ensuring efficient time management and task prioritization.• Support payroll, billing, and financial reporting processes by providing accurate and organized project data.• Coordinate with various departments to ensure smooth project workflows and resolve administrative challenges.• Assist in project closeout procedures, ensuring all documentation and records are properly finalized and archived.• Monitor and update construction schedules to align with project goals and deadlines.
2026-04-20T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-05T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and help ensure an efficient, productive workplace. This role will manage administrative tasks, coordinate schedules, support internal teams, and serve as a key point of contact for office-related needs. The ideal candidate has excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Reno, Nevada. In this role, you will play a key part in ensuring the smooth operation of our office by managing various administrative tasks and providing exceptional support to both staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys contributing to an organized and welcoming workplace. Responsibilities: • Greet visitors and guests warmly while ensuring they have a positive and attentive experience. • Manage incoming and outgoing mail, documents, and messages with accuracy and efficiency. • Provide support for accounting tasks, including processing check deposits, tracking company purchases, and maintaining purchase order documentation. • Assist with creating, preparing, and distributing correspondence, reports, training materials, and proposals. • Ensure all office documents and materials are accurate and delivered in a timely manner. • Coordinate special activities and assignments as directed by management. • Handle conference registrations, travel arrangements, meeting facilitation, and business development tasks. • Keep workspaces organized and maintain an efficient environment to support productivity. • Monitor and replenish office supplies, including copier materials and general inventory. • Collaborate with property management to address facility-related concerns and needs.
2026-05-06T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the Role: Robert Half is partnering with a dynamic financial services firm to hire an organized and detail-driven Administrative Coordinator. This role goes beyond traditional administrative support—you’ll play a key part in coordinating operations, supporting cross-functional teams, and ensuring day-to-day processes run smoothly.Key Responsibilities:<ul><li>Coordinate schedules, meetings, and internal communications across departments</li><li>Serve as a central point of contact for administrative and operational needs</li><li>Assist with project tracking, reporting, and process coordination</li><li>Prepare and edit reports, presentations, and client-facing materials</li><li>Support onboarding logistics and internal team coordination</li><li>Maintain organized records, databases, and filing systems</li><li>Handle high-volume email and calendar management with competing priorities</li><li>Assist leadership with special projects and workflow improvements</li></ul>
2026-04-24T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and provide dependable administrative service for a home health environment in Maryland. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing communication, schedules, and routine coordination tasks. The person in this role will help maintain efficient workflows, assist internal teams, and ensure callers and visitors receive attentive support. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly • Respond to incoming calls courteously, direct inquiries appropriately, and relay accurate messages in a timely manner • Coordinate calendars for staff members, schedule meetings, and help prevent conflicts in daily appointments • Arrange and confirm schedules while maintaining accurate updates for changes, cancellations, or new requests • Provide administrative support to teams within a home health setting, including document handling and general office coordination • Maintain organized records, correspondence, and routine reports to support operational efficiency • Communicate with internal staff and external contacts to ensure timely follow-up on scheduling and administrative matters
2026-05-07T00:00:00Z

Administrative Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a Part-Time Event and Research Coordinator to join a non-profit organization in Indianapolis, Indiana in a fully on-site, part-time role scheduled for 32 hours per week. This contract opportunity is ideal for someone who enjoys balancing administrative support, event coordination, and research-focused work in an organized environment. The position plays a key role in organizing educational programs, meetings, and conventions while helping ensure each initiative is well planned and effectively executed. Candidates who are highly organized, adaptable, and comfortable traveling for events will thrive in this role. Responsibilities:• Coordinate the planning and delivery of meetings, educational programs, and special events from initial preparation through post-event follow-up.• Partner with physicians and internal stakeholders to collect program details, clarify objectives, and assemble materials for course participants.• Prepare, organize, and distribute educational packets and supporting documentation for members enrolled in learning sessions.• Research venues, vendors, and service providers, and support the selection process based on event needs, budget considerations, and quality standards.• Assist with managing event logistics, including lodging, catering, transportation, audiovisual arrangements, and on-site scheduling.• Travel to out-of-state event locations as needed to provide hands-on coordination and resolve issues during program execution.• Monitor exhibitor records to confirm required licenses and insurance documentation remain current and properly tracked.• Provide administrative support for committees and research-related activities, including scheduling, calendar coordination, and communication tasks.• Help review event outcomes by gathering feedback, documenting results, and identifying opportunities to improve future programs.
2026-05-07T00:00:00Z

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