We are looking for a skilled Administrative Assistant to join our team on a contract basis in Wesbury, New York. This role is critical to supporting our operations during a medical leave of absence. The ideal candidate will be fast-learning, detail-oriented, and capable of managing sensitive financial tasks with professionalism.<br><br>Responsibilities:<br>• Facilitate funding processes for agents by initiating wire transfers through online banking systems.<br>• Verify payoff figures and account details by making necessary phone calls.<br>• Provide general administrative support to a cross-trained team to ensure seamless operations.<br>• Manage confidential financial information with discretion and accuracy.<br>• Coordinate with internal staff to address operational needs during the absence period.<br>• Maintain organized records and documentation related to financial transactions and administrative tasks.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Cheyenne Wyoming. In this long-term contract position, you will provide essential support to ensure smooth daily operations, handling a variety of administrative tasks with a high degree of organization and efficiency. The ideal candidate will have a proactive approach to problem-solving and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and manage inbound calls while providing courteous and attentive assistance.</p><p>• Perform accurate and timely data entry tasks to maintain up-to-date records.</p><p>• Coordinate daily mail activities, including distribution and scanning of documents.</p><p>• Manage office supplies by tracking inventory and placing orders as needed.</p><p>• Maintain confidentiality while handling sensitive documents and agreements.</p><p>• Organize and maintain paper and digital filing systems to ensure easy access to information.</p><p>• Assist in scheduling and coordinating meetings, appointments, and vendor interactions.</p><p>• Utilize tools such as Google Suite, Slack, and Apple Macintosh to enhance productivity.</p><p>• Act as the first point of contact for visitors, ensuring a welcoming and attentive reception.</p><p>• Support the team with additional administrative duties as required.</p>
We are looking for a dedicated Administrative Assistant to provide high-level support to the President of our organization in Milwaukee, Wisconsin. This position is ideal for an individual who excels in managing multiple priorities, demonstrates exceptional organizational skills, and maintains professionalism in all interactions. You will play a pivotal role in ensuring efficient day-to-day operations and fostering effective communication with staff, board members, and external partners.<br><br>Responsibilities:<br>• Manage the President’s calendar by scheduling appointments, organizing meetings, and coordinating logistics.<br>• Draft, review, and distribute thank-you letters, invitations, and other correspondence.<br>• Facilitate seamless communication with board members and external stakeholders by preparing and sending communications.<br>• Support the Board of Directors by organizing meeting schedules, preparing materials, and handling follow-up tasks.<br>• Maintain confidentiality while managing sensitive information with professionalism.<br>• Provide comprehensive administrative support, including the creation of documents, reports, and presentations.<br>• Assist with special projects and initiatives as assigned by leadership.<br>• Utilize foundation software such as Raiser’s Edge to enhance donor and board engagement (preferred).
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Washington, District of Columbia. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and communication support. As an integral member of our team, you will assist with daily administrative tasks and ensure the smooth operation of office functions. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, members, and guests with professionalism and a positive attitude.</p><p>• Handle incoming and outgoing mail, packages, and deliveries efficiently.</p><p>• Manage and coordinate calendars for staff and leadership, scheduling meetings, conference calls, and appointments.</p><p>• Organize meeting logistics, including reserving rooms, setting up technology, and preparing materials.</p><p>• Draft, proofread, and format correspondence, memos, and reports with attention to detail.</p><p>• Maintain well-organized filing systems, both electronic and physical.</p><p>• Perform data entry tasks and ensure accurate record-keeping and database updates.</p><p>• Monitor office supplies, place orders, and maintain inventory levels.</p><p>• Respond to membership inquiries and communications as directed.</p><p>• Prepare materials and provide support for programs, conferences, and events.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rockford, Illinois. In this role, you will provide essential support across various administrative functions, ensuring smooth operations and organizational efficiency. The ideal candidate will possess strong organizational skills, a proactive approach to problem-solving, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including emails, scheduling, and filing</li><li>Handle incoming calls and inquiries with professionalism and efficiency</li><li>Prepare reports, spreadsheets, and other documents as needed</li><li>Accurately enter data into various databases and spreadsheets</li><li>Identify and correct data entry errors</li><li>Maintain data files and ensure data integrity</li><li>Assist with data entry projects as needed</li><li>Uphold confidentiality and manage sensitive information responsibly</li><li>Provide excellent customer service and maintain a welcoming office environment</li><li>Creating and maintaining accurate sensitive employee and company records and gathering all related documentation and key details</li><li>Participate in the execution of HR-related projects and continuous improvement initiatives</li></ul><p><br></p>
<p>A well-known credit union service organization is seeking an Administrative Assistant to join their team! This person will be handling general administrative and office tasks while managing customers' accounts. Additional duties include phone and email correspondence, providing support for Intra-departmental operations as assigned by management, receiving and responding to employee inquiries in person or via email, reviewing documents for action and logging in our systems for visibility and awareness. This person MUST have exceptional customer service skills and attention to detail!</p>
We are looking for a dedicated Customer Engagement Administrative Assistant to join our team on a contract basis in Stockton, California. This role will support the transportation department by providing excellent customer service and administrative assistance. The ideal candidate will have a strong background in customer communication, sales transactions, and office support.<br><br>Responsibilities:<br>• Interact with customers to provide detailed information about schedules, trip planning, and transportation services.<br>• Process cash and credit card transactions, ensuring all sales are accurately recorded and reconciled at the end of the day.<br>• Use both online and paper-based resources to provide clear directions and accurate bus schedule information to passengers.<br>• Maintain organized records of customer interactions, transactions, and feedback for reporting and future reference.<br>• Assist with general administrative duties, including filing, data entry, and managing important records.<br>• Support the team by addressing customer inquiries and resolving issues with attention to detail and in a timely manner.<br>• Ensure the office operates efficiently by completing routine tasks and supporting other team members as needed.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Columbia, South Carolina. In this role, you will provide vital administrative support to diocesan governance and records management, ensuring smooth operations and efficient organization. This position requires someone with excellent organizational skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Maintain and organize files for active, retired, and deceased clergy, ensuring records are accurate and up-to-date.<br>• Oversee licensure applications and manage the supply clergy list, ensuring compliance with requirements.<br>• Collect and organize annual reports for non-parochial and non-canonical clergy.<br>• Manage and maintain lay licensure files, including sending applications and processing relevant documentation.<br>• Organize and preserve Diocesan Archives, including maintaining electronic filing systems.<br>• Update and manage the FileMaker database with current clergy, diocesan officer, and congregational officer records.<br>• Collaborate with staff to plan, coordinate, and execute the Diocesan Convention.<br>• Provide administrative support by maintaining canonical records, including letters dimissory, ordinations, and consents.<br>• Prepare ordination certificates and letters of institution for signing and sealing.<br>• Process background and credit checks for congregations, ensuring timely and accurate handling.
We are looking for an Administrative Assistant with strong attention to detail to join our team in Richmond, California. This is a Contract to Permanent position, ideal for someone with excellent organizational skills and a background in customer service. The role involves managing financial processes, ensuring accuracy in transactions, and supporting operational tasks.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Coordinate weekly check runs and maintain detailed records of financial transactions.<br>• Collaborate with team members to redistribute financial tasks as necessary.<br>• Provide outstanding customer service and address inquiries with care and precision.<br>• Support retail operations by maintaining smooth workflows and resolving issues promptly.<br>• Assist in onboarding and training processes to ensure a seamless integration into the team.<br>• Communicate effectively in both English and Spanish to support diverse clientele.<br>• Maintain confidentiality and uphold company policies while handling sensitive financial data.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are looking for an experienced Administrative Assistant. This is a long-term contract position based in Memphis, Tennessee. The ideal candidate will bring strong organizational skills and a proactive approach to administrative tasks, helping ensure the smooth operation of the department.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process departmental materials such as correspondence, scholarly articles, surveys, student petitions, and class-related documents, ensuring accuracy in spelling, punctuation, and grammar.</p><p>• Serve as the primary receptionist for the department, greeting visitors, answering inquiries, distributing mail, and handling incoming and outgoing communications.</p><p>• Coordinate schedules by arranging appointments, meetings, and travel plans for department members, seminar speakers, and job applicants, while also managing reimbursements.</p><p>• Maintain and update the department’s website using current software tools, ensuring accuracy and alignment with university communication standards.</p><p>• Develop and oversee filing systems and record-keeping for the department, while monitoring and replenishing office supplies as needed.</p><p>• Assist with the creation, editing, and publication of content on the department’s Canvas page.</p><p>• Operate and maintain office equipment, including computers, printers, copiers, and scanners, utilizing various software tools such as word processing, spreadsheets, databases, and web page editors</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Yorba Linda, California. This role offers an exciting opportunity to support the Install team (project coordinators) in a fast-paced environment. As a Contract-to-permanent position, this role is ideal for someone who enjoys collaborating with teams, communicating with customers, and managing administrative tasks efficiently.<br><br>Responsibilities:<br>• Provide administrative support to the Install team, including project coordinators, to ensure smooth operations.<br>• Generate and maintain detailed reports using Microsoft Excel to track team performance and project updates.<br>• Communicate with customers regarding purchase orders, addressing inquiries and providing timely updates on invoices and project progress.<br>• Manage and update project records, ensuring all documentation is accurate and accessible.<br>• Deliver exceptional customer service by resolving issues and maintaining strong client relationships.<br>• Assist in processing invoices and purchase orders with accuracy and attention to detail.<br>• Collaborate with team members to ensure deadlines are met and workflows are streamlined.<br>• Utilize technical proficiency to navigate software tools and systems efficiently.<br>• Contribute to the team’s success by identifying opportunities for improvement in administrative processes.<br>• Apply knowledge of construction-related documentation and practices to enhance project coordination.
We are looking for a detail-oriented and proactive Executive Assistant to join our team in Greenville, South Carolina. This Contract-to-permanent position offers the opportunity to support executive-level operations while contributing to marketing and administrative tasks. The ideal candidate will possess excellent organizational skills and the ability to multitask effectively in a dynamic environment.<br><br>Responsibilities:<br>• Manage executive schedules, including calendar organization and meeting coordination.<br>• Assist with travel arrangements, including booking and coordinating trips.<br>• Prepare marketing packages and design files, with proficiency in tools like InDesign being a plus.<br>• Compile and organize invoices, ensuring accurate data entry into spreadsheets.<br>• Support monthly newsletter creation and distribution using Mailchimp.<br>• Perform general data entry tasks with precision and attention to detail.<br>• Collaborate with external bookkeeping services to ensure smooth financial processes.<br>• Coordinate and prepare materials for executive meetings and presentations.<br>• Maintain effective communication with internal and external stakeholders.
We are looking for a skilled Executive Assistant to provide high-level administrative support to senior leadership in a dynamic and detail-oriented environment. This is a long-term contract position located in Mt Laurel Township, New Jersey, requiring onsite presence. The ideal candidate will be highly organized, capable of handling confidential information, and adept at managing multiple priorities with efficiency and discretion.<br><br>Responsibilities:<br>• Manage calendars and schedules for executives, ensuring efficient time management and prioritization of commitments.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and preparing detailed itineraries.<br>• Organize and facilitate executive meetings, ensuring all necessary materials are prepared and distributed in advance.<br>• Serve as a point of contact for internal and external communications, addressing inquiries with professionalism and urgency.<br>• Maintain and safeguard confidential information, adhering to strict protocols and standards.<br>• Assist with preparation of reports, presentations, and correspondence, ensuring accuracy and attention to detail.<br>• Oversee office operations and administrative tasks to support executive-level activities.<br>• Coordinate special projects and events as directed by senior leadership.<br>• Ensure seamless execution of day-to-day administrative functions to support organizational goals.
We are looking for an experienced Executive Assistant to support the Dean’s office in a dynamic and fast-paced environment. This is a contract position based in Boston, Massachusetts, requiring exceptional organizational and communication skills. The ideal candidate will excel in managing schedules, coordinating events, and maintaining confidential records while effectively collaborating with various stakeholders.<br><br>Responsibilities:<br>• Oversee the Dean’s schedule by coordinating virtual and in-person meetings, preparing necessary materials, and ensuring follow-through on appointments.<br>• Organize meeting logistics, including reserving conference rooms, setting up audio-visual equipment, and distributing relevant agendas and notes.<br>• Act as the main point of contact for correspondence and office procedures, drafting and sharing notices, forms, presentations, and other materials.<br>• Plan and manage events for the Dean’s office, coordinating with attendees and ensuring smooth scheduling and communication.<br>• Maintain a secure filing system for confidential documents such as personnel reviews, organizational charts, and departmental distribution lists.<br>• Assist with the preparation and submission of final documentation for personnel reviews to the Provost’s Office.<br>• Collaborate on reports, assignments, and projects with the Dean and office staff to ensure seamless workflow within the division.<br>• Execute special projects by setting priorities, managing timelines, and troubleshooting issues as they arise.<br>• Perform additional tasks assigned by the Dean to meet operational needs.
<p>Our client is seeking a motivated and detail-oriented <strong>Entry-Level Medical Biller</strong> to join their team. This is an excellent opportunity to gain hands-on experience and learn the ins-and-outs of medical billing while working alongside a supportive and skilled team.</p><p><strong>Role Overview:</strong></p><p>As an Entry-Level Medical Biller, you will play a vital role in maintaining the financial health of the organization. You will process medical claims, verify insurance coverage, and ensure timely and accurate payments. Your attention to detail and ability to solve problems will help make a difference in this fast-paced and rewarding environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately prepare and submit healthcare claims to insurance companies.</li><li>Review patient medical records to ensure accurate coding and documentation for billing purposes.</li><li>Verify patient insurance information and benefits to determine eligibility for services.</li><li>Follow up on unpaid or denied claims with insurance companies to ensure resolution.</li><li>Post payments and maintain accurate records in the billing software system.</li><li>Respond to patient and provider inquiries regarding billing, payments, and insurance claims.</li><li>Assist with audits and compliance to ensure adherence to HIPAA and regulatory requirements.</li></ul><p><strong>Qualifications:</strong></p><ul><li>High school diploma or equivalent is required; postsecondary coursework or certification in medical billing/coding is a plus.</li><li>Strong organizational and time management skills with attention to detail.</li><li>Excellent communication skills (verbal and written) and a customer service mindset.</li><li>Basic knowledge of medical terminology and insurance processes is a bonus, but not required—training will be provided!</li><li>Proficient in Microsoft Office Suite (Word, Excel) with the ability to learn industry-specific software.</li><li>A positive attitude, team spirit, and eagerness to learn and grow in the role.</li></ul><p><br></p><p><br></p>
<p>Job Title: Part-Time Administrative Assistant (Temporary-to-Hire)</p><p>Location: Doylestown, PA (100% Onsite)</p><p>Schedule: Flexible, 10–20 hours per week | Monday–Friday, 8:00 AM – 4:30 PM</p><p><br></p><p>About Us:</p><p>We are a nonprofit dedicated to supporting our community through accessible and compassionate care. We are seeking a detail-oriented and adaptable Administrative Assistant to join our team in a part-time, temporary-to-hire capacity. While this position does not guarantee permanent placement, there is potential for long-term employment based on business needs and individual performance.</p><p><br></p><p>Position Overview:</p><p>The Administrative Assistant will provide essential office support to staff, volunteers, and committees within the organization. This role requires a professional, organized individual who can manage multiple tasks, communicate effectively, and adapt to shifting priorities.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and transfer incoming calls, providing professional customer service.</li><li>Open, sort, and distribute mail, as well as filter emails to appropriate staff members.</li><li>Schedule meetings for committees and groups, including booking rooms, sending invitations, and managing calendars.</li><li>Ensure incoming checks are logged, tracked, and allocated correctly to the appropriate entity using spreadsheets.</li><li>Assist with event-related financial tracking (e.g., luncheons, fundraisers), depending on experience.</li><li>Support volunteers in formatting newsletters and collaborate with staff to prepare professional communications and email drafts.</li><li>Provide assistance to volunteers and committees as needed, including phone support and administrative coordination.</li></ul>
We are looking for a meticulous Administrative Assistant/Executive Assistant to provide comprehensive support to executive-level staff and office operations. This role involves managing communication, organizing information, and performing essential clerical tasks to ensure seamless day-to-day functionality. As a long-term contract position located in Eagan, Minnesota, this opportunity is ideal for candidates who excel in multitasking and thrive in dynamic environments.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and appointments for executive staff.<br>• Prepare, edit, and distribute correspondence, reports, and presentations using Microsoft Word, Excel, and PowerPoint.<br>• Conduct research and compile data to support decision-making and project planning.<br>• Handle sensitive information with confidentiality and maintain organized records.<br>• Respond to inquiries and information requests in an efficient and timely manner.<br>• Manage office supplies and equipment, ensuring smooth daily operations.<br>• Perform clerical duties such as photocopying, scanning, and distributing faxes.<br>• Assist with financial tasks including basic bookkeeping, preparing invoices, and tracking expenses.<br>• Act as a liaison between executives and other staff, facilitating effective communication.<br>• Maintain accurate and up-to-date records for correspondence and office management.
<p>Our client, a small nonprofit organization dedicated to managing a training fund, is seeking a proactive and detail-oriented <strong>Bilingual Administrative Assistant</strong>. This role is vital to ensuring the smooth daily operation of the organization, supporting both administrative and program-related functions. The ideal candidate will possess strong organizational skills, effective communication abilities in both languages, and a commitment to the mission of the organization.</p>
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
<p>We are looking for a dedicated Part Time Office Assistant to join our team in Fairfax, Virginia. This is a contract position requiring an attentive and organized individual who can provide support across multiple tasks. The role involves working onsite Monday through Friday 9 am to 2:30 pm/3.00 pm.</p><p>Responsibilities:</p><p>• Greet employees and visitors at the front office, ensuring a welcoming and organized environment.</p><p>• Provide assistance to staff with a variety of administrative tasks, including scheduling, organizing files, and inventory management.</p><p>• Travel between office locations as needed, requiring reliable transportation.</p><p>• Maintain office supplies by monitoring inventory and restocking as necessary.</p><p>• Operate and load the dishwasher to ensure a clean and organized workspace.</p><p>• Answer and manage multi-line phone systems, directing calls appropriately.</p><p>• Perform data entry and maintain accurate records using Microsoft Word and Outlook.</p><p>• Assist in organizing and maintaining office files to ensure accessibility.</p><p>• Build strong relationships through clear communication and empathy.</p><p>• Adapt to changing situations and take ownership of problems to find effective solutions.</p>
<p>We are seeking a highly skilled and polished <strong>Executive Assistant</strong> to support senior leadership for one of our <strong>prestigious North San Diego clients</strong>. This role requires a <strong>top-tier professional</strong> with a proven ability to manage executive-level priorities, navigate complex schedules, and serve as the strategic right hand to C-suite leaders.</p><p><br></p><p><strong><u>Role Overview:</u></strong></p><p>The Executive Assistant will act as the organizational heartbeat of the executive office, managing communications, streamlining workflows, and anticipating needs before they arise. This is a high-visibility role where discretion, professionalism, and judgment are paramount.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Manage complex calendars, schedule high-level meetings, and coordinate domestic and international travel arrangements.</li><li>Draft, edit, and prepare professional correspondence, presentations, and confidential documents.</li><li>Serve as the liaison between executives, internal teams, board members, and external stakeholders.</li><li>Organize executive-level events, board meetings, and offsite retreats, ensuring flawless execution.</li><li>Anticipate executives’ needs, proactively problem-solve, and ensure priorities are met.</li><li>Maintain confidentiality with sensitive business and personnel matters.</li><li>Track and manage special projects with precision and timely delivery.</li></ul>
<p>We are looking for a detail-oriented Office Assistant to join our team in Dayton, Ohio. In this long-term contract position, you will play a vital role in ensuring the smooth operation of office functions, including mail processing, reception coverage, and supply management. This is an excellent opportunity to contribute to a mission-driven non-profit organization while supporting essential administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Scan and organize clinical forms to maintain accurate records.</p><p>• Provide lunch and full-day coverage for reception, including handling multi-line phone calls.</p><p>• Assemble assessment form boxes and staff binders for new and existing employees.</p><p>• Manage and distribute office and back-order supplies, ensuring inventory is well-maintained.</p><p>• Maintain and organize the supply room and form stock.</p><p>• Handle outgoing mail by metering it for postal pickup, and distribute incoming mail to appropriate staff.</p><p>• Set up refreshment tables for board meetings and greet board members upon arrival.</p><p>• Escort visitors as needed to ensure their comfort and security.</p><p>• Witness and document shredding destruction for compliance purposes</p><p><br></p><p><strong>For immediate consideration, call 937.224.8326.</strong></p>
<p>We’re currently working with a dynamic and fast-paced organization in Streetsboro, Ohio, to find a detail-oriented <strong>Administrative Assistant</strong>. This role offers the potential for long-term growth, providing an excellent opportunity for professionals seeking to build a career in administrative support.</p><p><strong>Position Type:</strong> Contract-to-Permanent </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Customer Service:</strong> Provide first-class customer service by addressing inquiries, resolving issues quickly, and building strong relationships.</li><li><strong>Data Management:</strong> Accurately enter, update, and maintain critical information in databases and systems.</li><li><strong>Purchase Orders:</strong> Support processes by placing purchase orders.</li><li><strong>Logistics Coordination:</strong> Manage container logistics and collaborate with trucking companies to support operational functions.</li><li><strong>Pricing Management:</strong> Handle pricing tasks for various products and maintain accurate pricing records.</li><li><strong>Document and Spreadsheet Creation:</strong> Prepare and manage spreadsheets, reports, and documents using Microsoft Excel and other Microsoft Office tools.</li><li><strong>Email and Calendar Management:</strong> Manage email correspondence, schedule appointments, and organize calendars as needed.</li><li><strong>Administrative Support:</strong> Assist the team with a variety of other administrative tasks, adapting to changing priorities in a fast-paced setting.</li><li><strong>Attention to Detail:</strong> Ensure accuracy and efficiency in all tasks, helping the office run smoothly.</li></ul>
<p><strong>Senior Accounting Manager / Assistant Controller</strong></p><p><strong>Location:</strong> San Francisco, CA (4–5 days in office)</p><p><strong>Compensation:</strong> $160,000–$190,000 (DOE) + Bonus</p><p><br></p><p>A mission-driven private investment firm is seeking a <strong>Senior Accounting Manager / Assistant Controller</strong> to join its growing finance and accounting team in San Francisco. This is a unique opportunity to contribute to a firm that blends financial performance with social impact, particularly in the real estate sector focused on housing accessibility.</p><p><br></p><p><strong>About the Firm</strong></p><p>This premier organization has a national footprint and a strong track record of investing in real estate assets that support community development. With over $1 billion in assets under management and a collaborative team culture, the firm operates through joint ventures, direct acquisitions, and strategic partnerships. The team is lean, agile, and committed to excellence in both investment outcomes and operational execution.</p><p><br></p><p><strong>Position Overview</strong></p><p>Reporting to the Corporate Controller and working closely with the CFO, this role will be instrumental in enhancing internal and external financial reporting, supporting fund operations, and driving process improvements. You’ll collaborate across departments including Operations and Asset Management, and play a key role in managing audits, investor communications, and system implementations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee quarterly fund and property-level financial reviews</li><li>Ensure compliance with partnership agreements and reporting requirements</li><li>Lead quarterly reporting to limited partners, joint venture partners, and internal stakeholders</li><li>Support cash flow forecasting and liquidity planning</li><li>Collaborate with fund administrators and property managers</li><li>Manage post-acquisition prorations and onboarding processes</li><li>Drive improvements in accounting systems, policies, and procedures</li><li>Assist with treasury and cash management across multiple platforms</li><li>Document and refine financial policies and procedures</li></ul><p><strong>What You’ll Gain</strong></p><ul><li>Competitive salary and performance-based bonus</li><li>Opportunities for professional growth and leadership</li><li>A collaborative, entrepreneurial work environment</li><li>Office culture based in San Francisco’s Financial District (4 days/week)</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
