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154 results for Front Desk Coordinator jobs

Receptionist

Washington, DC
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, coordinating administrative tasks, and keeping office activity organized. The role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while providing attentive support to visitors and internal teams. Responsibilities: • Welcome guests in a courteous manner, assist with check-in procedures, and guide them to the appropriate contacts or meeting spaces. • Coordinate incoming and outgoing deliveries by working with courier services and ensuring packages are tracked and routed accurately. • Maintain visitor and call records, issue access badges or security passes, and support front desk documentation with accuracy and discretion. • Oversee conference and boardroom calendars, confirm room readiness, and help ensure meeting equipment is available and functioning properly. • Perform a variety of clerical duties such as typing documents, organizing files, photocopying materials, and preparing bound or mailed packets. • Respond to routine information requests and provide general administrative assistance to support smooth day-to-day office operations. • Handle front desk communications with care, including directing inquiries and escalating matters when needed. • Preserve organized records and uphold confidentiality when managing sensitive information or office documents.
2026-08-06T00:00:00Z

Receptionist

Denver, CO
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and office operations for a contract position based in Denver, Colorado. This role serves as a key point of contact for visitors, employees, and vendors while helping the office run smoothly through strong organization, service, and attention to detail. The ideal candidate brings prior reception or administrative experience, communicates clearly, and can manage multiple priorities in a reliable and dependable manner. Responsibilities: • Greet guests, employees, and vendors in a courteous manner, identify the purpose of each visit, and connect visitors with the appropriate team members. • Manage incoming and outgoing mail operations, including sorting deliveries, preparing large mailings, maintaining postage equipment and supplies, and coordinating carrier pickups. • Arrange cost-conscious shipping through approved delivery providers and track outgoing packages to ensure timely arrival. • Maintain shared calendars and conference room schedules, helping teams organize appointments, meetings, and space reservations efficiently. • Keep the office stocked with kitchen, workplace, and event supplies, and submit related purchases and expenses accurately using the company card process. • Support the upkeep of common areas through light daily maintenance tasks and coordinate with service providers for repairs, equipment servicing, and replacement needs. • Assist with office facilities administration, including floor plan updates, key tracking, security access coordination, and communication with building management. • Partner with internal teams to organize records storage, retention documentation, and off-site file management in accordance with established compliance practices. • Coordinate logistics for meetings and events by reserving rooms, arranging catering, preparing materials, and assisting with participant support for internal and client-facing gatherings. • Provide general administrative assistance such as filing, scanning, copying, assembling reports, and supporting board meeting preparation, travel, venue, and document coordination when needed.
2026-08-07T00:00:00Z

Receptionist

Chicago, IL
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Chicago, Illinois. This contract position with potential for permanency is ideal for someone who enjoys being the central point of contact for employees, visitors, and workplace needs while creating a welcoming and well-organized office experience. The role offers an opportunity to demonstrate strong service skills, adaptability, and teamwork over the first several months with the potential to transition into a long-term position. This job is fully onsite and hours are 7:00am-4:30pm. Responsibilities:• Prior experience in a receptionist, front desk, or customer-facing administrative role.• Ability to handle inbound calls confidently using a multi-line phone or switchboard system.• Strong interpersonal skills with a calm, welcoming, and service-oriented approach.• Proficiency with basic office technology, including typing, Microsoft Outlook, and Microsoft Excel.• Capable of managing multiple requests while staying organized and attentive to detail.• Willingness to cross-train and assist with mail handling, hospitality support, and other office services.• Dependable availability for a Monday through Friday schedule and readiness to start as soon as possible.
2026-08-05T00:00:00Z

Receptionist

Tucson, AZ
onsite
Temporary to Hire
16 - 16 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front desk operations in Tucson, Arizona. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a positive first impression, delivering attentive customer service, and keeping office activity organized throughout the day. The schedule for this role is Monday through Friday, with shifts aligned to business needs between 7:00 AM and 5:00 PM. Responsibilities: • Welcome visitors, clients, and service guests in a courteous manner and direct them to the appropriate team members or departments. • Manage incoming phone calls and emails efficiently, providing accurate information and ensuring inquiries are routed promptly. • Coordinate appointment scheduling and assist with calendar updates to help maintain smooth daily operations. • Support valet and customer arrival processes by helping organize check-ins and communicating with internal teams as needed. • Partner with the administration and service departments to relay messages, confirm details, and keep workflows moving effectively. • Enter and update customer or service-related information in office systems with a high degree of accuracy. • Assist with general front office tasks such as document handling, order-related entries, and routine administrative support. • Maintain a welcoming reception area and contribute to a detail-oriented, service-focused environment for all visitors.
2026-08-05T00:00:00Z

Receptionist

Buena Park, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front office operations in California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating a positive first impression while keeping administrative activities organized and running smoothly. The person in this role will serve as a central point of contact for guests, callers, and internal staff while assisting with a variety of clerical and office support duties. Responsibilities: • Welcome visitors, oversee check-in procedures, and guide guests or callers to the appropriate department with courtesy. • Coordinate calendars, arrange appointments, and help maintain organized scheduling for office needs. • Complete administrative work such as entering information, filing records, scanning materials, and keeping documents properly organized. • Assist with workplace support tasks by monitoring office supplies, helping manage service requests, and contributing to a well-maintained environment. • Handle incoming and outgoing mail, shipments, and package distribution in a timely and accurate manner. • Provide basic financial administrative support, including tracking invoices or processing payments when needed. • Offer day-to-day office assistance to internal teams and contribute to special assignments as priorities arise.
2026-08-07T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Robert Half is partnering with a mission-driven nonprofit organization seeking a friendly and organized Receptionist to serve as the first point of contact for visitors, clients, and community members. This role is ideal for someone who enjoys providing exceptional customer service, supporting daily office operations, and contributing to an organization focused on making a positive impact.Key Responsibilities:<ul><li>Welcome visitors, clients, and guests with a warm and professional demeanor.</li><li>Answer and route incoming phone calls while providing excellent customer service.</li><li>Manage the front desk and maintain a welcoming, organized reception area.</li><li>Respond to general inquiries and direct individuals to the appropriate departments or resources.</li><li>Coordinate visitor sign-in procedures and maintain front desk records.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule appointments, assist with calendars, and coordinate meeting logistics.</li><li>Provide administrative support including data entry, scanning, filing, and document preparation.</li><li>Maintain accurate records and update databases as needed.</li><li>Assist with office supply management and general office organization.</li><li>Support nonprofit programs, events, and administrative projects as needed.</li><li>Handle confidential client and organizational information with professionalism and discretion.</li></ul>
2026-07-27T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-30T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-30T00:00:00Z

Receptionist

Cartersville, GA
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a professional and customer-focused Receptionist to serve as the first point of contact for visitors, clients, and employees. The Receptionist will manage front desk operations, answer and direct incoming calls, provide administrative support, and help ensure the office runs smoothly and efficiently. The ideal candidate is organized, detail-oriented, and possesses excellent communication and multitasking skills. Key Responsibilities<ul><li>Greet and assist visitors, clients, and vendors in a friendly and professional manner.</li><li>Answer, screen, and route incoming phone calls.</li><li>Manage the reception area and maintain a welcoming office environment.</li><li>Schedule appointments, meetings, and conference rooms.</li><li>Receive, sort, and distribute mail, packages, and deliveries.</li><li>Maintain office supplies and coordinate replenishment as needed.</li><li>Perform data entry, filing, scanning, and document management.</li><li>Assist with preparing reports, correspondence, and presentations.</li><li>Support various administrative and clerical functions for multiple departments.</li><li>Maintain accurate records and update company databases.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-07-24T00:00:00Z

Receptionist

Ayer, MA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a welcoming and organized Receptionist to serve as the first point of contact for visitors and callers in Ayer, Massachusetts. This contract opportunity is ideal for someone who enjoys creating a well-organized front-desk experience while supporting both clients and employees throughout the day. The right candidate will combine strong communication skills, sound judgment, and basic computer knowledge to keep daily reception activities running smoothly. Responsibilities: • Welcome guests and walk-in clients, provide helpful assistance, and direct them to the appropriate person or department. • Manage incoming calls through a multi-line phone system, route inquiries accurately, and take clear messages when needed. • Maintain a well-organized front-desk environment that reflects a courteous and service-oriented workplace. • Offer day-to-day administrative support to staff and visitors by responding to routine questions and handling general reception needs. • Monitor lobby activity and ensure visitors are received promptly and assisted efficiently. • Support overall office operations by completing light clerical tasks and helping maintain organized front-office processes.
2026-08-07T00:00:00Z

Receptionist

Mayfield Heights, OH
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a welcoming and highly organized Medical Receptionist to support daily front-desk operations for a busy med spa in Ohio. This Long-term Contract position is ideal for someone who enjoys creating a positive patient experience, managing multiple priorities, and communicating clearly in a fast-paced, team-focused setting. The right candidate will be comfortable using online scheduling tools, handling patient interactions effectively, and keeping the reception area running smoothly. Responsibilities: • Greet patients and visitors warmly, creating a welcoming and inviting first impression at the front desk. • Coordinate appointments through online booking systems while confirming schedules and updating patient information accurately. • Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate team members as needed. • Manage patient check-in and check-out activities, ensuring paperwork and front-office processes are completed efficiently. • Maintain an organized reception area and support smooth daily office flow in an on-site environment. • Communicate with staff to help balance scheduling needs and provide seamless service throughout the day. • Perform general administrative support tasks such as data entry, message handling, and basic documentation assistance. • Adapt to changing priorities and multitask effectively while delivering attentive customer service in a busy medical office setting.
2026-08-03T00:00:00Z

Receptionist

Phoenix, AZ
onsite
Temporary / Contract
18 - 18.56 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Phoenix. This is a Contract position expected to last six weeks, with the possibility of an extension based on business needs. The person in this role will serve as the first point of contact for visitors, manage incoming calls, and help keep the office environment organized and welcoming. Responsibilities:• Welcome guests professionally and create a positive first impression for everyone entering the office.• Manage the front desk throughout the workday and respond promptly to general inquiries in person and by phone.• Receive, sort, and distribute incoming packages and deliveries to the appropriate recipients.• Guide visitors, vendors, and staff to the correct office areas or meeting locations.• Prepare meeting spaces as needed to support scheduled gatherings and office activities.• Handle routine administrative support tasks that help the department run smoothly.• Maintain a neat reception area and ensure the front office remains presentable at all times.
2026-07-31T00:00:00Z

Receptionist

Lexington Park, MD
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations in Maryland. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming environment, staying organized, and handling a variety of administrative tasks with care and efficiency. The person in this role will serve as a key point of contact for visitors, deliveries, and general office coordination while providing dependable clerical support across the site. Responsibilities: • Welcome guests and guide them to the appropriate person or meeting area while maintaining a welcoming and organized front office presence. • Coordinate incoming and outgoing deliveries, including packages handled through courier services. • Keep visitor and call records accurate, issue access badges or passes as needed, and support basic front desk security procedures. • Manage meeting room calendars and help ensure conference spaces and equipment are ready for use. • Provide day-to-day administrative assistance such as document preparation, typing, filing, copying, and assembling printed materials. • Support outgoing mail and office distribution tasks to help maintain smooth daily operations. • Respond to general inquiries in a courteous and timely manner, escalating requests when appropriate.
2026-08-07T00:00:00Z

Receptionist

California, MD
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations in California, Maryland. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks with accuracy, and providing dependable support across the office. The role offers the opportunity to contribute to a well-organized workplace while interacting with visitors, staff, and delivery services throughout the day. Responsibilities: • Welcome guests in a courteous manner, guide them to the appropriate contacts, and ensure a positive first impression of the office. • Coordinate incoming and outgoing deliveries by working with courier services and tracking packages as needed. • Maintain accurate visitor and call records, issue access badges or passes, and support basic front desk security procedures. • Organize meeting room calendars, confirm room availability, and help keep conference room equipment ready for use. • Handle clerical assignments such as typing documents, filing records, photocopying materials, and assembling printed packets. • Prepare outgoing mailers and assist with routine administrative tasks that support smooth day-to-day office operations. • Respond to general inquiries in person and by phone while directing requests to the appropriate team members. • Provide additional office support as needed to help maintain an efficient and organized reception area.
2026-08-06T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-08-07T00:00:00Z

Receptionist

Lancaster, NY
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a welcoming and dependable Receptionist to support daily front-desk operations for a Contract position in Lancaster, New York. This opportunity is ideal for someone who enjoys creating a positive first impression, managing incoming calls efficiently, and keeping the reception area organized. The role requires strong communication skills, a detail-oriented approach, and confidence handling a busy phone system in a part-time capacity. Responsibilities: • Greet visitors and provide courteous front-desk support while maintaining a detail-oriented and inviting environment. • Manage incoming calls through a multi-line phone system, directing each call to the appropriate person or department. • Respond to inbound inquiries promptly and accurately, ensuring callers receive helpful information or timely follow-up. • Support day-to-day reception activities such as monitoring the front area and assisting with general administrative needs. • Handle switchboard operations efficiently, balancing multiple calls at once while maintaining excellent customer service. • Maintain an organized reception space and help ensure smooth communication between guests, staff, and callers.
2026-08-03T00:00:00Z

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a highly organized Receptionist to support daily front-desk operations and administrative coordination in Parsippany, New Jersey. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with accuracy, and enjoys supporting teams across several business functions. The role will serve as a central point of contact for visitors, callers, mail flow, supply coordination, and a range of office projects while maintaining strong attention to detail. Responsibilities: • Greet incoming visitors and manage a busy multi-line phone system, directing calls promptly to the appropriate executives and departments. • Coordinate meeting support tasks, including arranging food service for office events and maintaining shared scheduling through Outlook calendars with administrative team members. • Purchase, organize, and distribute office materials for the Parsippany office and multiple related properties, while also overseeing weekly kitchen and pantry restocking. • Receive, sort, and route incoming mail, overnight packages, and outbound shipments for several departments, ensuring timely delivery and proper tracking. • Process utility bill documentation by scanning, printing, filing, and organizing records by service type and property for ongoing reporting needs. • Submit submetering information to external vendors, distribute resulting tenant invoice documents, and maintain related tracking spreadsheets for internal teams. • Review historical utility and invoice data, identify inconsistencies, and communicate findings to Accounting and Property Management stakeholders. • Prepare and update Excel-based budget worksheets for assigned properties, including entering financial data, maintaining file links, and recording monthly actuals by account. • Provide administrative support for special assignments such as broker list updates, proposal assistance, check distribution, file labeling, records maintenance, contract comparisons, and data entry into internal purchasing or risk management systems.
2026-08-03T00:00:00Z

Receptionist

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Receptionist Receptionist Opportunities We currently have an opening for an articulate, highly-skilled Receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you. How you will make an impact · Greet visitors · Answer all incoming phone calls · Excellent communication and social skills · Excellent spelling and grammar · Sense of urgency and capable of prioritizing · Responding to inquiries, providing excellent customer service · Receiving, reviewing, and distributing incoming mail according to specified procedures · Maintaining various office files and providing general office filing support · Ordering office and kitchen supplies · Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks Please apply online or through our Robert Half app
2026-08-07T00:00:00Z

Receptionist

Midland, TX
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for a dependable Receptionist to support daily front office operations in Midland, Texas. This Contract to permanent position is ideal for someone who enjoys maintaining an organized workplace, assisting multiple departments, and providing a welcoming first impression for visitors and callers. The role offers the opportunity to grow with a stable company that values long-term commitment and consistent performance. Candidates who are comfortable handling routine administrative work with accuracy and care will thrive in this position. Responsibilities: • Welcome guests in a courteous and attentive manner, ensuring they are directed to the appropriate department or contact. • Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking clear messages when needed. • Provide day-to-day administrative support by preparing copies, organizing documents, and maintaining filing systems for various teams. • Assist with onboarding-related paperwork for new employees and help ensure documents are completed and routed correctly. • Enter and update information in office records and databases with a high level of accuracy and attention to detail. • Support general front desk operations by keeping the reception area orderly and responding to routine office requests. • Work closely with internal departments to help complete recurring clerical tasks and maintain smooth office workflow.
2026-08-07T00:00:00Z

Receptionist

Midland, TX
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an experienced and dependable Receptionist to support front office operations for a contract position based in Midland, Texas. This role combines welcoming guests and handling communications with accurate administrative and invoice-related data entry, making it a strong fit for someone who is organized, service-minded, and comfortable in a busy office setting. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to keep daily workflows running smoothly while supporting the broader team. Responsibilities: • Welcome visitors, clients, and vendors with a courteous and detail-oriented approach while serving as the first point of contact for the office. • Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely manner. • Enter invoice information into the OpenInvoice platform with a high degree of accuracy and maintain supporting documentation. • Monitor invoice progress, update records as needed, and help keep payment-related information organized and current. • Scan, sort, file, and retrieve both digital and paper records to support efficient office administration. • Process incoming and outgoing mail and coordinate general correspondence for the office. • Provide day-to-day administrative assistance to office personnel and leadership, including support for routine tasks and special assignments. • Maintain a neat and orderly reception area that reflects a well-organized environment for guests and staff. • Perform general data entry across company systems and verify information for completeness and accuracy.
2026-08-07T00:00:00Z

Receptionist

Sun Prairie, WI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a food processing organization in Sun Prairie, Wisconsin. This Long-term Contract position is ideal for someone who can balance customer-facing service, administrative coordination, and shipping support in a fast-paced office setting. The person in this role will help create an organized, welcoming environment while ensuring documents, deliveries, and internal communications are handled accurately and on schedule. Responsibilities: • Welcome visitors and direct them appropriately, ensuring employees are promptly informed when guests arrive. • Manage incoming calls and front desk activity while maintaining an efficient flow of communication throughout the office. • Review and process new customer credit application paperwork with accuracy and timely follow-through. • Receive, sort, and distribute mail and parcel deliveries, and prepare outgoing shipments through approved carriers. • Check the company post office box and handle related postal pickups as part of routine office support. • Prepare meeting documentation and complete general word processing tasks, including recording notes for Monday morning meetings. • Support payroll distribution and assist with uniform ordering and shipment coordination for employees. • Complete daily data downloads, assist with Friday ingredient inventory reporting, and scan and file bills of lading for the shipping team. • Respond to customer concerns in a courteous manner, route issues to the appropriate contacts, and help maintain a positive service experience. • Identify opportunities to improve front desk processes and provide additional administrative support as needed.
2026-08-06T00:00:00Z

Referral Coordinator

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A Healthcare company is looking for a detail-oriented Referral Coordinator to support patient access to specialty care and related services in Los Angeles, California. This Referral Coordinator position focuses on coordinating referrals, securing authorizations, and maintaining clear communication with patients, providers, and payers to help ensure seamless continuity of care. The Referral Coordinator is organized, responsive, and comfortable managing insurance follow-up activities in a fast-paced clinical environment. Key Responsibilities:• Coordinate incoming referral requests for specialty consultations, diagnostic services, and external care providers, ensuring each case is handled accurately and promptly.• Confirm insurance coverage, benefits, and referral-related eligibility requirements before services are arranged or submitted for approval.• Obtain preauthorizations from health plans and follow through on payer requests to prevent delays in patient care.• Arrange referral appointments when needed and keep patients informed about next steps, scheduling details, and required documentation.• Monitor open referrals through completion, verify that visits occur as planned, and collect consultation notes or other records for the patient chart.• Update electronic health records and referral tracking tools with complete, timely documentation while reviewing entries for accuracy and reporting compliance.• Work closely with clinical staff and providers to resolve referral questions, communicate barriers, and escalate issues that may affect turnaround times.• Support patients by explaining the referral process, addressing concerns, and guiding them through insurance and specialty care requirements.• Contribute to reporting, staff meetings, and process improvement efforts aimed at strengthening referral workflows and patient service outcomes. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-07T00:00:00Z

Medical Front Desk Specialist

Sacramento, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations at a healthcare office in Sacramento, California. This is a Contract position suited for someone who is organized, welcoming, and comfortable managing appointments and front office workflows in a medical setting. The ideal candidate will help create a smooth check-in experience while keeping administrative tasks accurate and on schedule. Responsibilities: • Welcome patients and visitors professionally, providing a positive first impression at the front desk. • Coordinate appointment calendars, book visits, and adjust schedules as needed to support office flow. • Manage patient check-in and check-out activities, ensuring information is complete and accurately recorded. • Answer incoming calls, respond to routine questions, and direct messages to the appropriate staff members. • Maintain front office documentation and update patient records in accordance with office procedures. • Collect and verify basic patient information while supporting efficient communication between patients and the care team. • Assist with general receptionist duties such as filing, data entry, and preparation of daily administrative tasks.
2026-08-06T00:00:00Z

Medical Front Desk Specialist

Chattanooga, TN
onsite
Temporary / Contract
19 - 22 USD / Hourly
Are you a people person with a knack for staying organized in a fast-paced environment? Do you enjoy making a positive impact on people's lives? If so, we want to hear from you! Join our client’s dedicated medical team as a Medical Front Desk Receptionist, where you’ll play an essential role in ensuring the smooth day-to-day operations of a thriving office near downtown Chattanooga, TN. Why Apply?Impactful Role: Be the friendly face that patients see as they walk through the door, helping create a welcoming environment for each appointment.Professional Growth Opportunities: This is your chance to sharpen your administrative and interpersonal skills in a growing medical office setting.Convenient Location: Work just steps away from the vibrant downtown Chattanooga area.Your Key Responsibilities Will Include:Creating a Positive First Impression: Greet and assist patients with warmth, empathy, and professionalism.Managing Appointments: Answer incoming calls, schedule and confirm appointments, and coordinate patient records with the utmost accuracy.Providing Support: Act as a liaison by addressing patient inquiries related to office policies and procedures.Streamlining Office Operations: Tackle various administrative and organizational tasks to maintain smooth office functionality. What You Bring to the Role:Interpersonal Excellence: A passion for working with people and delivering exceptional customer service.Adaptability: Ability to multitask effectively and maintain attention to detail in a fast-paced medical office environment.Team Spirit: A collaborative mindset and a commitment to supporting your team members.Integrity: Ability to pass a background and drug screening. Preferred Qualifications:Familiarity with medical office operations or prior experience in a similar role is a plus.Strong communication and organizational skills.Proficiency with electronic medical records (EMR) systems like Cerner or Epic is an advantage
2026-08-05T00:00:00Z

Medical Front Desk Specialist

Greenwood, IN
onsite
Temporary to Hire
18 - 21 USD / Hourly
We are seeking a dependable and detail-oriented Medical Front Office Specialist to support daily operations in a busy healthcare office. This role is ideal for someone who thrives in a fast-paced environment, provides excellent patient service, and can manage multiple administrative responsibilities with accuracy and professionalism. This position works 3 days per week in Carmel, Mondays in Greenwood, and every other Friday in Greenwood. On alternating Fridays, the work location will be Muncie. Shift: 8 hours between 8am and 6:30pm (either 8am- 5pm or 9:30am - 6:30pm) Key Responsibilities:<ul><li>Print and prepare the daily patient schedule for the office</li><li>Check out patients promptly and accurately following appointments</li><li>Collect copays and process patient payments</li><li>Enter and verify patient insurance information accurately in the system</li><li>Receive incoming referrals and ensure they are handled appropriately</li><li>Send outgoing referrals to specialists and other providers as needed</li><li>Call patients to confirm upcoming appointments and assist with scheduling</li><li>Retrieve incoming faxes and work them as needed, including routing and follow-up</li></ul>
2026-08-07T00:00:00Z

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