<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team. This is a long-term contract position where you will play a pivotal role in maintaining the efficiency of office operations and ensuring excellent communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and efficient office environment.</p><p>• Manage inbound phone calls, directing inquiries to the appropriate departments or individuals.</p><p>• Process incoming and outgoing mail, including sorting, distributing, and preparing shipments.</p><p>• Coordinate office supply inventory, placing orders and ensuring adequate stock levels.</p><p>• Utilize Microsoft Teams for effective communication and collaboration across teams.</p><p>• Handle scheduling and calendar management using Microsoft Outlook.</p><p>• Provide administrative support for various office tasks and special projects.</p><p>• Maintain accurate records and documentation to support office operations.</p><p>• Assist with organizing meetings and preparing necessary materials.</p>
We are looking for a skilled receptionist to join our team in Stratham, New Hampshire. This contract position requires a detail-oriented individual who can manage front desk operations, handle communications, and provide exceptional customer service. The ideal candidate will demonstrate strong organizational and technical skills while maintaining a welcoming and efficient environment.<br><br>Responsibilities:<br>• Operate and manage multi-line phone systems to answer and direct calls effectively.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Perform accurate data entry tasks to maintain organized records and databases.<br>• Manage email correspondence professionally and respond to messages in a timely manner.<br>• Coordinate and schedule appointments, ensuring smooth calendar management.<br>• Utilize Microsoft Excel, Word, and Outlook for various administrative tasks.<br>• Organize and maintain files, ensuring easy access to important documents.<br>• Foster positive interpersonal interactions to create a welcoming atmosphere for clients and visitors.<br>• Support team members with administrative duties as needed.
<p><strong>Robert Half is seeking two Help Desk Specialists to support a healthcare organization in Eugene, Oregon.</strong> This role involves providing hands-on support across multiple locations to set up and configure hardware/software for end users. The position is <strong>onsite, full-time (40 hours/week)</strong>, and is expected to last <strong>2.5–4 weeks</strong>, with the potential for extension. Apply today!</p><p><br></p><p>Job Details:</p><ul><li><strong>Schedule:</strong> Monday–Friday, 8:00 AM – 5:00 PM PST</li><li><strong>Duration:</strong> 4 weeks</li><li><strong>Location:</strong> Eugene, OR (1345 Olive St.) – onsite with travel to other Oregon sites in company vehicles</li></ul><p><br></p><p>Job Responsibilities:</p><ul><li>Reimage existing PCs and customize setup for various end users</li><li>Ensure users can log in and access all required applications and resources</li><li>Validate memory, apply Windows updates, and confirm security updates are current</li><li>Work under direction of IT Manager or IT Lead to follow documented checklists</li><li>Travel with IT staff to multiple sites to complete workstation setups (~300 PCs total)</li><li>Provide professional and friendly support to staff across locations</li></ul><p><br></p>
<p>We are seeking a proactive and detail-oriented <strong>Help Desk</strong> <strong>Analyst</strong> for a one-year remote contract. The ideal candidate will have strong technical troubleshooting skills and experience supporting end users in a dynamic enterprise environment. This role is focused on resolving desktop-related issues, enhancing the support knowledge base, and improving overall service delivery within the IT Help Desk team.</p><p><br></p><p>• Respond to incoming service requests in a timely manner, gather pertinent information, and document in the Help Desk System</p><p>• Classify and prioritize all service requests according to department standards and guidelines</p><p>• Troubleshoot issues related to personal computer hardware, software, and operating systems; printers; email; network/internet access; mobile devices, and any other requests within the scope of their expertise.</p><p>• Document all activity in a timely manner using the internal Help Desk System according to departmental standards and guidelines.</p><p>• Reassign and/or escalate service requests in a timely manner to the appropriate resource and level when necessary</p><p>• Maintain the resolution knowledge base by posting all relevant solutions.</p><p>• Provide information and reports as requested</p><p>• Prepare and present enterprise communications as required</p><p>• Work with Support Engineers and other internal service providers to guarantee smooth handoffs</p><p>• Mentor Help Desk Technician I staff to improve their technical proficiency and customer service level</p><p>• Assist DS Support Manager with internal projects that improve the overall effectiveness of the Help Desk Team</p><p>• Monitor Help Desk Team workloads and backlogs to facilitate higher service levels and achieve team goals</p><p>• Connect to systems remotely and work with employees to identify computing problems and correct them</p><p>• Identify Problems and Trends in the environment and assist with problem-solving proactively</p><p>• Perform other duties, as assigned</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818</p>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Rochester, New York. In this role, you will serve as the first point of contact for visitors and callers, providing exceptional customer service while managing front desk operations. This position is an excellent opportunity to contribute to a non-profit organization and utilize your communication and administrative skills.<br><br>Responsibilities:<br>• Greet visitors and callers with a courteous demeanor, ensuring a welcoming and helpful experience.<br>• Manage incoming phone calls, directing them to the appropriate departments or individuals.<br>• Maintain an organized front desk area, ensuring all materials and supplies are well-stocked.<br>• Handle scheduling and coordination of appointments or meetings as needed.<br>• Process and distribute incoming mail and packages promptly and efficiently.<br>• Use Microsoft Word and Microsoft Outlook to draft communications and manage correspondence.<br>• Support administrative tasks, such as data entry, filing, and document management.<br>• Assist with special projects or events as assigned, ensuring all logistical needs are met.<br>• Provide general office support to ensure smooth daily operations of the organization.
We are looking for a detail-oriented and personable Receptionist to join our team in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient scheduling. This is a long-term contract position ideal for someone who thrives in a dynamic, nonprofit environment.<br><br>Responsibilities:<br>• Greet and assist visitors with courtesy, ensuring a welcoming front desk experience.<br>• Handle inbound calls promptly, directing them to the appropriate departments or individuals.<br>• Maintain scheduling systems by coordinating appointments and meetings as needed.<br>• Manage and organize incoming mail and packages, ensuring timely distribution.<br>• Support administrative tasks, including filing, data entry, and maintaining office supplies.<br>• Ensure the reception area is clean, organized, and presentable at all times.<br>• Communicate effectively with staff and external contacts to facilitate smooth operations.<br>• Assist with event coordination and preparation as required.<br>• Provide general information about the organization to visitors and callers.
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
<p>We are looking for a detail-oriented and organized <strong><em>Receptionist </em></strong>to join a team on a contract basis in Honolulu, Hawaii. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front office experience. The ideal candidate will bring strong customer service skills and a proactive approach to handling a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients in a courteous and detail-oriented manner.</p><p>• Answer, screen, and direct incoming calls on a multi-line switchboard.</p><p>• Manage incoming and outgoing mail, ensuring timely processing and distribution.</p><p>• Maintain the organization and cleanliness of the front desk and reception area.</p><p>• Order and manage office supplies to ensure a well-stocked and functional workspace.</p><p>• Provide general administrative support to the team, including filing and data entry.</p><p>• Coordinate with internal departments to relay messages and schedule appointments.</p><p>• Handle inquiries and provide accurate information about the company and its services.</p>
We are looking for a detail-oriented and friendly Receptionist to provide contract coverage at our North Venice, Florida location. This is a Contract position requiring excellent organizational and communication skills to manage day-to-day front desk operations effectively. The role offers an opportunity to contribute to a dynamic workplace within the construction industry.<br><br>Responsibilities:<br>• Greet and assist visitors, vendors, and clients as they arrive at the office.<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and courteous responses.<br>• Sort, organize, and distribute incoming mail and packages.<br>• Maintain a tidy and welcoming reception area to reflect a detail-oriented environment.<br>• Provide support in administrative tasks as needed.<br>• Coordinate with the current receptionist for training and guidance on office procedures.<br>• Ensure seamless communication between departments by directing calls and inquiries appropriately.<br>• Uphold a business casual dress code, adhering to company standards.<br>• Assist with basic office operations during the receptionist's absence.
We are looking for a skilled Service Desk Personnel to join our team on a long-term contract basis in Cookeville, Tennessee. This role primarily focuses on system administration and application support, rather than hardware troubleshooting or general desktop support. The successful candidate will oversee the maintenance and support of the Tennessee Department of Health's Licensure and Regulation System, as well as manage tickets through Zendesk.<br><br>Responsibilities:<br>• Address and resolve system-related help desk tickets with a focus on application and program administration.<br>• Process user requests such as password resets, status updates, and workflow reassignments within established timelines.<br>• Maintain and configure system settings, user permissions, and automated workflows to meet operational needs.<br>• Collaborate with cross-functional teams, including application coordinators, trainers, and QA personnel, to ensure seamless system functionality.<br>• Document system changes, maintain detailed logs, and provide timely updates to stakeholders using tools like ServiceNow.<br>• Respond to all support tickets within one business day and aim to close tickets within three business days.<br>• Provide weekly status updates on configuration requests to the Application Manager and other stakeholders.<br>• Utilize Zendesk and similar platforms for efficient ticketing and workflow management.<br>• Ensure all non-system-related support activities are accurately logged and tracked.<br>• Follow up with users to gather additional information when needed and ensure clear communication throughout the support process.
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Dallas, Texas. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient operations. This position requires excellent communication skills and the ability to manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring they feel welcomed and attended to.<br>• Answer and direct calls using a multi-line phone system, transferring inquiries to the appropriate departments.<br>• Manage incoming and outgoing mail, sorting and distributing items efficiently.<br>• Handle the delivery of packages and documents while maintaining accurate records.<br>• Assist with administrative tasks, including managing sensitive and confidential information.<br>• Communicate effectively with managers and clients to address deadlines or job-related issues.<br>• Perform receptionist duties such as operating a switchboard and ensuring smooth office operations.<br>• Support additional projects as assigned, demonstrating flexibility and adaptability.<br>• Maintain a detail-oriented and organized front desk environment at all times.
We are looking for an organized and detail-oriented Receptionist to join our team in Cedar Knolls, New Jersey. In this long-term contract role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at our front desk. This position offers an excellent opportunity to develop your administrative and customer service skills in the water industry.<br><br>Responsibilities:<br>• Schedule and manage appointments to maintain an efficient workflow.<br>• Greet visitors and handle inquiries at the front desk in a courteous manner.<br>• Operate a multi-line phone system to answer calls and direct them appropriately.<br>• Respond to inbound calls while providing accurate information and assistance.<br>• Perform light filing tasks, ensuring records are accurately maintained in a mostly paperless environment.<br>• Participate in training sessions to master call handling and customer interaction techniques.<br>• Maintain a welcoming and organized reception area to create a positive first impression for clients and visitors.
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Sarasota, Florida. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and organized environment. This is a one-year contract position, offering an opportunity to showcase your administrative and customer service skills in a dynamic setting.<br><br>Responsibilities:<br>• Greet visitors and clients while managing the front desk area.<br>• Answer and direct calls using a multi-line phone system, ensuring prompt and efficient communication.<br>• Handle scheduling tasks, including setting appointments and maintaining calendars.<br>• Perform data entry and maintain accurate records in Microsoft Excel and other software tools.<br>• Organize and manage files, ensuring documents are easily accessible and up-to-date.<br>• Draft and manage email correspondence with clients and internal teams.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Assist with general office tasks, such as photocopying, scanning, and distributing mail.<br>• Collaborate with team members to maintain a clean and organized office environment.<br>• Utilize Microsoft Outlook, Word, and other tools to support daily operations.
<p>We are looking for a skilled Receptionist to join our team in Santa Clara, CA. This is a long-term contract position that requires an individual with excellent attention to detail, strong communication skills, and the ability to provide outstanding customer service. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at the front desk.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a welcoming and attentive presence at the reception area, ensuring all visitors feel comfortable and attended to.</p><p>• Answer incoming calls, route them appropriately, and provide information as needed.</p><p>• Greet and assist guests, clients, and visitors upon arrival, including providing directions or escorting them to meeting locations.</p><p>• Ensure all visitors are properly signed in and follow security protocols during check-in and check-out processes.</p><p>• Assist with badge creation and access setup for visitors and contract staff.</p><p>• Coordinate meeting room bookings, ensuring rooms are prepared and equipped for scheduled meetings.</p><p>• Respond to inquiries with a courteous and helpful attitude, reflecting high standards of customer service.</p><p>• Support administrative tasks such as file management, printing, and internet browsing as required.</p><p>• Collaborate with team members to ensure seamless operations and communication.</p><p>• Maintain an appearance that reflects years of experience and aligns with the company’s standards.</p>
We are looking for an organized and proactive Office Manager to join our team in Scottsdale, Arizona. This Contract-to-permanent position requires someone who excels at administrative tasks, vendor coordination, and event planning while maintaining a welcoming office environment. The ideal candidate will play a key role in ensuring smooth day-to-day operations while fostering a productive and collaborative workplace.<br><br>Responsibilities:<br>• Manage daily administrative functions, including ordering and maintaining office supplies to ensure a well-stocked and organized workspace.<br>• Serve as the primary point of contact at the reception desk, greeting visitors and handling incoming mail and packages.<br>• Coordinate with vendors and building management to address facility needs and resolve any operational issues.<br>• Organize catering services for meetings and company events, ensuring seamless execution.<br>• Plan and execute office events, including holiday celebrations and team-building activities.<br>• Maintain communication with external service providers to ensure workplace efficiency and compliance.<br>• Support the team with ad-hoc administrative tasks, fostering a positive and productive environment.
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Santa Barbara, California. This Direct Hire role is perfect for someone who thrives in a fast-paced office environment and enjoys balancing multiple responsibilities. The ideal candidate will possess excellent organizational skills, adaptability, and a proactive approach to supporting various departments.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and provide thoughtful assistance to clients and team members.</p><p>• Maintain and organize both physical and electronic filing systems to ensure easy access to documents.</p><p>• Order and manage office supplies to keep inventory stocked and organized.</p><p>• Provide backup support at the reception desk when needed.</p><p>• Scan and digitize documents for streamlined record-keeping and retrieval.</p><p>• Coordinate monthly billing processes for assigned accounts with accuracy and attention to deadlines.</p><p>• Assist with general office tasks, ensuring smooth day-to-day operations.</p><p>• Handle data entry tasks with a focus on accuracy and efficiency.</p>
<p>Do you have excellent communication skills, a welcoming demeanor, and a knack for keeping a busy office running smoothly? Our client, a respected company in the construction industry, is on the lookout for a friendly and organized Receptionist to serve as the first point of contact for their team and visitors. If you thrive in a dynamic environment and enjoy making a great first impression, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome visitors, clients, and vendors with professionalism and a friendly attitude.</li><li>Answer and direct phone calls, emails, and inquiries promptly and accurately.</li><li>Maintain and manage the front desk area, ensuring it is clean, organized, and presentable.</li><li>Provide administrative support to the team, including scheduling meetings, preparing documents, and managing mail.</li><li>Assist with data entry and filing to support project tracking and office operations.</li><li>Coordinate deliveries and ensure proper documentation for materials and packages.</li><li>Maintain contact lists and communication during project coordination when needed.</li><li>Support HR or office management tasks such as onboarding new employees or setting up workspace logistics.</li><li>Handle sensitive information and maintain confidentiality at all times.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in West Des Moines, Iowa. This Contract-to-permanent position is ideal for someone with strong organizational skills and a background in sales support and front desk operations. The role requires effective communication, attention to detail, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, welcoming visitors and addressing inquiries.</p><p>• Handle inbound and outbound calls professionally, ensuring excellent customer service.</p><p>• Manage email correspondence, responding promptly to inquiries and maintaining organized records.</p><p>• Perform accurate data entry tasks to support administrative and sales functions.</p><p>• Schedule and coordinate appointments, ensuring smooth operations and timely follow-ups.</p><p>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create reports, presentations, and other documents.</p><p><br></p><p>If you are looking for an administrative assistant experience where you can grow in your sales support background this is the job for you. Please apply today through our Robert Half website.</p>
<p>We’re working with a tech company in Playa Vista who are in need of an office assistant to support their team with an upcoming vacation coverage. You’ll be the first point of contact for vendors and guests, help to order and restock office supplies, support mailroom operations and assist with conference room set up. </p>
We are looking for a detail-oriented Office Coordinator to join our team in Indianapolis, Indiana, on a Contract to permanent basis. This position plays a vital role in ensuring the smooth operation of administrative processes, supporting multiple departments, and maintaining an organized office environment. Ideal candidates will be proactive, efficient, and capable of managing a variety of tasks with precision.<br><br>Responsibilities:<br>• Process incoming payments, including checks and debit transactions, using provided equipment.<br>• Handle and distribute incoming mail, ensuring it is properly categorized and assigned to General Ledger accounts.<br>• Provide administrative support across departments, including scanning documents for the billing team.<br>• Collaborate with vendors and coordinate building maintenance as needed.<br>• Record and distribute meeting minutes for scheduled staff gatherings.<br>• Assist the billing department and HR Manager with various office tasks, including bookkeeping.<br>• Manage office supply inventory and place orders to ensure adequate stock.<br>• Maintain a structured workflow by dedicating time to accounting-related responsibilities.<br>• Ensure all tasks are completed accurately and in alignment with organizational values.
<p>We are looking for a detail-oriented Technology/Office Coordinator to join a team in Chicago, Illinois. In this role, you will play a vital part in ensuring the smooth operation of office technologies and supporting daily activities, meetings, and events. This position offers the opportunity to collaborate with technical teams, assist employees with technology needs, and contribute to the improvement of our technology solutions. Client offers medical, dental, vision, 401k with a match, generous PTO, and other perks. Salary target is $65k-$73k</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Set up, manage, and oversee collaboration tools such as videoconferencing systems, and portable devices for meetings and events.</p><p>• Provide hands-on customer support for technology-related needs during meetings, ensuring smooth in-person or hybrid setups.</p><p>• Coordinate technology requirements for off-site meeting venues, including conference centers and hotels.</p><p>• Collaborate with technical support teams to identify and resolve system performance issues.</p><p>• Perform routine maintenance, troubleshooting, and repairs on office equipment and collaboration technologies.</p><p>• Work closely with Innovation Center Technical Architects to uphold technology standards and functionality.</p><p>• Partner with external vendors to address technology support tasks as required.</p><p>• Take proactive measures to anticipate and address daily office needs.</p><p>• Manage and update the internal technology webpage to ensure accessibility and accuracy.</p><p>• Assist employees with minor technology challenges, offering practical solutions.</p>
<p>We are looking for a detail-oriented and reliable Receptionist to provide coverage during an offsite event for employees. This is a contract Receptionist position based in Bala Cynwyd, Pennsylvania, and requires someone who can work independently while maintaining excellent customer service.</p><p><br></p><p>What you get to do every single day:</p><p>• Greet visitors and ensure they feel welcomed upon arrival.</p><p>• Handle incoming phone calls and direct them to the appropriate departments or individuals.</p><p>• Assist customers by addressing inquiries and providing helpful information.</p><p>• Maintain a clean and organized reception area to uphold a neat appearance.</p><p>• Manage administrative tasks such as scheduling, filing, and data entry as needed.</p><p>• Monitor and ensure the security of the office space by tracking visitor sign-ins.</p><p>• Provide support for internal staff and coordinate communication effectively.</p><p>• Prepare and distribute documents or communications as required.</p><p>• Resolve minor issues or escalate concerns to the appropriate personnel when necessary.</p>
