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145 results for Front Desk Coordinator jobs

Medical Receptionist

Philadelphia, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Medical Receptionist to support daily front office operations. This long-term Medical Receptionist contract position is ideal for someone who can create a welcoming experience for patients while managing scheduling, insurance-related tasks, and administrative coordination with accuracy. The person in this role will serve as a key point of contact for patients, providers, and clinical support teams, helping the office run efficiently each day. What you get to do every single day:• Welcome patients courteously, guide them through arrival procedures, and ensure registration details are completed accurately.• Arrange and update appointments for office visits, imaging services, and surgical procedures while coordinating changes across provider calendars.• Confirm insurance benefits, eligibility status, and authorization requirements before scheduled services to help avoid delays.• Receive co-payments and record transactions carefully in accordance with office procedures.• Keep patient information organized and up to date within electronic records and front desk documentation systems.• Communicate clearly with patients, physicians, radiology staff, and surgery scheduling contacts to support timely care coordination.• Handle routine reception and administrative duties that contribute to smooth day-to-day operations in the medical office.• Protect patient privacy and maintain a detail-oriented standard when managing records, conversations, and front desk interactions.
2026-06-04T00:00:00Z

Medical Receptionist

Dublin, OH
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a compassionate and highly organized Medical Receptionist to support daily front office operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for patients while keeping scheduling, records, and communication running smoothly. The person in this role will serve as a key point of contact for patients, providers, and staff, helping the practice maintain efficient workflows and excellent service. Responsibilities: • Welcome patients, visitors, and team members with a courteous and detail-oriented approach while managing front desk interactions. • Coordinate appointments across multiple providers and service lines to keep schedules accurate and efficient. • Enter, update, and maintain patient information with a strong focus on accuracy and record organization. • Provide support for virtual visits and assist patients with telehealth-related communication when needed. • Safeguard confidential patient and organizational information by following healthcare privacy and compliance standards. • Track office supply levels, help manage equipment booking needs, and maintain an orderly front office environment. • Recognize urgent concerns or service issues and direct them promptly to appropriate clinical or leadership personnel. • Work closely with providers and administrative colleagues to promote smooth day-to-day operations and a positive patient experience.
2026-06-11T00:00:00Z

Medical Receptionist

Rochester, NY
onsite
Temporary / Contract
16.625 - 21 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front office operations for a healthcare setting. This contract position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, registration, and administrative coordination. The individual in this role will serve as a key point of contact for patients and help keep office workflows organized and efficient. Responsibilities: • Welcome patients upon arrival, assist with check-in procedures, and ensure information is entered accurately into office records. • Coordinate appointment scheduling, confirm upcoming visits, and adjust calendars as needed to support clinic operations. • Answer incoming calls, respond to routine questions, and direct messages to the appropriate clinical or administrative staff. • Verify insurance details and collect required documentation before appointments to help streamline patient visits. • Maintain an orderly reception area and support general front desk activities throughout the day. • Process patient intake paperwork, update demographic information, and ensure files remain complete and current. • Communicate clearly with providers, staff, and patients to support smooth daily office flow.
2026-06-09T00:00:00Z

Medical Receptionist

Hackensack, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations for a healthcare organization near Hackensack, New Jersey. This Contract to permanent opportunity is ideal for someone who creates a welcoming patient experience while keeping scheduling and registration activities organized and accurate. The person in this role will serve as an important first point of contact for patients and visitors, helping the office run smoothly through attentive communication and dependable administrative support. Responsibilities:• Welcome patients, visitors, and clients with a courteous and attentive approach while guiding them to the appropriate staff member or department.• Manage front-desk check-in activities and gather required information to ensure each visit begins efficiently.• Help patients complete intake, registration, and insurance-related paperwork with accuracy and attention to detail.• Answer incoming phone calls, respond to routine questions, and route calls to the correct team members when further assistance is needed.• Schedule appointments and confirm key details such as updated contact information, registration changes, or new patient status.• Explain what documents or information patients should bring to their visit so they are prepared at the time of arrival.• Maintain organized patient-facing administrative processes that support smooth office flow and timely service.• Communicate clearly with clinical and administrative teams to support patient access and front office coordination.
2026-06-11T00:00:00Z

Medical Receptionist

Minneapolis, MN
onsite
Temporary to Hire
22 - 23.5 USD / Hourly
The Medical Front Desk Representative serves as the first point of contact for patients and plays a critical role in delivering an exceptional patient experience. This individual is responsible for front desk operations including patient check‑in/check‑out, appointment scheduling, insurance verification, and administrative support to ensure smooth clinic operations.Key Responsibilities<ul><li>Greet and check in patients in a professional, friendly, and compassionate manner</li><li>Schedule, reschedule, and confirm patient appointments</li><li>Verify patient demographics, insurance coverage, and benefits accuracy</li><li>Collect copays, deductibles, and outstanding balances at time of service</li><li>Answer incoming phone calls and route messages appropriately</li><li>Maintain accurate and up‑to‑date patient records in the EMR/EHR system</li><li>Scan, upload, and manage patient documentation</li><li>Ensure compliance with HIPAA and patient privacy standards</li><li>Coordinate with clinical staff to support efficient patient flow</li><li>Resolve patient questions related to appointments, paperwork, or billing at a basic level</li><li>Perform general administrative tasks as needed to support the clinic</li></ul>
2026-06-10T00:00:00Z

Medical Receptionist

Oregon City, OR
onsite
Temporary / Contract
21 - 25 USD / Hourly
Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care.
2026-06-04T00:00:00Z

Payroll Coordinator

Little Rock, AR
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Payroll Coordinator to join our team in Little Rock, Arkansas. In this role, you will play a vital part in managing payroll operations efficiently and ensuring compliance with regulations. The ideal candidate will have experience in full-cycle payroll processes and a commitment to accuracy. The salary range will be $55,000 - $60,000 DOE with strong benefits and opportunity to grow with a well-respected local company! Please reach out to Austen Zemrock on LinkedIn for a direct confidential conversation or email me a Word version of your resume for more information. Responsibilities:• Process payroll for employees with precision and timeliness, ensuring compliance with company policies and legal standards.• Handle full-cycle payroll operations, including calculations, deductions, and adjustments.• Manage payroll for 101-500 employees while maintaining organized records and documentation.• Administer garnishments and other deductions according to legal requirements.• Verify and reconcile payroll data to ensure accuracy before finalization.• Respond to employee inquiries related to payroll matters and resolve discrepancies efficiently.• Collaborate with HR and accounting teams to maintain seamless payroll processes.• Stay informed about changes in payroll regulations and implement necessary updates.• Maintain confidentiality and security of payroll information at all times.
2026-06-03T00:00:00Z

Data Entry & Inventory Coordinator

Vista, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A leading manufacturing company in Vista is seeking a Data Entry & Inventory Coordinator to support inventory records, purchasing documentation, and operational reporting. This role is a great fit for someone who enjoys working with large amounts of information and takes pride in maintaining accurate records that help drive business decisions.The successful candidate will play a key role in supporting warehouse, purchasing, and operations teams through accurate data management and reporting.Key Responsibilities<ul><li>Enter and maintain inventory, purchasing, and vendor information</li><li>Update inventory databases and ERP systems</li><li>Review shipping and receiving documentation for accuracy</li><li>Assist with inventory reconciliations and cycle count reporting</li><li>Generate operational reports for management review</li><li>Maintain organized electronic and physical records</li><li>Support purchasing and logistics departments with administrative tasks</li></ul>
2026-06-02T00:00:00Z

Property Front Office

Grand Rapids, MI
onsite
Temporary to Hire
13.3 - 15.4 USD / Hourly
We are looking for a welcoming and dependable front desk team member to support a non-profit housing community in Grand Rapids, Michigan. This Contract to permanent position plays an important role in creating a respectful, secure, and supportive environment for residents and visitors while serving as a central point of contact for daily front desk operations. The ideal candidate is comfortable balancing hospitality, resident support, and building oversight in a community-focused setting. This opportunity is well suited for someone who communicates with empathy, stays organized, and remains calm in dynamic situations. Responsibilities: • Welcome residents, guests, and service providers at the front desk while offering clear directions, assistance, and courteous support. • Manage incoming phone calls through a multi-line system, respond to routine questions, and route inquiries to the appropriate team members. • Support residents with everyday needs such as package handling, transportation coordination, and guidance on shared community spaces. • Build positive relationships with residents through regular interaction, attentive listening, and timely communication of support needs to staff. • Encourage involvement in onsite programs and community activities that strengthen engagement and foster a sense of belonging. • Help maintain orderly and inviting common areas, assist with food distribution support, and prepare spaces for resident use. • Monitor entry points and visitor access to help maintain a safe building environment while treating all individuals with respect. • Respond appropriately to incidents, assist with de-escalation when needed, and document or escalate concerns to management. • Inspect shared indoor and outdoor areas, prepare rooms for incoming residents, and report maintenance or safety issues for prompt follow-up.
2026-06-10T00:00:00Z

Client Support Coordinator

Maumee, OH
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Client Support CoordinatorWe are working with a growing client that is seeking a detail-oriented Client Support Coordinator to join their advisory team. This role is focused on delivering an exceptional client experience by supporting advisors throughout the client review process.This role has the potential of being a hybrid work schedule. Key Responsibilities:<ul><li>Prepare client review updates for advisors before meetings</li><li>Attend client review meetings and update electronic client files in real time</li><li>Coordinate follow-up service and support items after meetings</li><li>Work with internal compliance and broker-dealer partners to answer questions and resolve client inquiries</li></ul>
2026-06-01T00:00:00Z

Administrative Assistant / Office Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a professional and organized Bilingual Spanish Administrative Assistant / Office Coordinator for a growing company. This role is ideal for someone who enjoys supporting daily office operations, managing administrative tasks, and serving as a key point of contact for both internal staff and external clients. Position OverviewThe Administrative Assistant / Office Coordinator will be responsible for supporting day-to-day office operations, coordinating schedules, assisting leadership, and ensuring the office runs efficiently. The ideal candidate will be fluent in both English and Spanish and possess strong communication, multitasking, and organizational skills. Responsibilities<ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors, clients, and vendors in a professional manner</li><li>Coordinate calendars, meetings, and appointments</li><li>Maintain office supplies, inventory, and overall office organization</li><li>Assist with data entry, filing, reporting, and document management</li><li>Support leadership and various departments with administrative tasks</li><li>Communicate with clients and vendors in both English and Spanish</li><li>Assist with preparing reports, spreadsheets, and presentations</li><li>Coordinate mail, deliveries, and office logistics</li><li>Maintain confidentiality and professionalism at all times</li></ul>
2026-05-22T00:00:00Z

Receptionist/Financial Aid Admin

San Luis Obispo, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a customer-focused individual to support front-desk operations and provide administrative assistance for financial aid services in a Contract position based in San Luis Obispo, California. This role is ideal for someone who communicates clearly, stays organized in a fast-paced academic setting, and can assist visitors effectively. The position offers an opportunity to contribute to daily office operations while helping maintain efficient support for financial aid-related activities over a 3-4 month assignment. Responsibilities:• Greet visitors while creating a welcoming front-office experience.• Manage a multi-line phone system, direct incoming calls appropriately, and respond to general inquiries with accuracy and courtesy.• Provide administrative support for financial aid operations, including document handling, data entry, and record maintenance.• Use Ellucian Banner, Outlook, Teams, and Excel to update information, coordinate communication, and track routine office activities.• Assist with scheduling, message distribution, and follow-up tasks to help keep daily workflows organized and on time.• Support students with basic financial aid questions and route more complex issues to the appropriate team members.• Help maintain orderly office procedures during staff coverage gaps and periods of increased service demand.• Contribute to evening coverage when needed based on department scheduling requirements.
2026-06-11T00:00:00Z

Receptionist 3

Atlanta, GA
onsite
Temporary / Contract
18.45 - 31.3 USD / Hourly
We are looking for an experienced and service-focused Receptionist 3 to support a detail-oriented office environment in Atlanta, Georgia. This is a Contract position for someone who brings a hospitality-driven approach to front desk operations and creates a welcoming, high-quality experience for visitors, employees, and vendors. The ideal candidate is confident, attentive, and comfortable serving as the first point of contact while handling administrative and security-related reception tasks with care. Responsibilities: • Welcome visitors, clients, and staff with a courteous, experienced presence that reflects a high standard of service. • Manage the front desk throughout the workday and serve as the primary point of contact for guest inquiries, directions, and office support needs. • Coordinate visitor check-in procedures, maintain accurate records, and ensure all registrations are completed according to site expectations. • Connect guests, employees, and vendors with the appropriate internal contacts and onsite resources to keep daily operations running smoothly. • Support badge administration by issuing access credentials, monitoring inventory, and assisting with onboarding and offboarding-related tracking. • Maintain organized logs for parking, vehicle activity, vendor visits, and other reception-related documentation using designated systems and dashboards. • Contribute to workplace safety by following access control practices and assisting with established emergency and security procedures within the scope of the role. • Provide arrival and onsite support for meetings or events to help deliver a seamless and detail-oriented guest experience. • Participate in service reviews or audits and uphold hospitality standards through consistent execution and accountability.
2026-06-11T00:00:00Z

Bilingual Spanish Receptionist

Chelsea, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a bilingual Spanish-speaking individual with strong attention to detail to support front desk operations and tenant-facing administrative services in Chelsea, Massachusetts. This Contract position is ideal for someone who combines strong customer service skills with the ability to manage housing-related documentation, scheduling, and communication with accuracy. The person in this role will help guide applicants and tenants through key processes while maintaining organized records and ensuring a welcoming, well-organized office environment. Responsibilities: • Welcome visitors, respond to inbound calls on a multi-line phone system, and assist tenants and applicants in both Spanish and English. • Review household income information to help determine rental amounts and support housing eligibility assessments in accordance with established guidelines. • Coordinate interviews, re-examinations, and orientation meetings by arranging appointments and confirming schedules with applicants and residents. • Draft letters, notices, memos, and other written communications related to rent updates, tenant information, and general office matters. • Maintain accurate tenant files by entering data, organizing documentation, and keeping records current and accessible. • Answer questions regarding policies, procedures, and housing program requirements while providing courteous service to residents and partners. • Support occupancy efforts by assisting with outreach or marketing activities designed to reduce unit vacancies. • Protect sensitive resident information by handling personal and financial records with discretion and confidentiality.
2026-06-11T00:00:00Z

Facility Coordinator

Atlanta, GA
onsite
Temporary / Contract
18 - 25 USD / Hourly
We are seeking a proactive and detail-oriented Facility Coordinator to support the day-to-day operations and maintenance of our facilities. This role is responsible for ensuring a safe, functional, and well-maintained work environment by coordinating vendors, managing service requests, and supporting workplace operations.Key Responsibilities<ul><li>Coordinate routine maintenance, repairs, and facility-related services (HVAC, electrical, plumbing, etc.)</li><li>Manage vendor relationships, including scheduling, performance tracking, and issue resolution</li><li>Track and respond to facility work orders and service requests in a timely manner</li><li>Support office operations including space planning, workstation setup, and employee moves</li><li>Maintain facility records, contracts, and maintenance logs</li><li>Ensure compliance with safety standards, building regulations, and company policies</li><li>Conduct regular facility inspections to identify and address issues proactively</li><li>Order and manage inventory for office and facility supplies</li><li>Assist with emergency response procedures and building access/security coordination</li><li>Support projects such as renovations, upgrades, or office expansions</li></ul>
2026-06-05T00:00:00Z

Help Desk Manager

Los Angeles, CA
remote
Permanent / Full Time
100000 - 105000 USD / Yearly
Job TitleIT Support Supervisor / Help Desk Manager IT Company OverviewA globally recognized professional services organization based in Los Angeles, California, with offices across major U.S. cities, delivers high-impact expertise in a fast-paced, client-centric environment. The organization prioritizes operational excellence, secure systems, and reliable technology support to serve its distributed workforce. Its IT function plays a mission-critical role in ensuring seamless service delivery and a high standard of user experience across the enterprise. Role SummaryThe IT Support Supervisor will oversee daily help desk operations and lead a team of support specialists, ensuring consistent, high-quality service delivery. Supporting a distributed workforce anchored in Los Angeles, California, this role focuses on team leadership, operational excellence, and escalation management in a complex, enterprise environment. The position requires a strong balance of technical expertise, leadership capability, and the ability to engage confidently with senior stakeholders. Key Responsibilities<ul><li>Lead, manage, and mentor a team of IT Support Specialists, driving performance and professional development</li><li>Oversee day-to-day help desk operations, including ticket queues, calls, and service channels</li><li>Ensure adherence to service level agreements and maintain high standards of service delivery</li><li>Act as the primary escalation point for complex or high-impact technical issues</li><li>Analyze service data, identify trends, and implement process improvements to enhance efficiency</li><li>Coordinate staffing, workload distribution, and resource planning to ensure consistent coverage</li><li>Collaborate with IT leadership and cross-functional teams to resolve systemic issues</li><li>Prepare and present operational reports, metrics, and insights to leadership</li><li>Support hiring, training, performance management, and disciplinary actions for team members</li><li>Contribute to continuous improvement initiatives, documentation, and operational workflows</li></ul>Compensation & Benefits<ul><li>$105,000 with overtime eligibility</li><li>Discretionary bonus opportunities</li><li>Comprehensive medical, dental, and vision coverage</li><li>401(k) with employer contributions and profit-sharing plan</li><li>Paid vacation, sick time, and personal days</li></ul>Additional Details<ul><li>Remote work environment aligned to core collaboration hours</li><li>Must be located near a major company office for occasional in-person needs: Atlanta, Austin, Boston, Chicago, Dallas, Houston, Los Angeles (HQ in DTLA), Miami, New York, Salt Lake City, San Francisco, Seattle, Silicon Valley, Washington D.C., Wilmington</li><li>Requires availability for after-hours support and on-call responsibilities</li><li>Non-exempt role with expected overtime (approximately 5–10 hours per week)</li></ul>
2026-06-01T00:00:00Z

Help Desk Manager

San Diego, CA
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
We are looking for an experienced Help Desk Manager to lead a distributed support team serving employees across San Diego, California and other locations. This role is responsible for maintaining high service standards, guiding team performance, and ensuring ticket volume is handled efficiently in a fast-paced environment. The ideal candidate brings strong service management expertise, sound judgment with escalations, and the confidence to communicate clearly with both technical staff and senior leadership. Responsibilities: • Lead and mentor a multi-site help desk team, setting clear expectations and fostering consistent service delivery across locations. • Oversee daily ticket operations, balancing workloads and driving timely resolution for fluctuating support volumes. • Monitor service desk performance through analytics and reporting, using data to identify trends and improve team effectiveness. • Manage escalations with urgency and professionalism, ensuring complex issues are addressed and communicated appropriately. • Support team development by coaching staff, preparing lead-level talent for growth, and contributing to performance review activities. • Maintain and improve asset records and system data accuracy through regular audits and cleanup efforts. • Coordinate support workflows within IT service management platforms such as Freshservice and ServiceNow integrations as needed. • Partner with leadership and cross-functional teams to provide updates, highlight risks, and recommend operational improvements. • Contribute to hands-on ticket closure as needed, including sharing responsibility for resolving a portion of incoming requests. • Travel occasionally to support team alignment, operational needs, or site-level service requirements.
2026-06-04T00:00:00Z

Receptionist/OSA

Los Angeles, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and service-oriented Receptionist/OSA to support front-of-house operations in California. This contract position will serve as a key point of contact for visitors, employees, and vendors while helping maintain an organized and welcoming office environment. The ideal candidate brings strong communication skills, sound judgment, and the ability to balance reception, hospitality, and administrative support responsibilities in a detail-oriented setting. Responsibilities: • Welcome guests, employees, and service providers with a detail-oriented approach that creates a positive arrival experience. • Manage a multi-line phone system, direct incoming calls accurately, and respond to routine inquiries in a timely manner. • Coordinate meeting space readiness by assisting with room scheduling, visitor check-in, and hospitality support for onsite meetings. • Handle mailroom and copy clerk activities, including sorting deliveries, processing outgoing packages, and supporting document reproduction needs. • Perform scanning and digital filing tasks to maintain accurate, accessible records and support daily office workflows. • Monitor reception and shared office areas to ensure they remain orderly, stocked, and ready for business use. • Partner with internal teams and external vendors to address service requests and support smooth day-to-day office operations. • Assist with lifting, moving, and distributing office materials or packages weighing up to 25–30 pounds when needed.
2026-06-03T00:00:00Z

Receptionist Intermediate (3-6 years)

Houston, TX
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support a client-facing meeting center in Houston, Texas. This Long-term Contract position is ideal for someone who brings a hospitality mindset, strong organizational skills, and a detail-oriented presence to every interaction. The person in this role will help create a welcoming experience for visitors and employees while coordinating meeting support and assisting with event-related activities. Responsibilities: • Welcome guests and employees with a detail-oriented, friendly approach and guide visitors to the appropriate meeting spaces. • Provide attentive on-site support by anticipating visitor needs and helping maintain a smooth front desk and client center experience. • Coordinate with internal teams and external service partners, including catering, security, facilities, and audio-visual support, to ensure meetings run efficiently. • Assist with meeting and event logistics by joining planning calls, updating event details, and helping track arrangements accurately. • Inspect meeting rooms before use to confirm room configurations, catering delivery, and technology setups align with event requirements. • Use event management tools to review reservations, respond to incoming meeting requests, and maintain accurate scheduling information. • Answer questions about meeting space availability, room features, and food service options so clients and staff receive clear guidance. • Organize smaller-scale events from start to finish and provide hands-on assistance to event planners during larger programs. • Support occasional early morning or evening coverage when business needs require additional flexibility.
2026-05-27T00:00:00Z

Bilingual Legal Receptionist

Dallas, TX
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a professional, organized, and client-focused Bilingual Legal Receptionist to support a busy law office in Addison, TX. This role serves as the first point of contact for clients, visitors, and callers, and requires excellent communication skills in both English and Spanish. The ideal candidate will be comfortable managing front desk operations, handling administrative tasks, and providing outstanding service in a fast-paced legal environment. Key Responsibilities<ul><li>Greet clients, visitors, and vendors in a professional and welcoming manner</li><li>Answer and route incoming calls in both English and Spanish</li><li>Schedule appointments, consultations, meetings, and conference room use</li><li>Maintain reception area and ensure a polished office appearance</li><li>Handle incoming and outgoing mail, courier deliveries, and packages</li><li>Assist with intake forms, basic client information, and document collection</li><li>Support attorneys and staff with filing, scanning, copying, and data entry</li><li>Manage calendars and update case or client information as directed</li><li>Prepare correspondence and other administrative documents</li><li>Maintain confidentiality of sensitive legal and client information</li><li>Communicate with clients regarding appointments, documentation, and general office procedures</li></ul>
2026-05-27T00:00:00Z