We are looking for a highly organized Administrative Assistant to join our team in Salem, New Hampshire. This is a long-term contract position requiring onsite presence five days a week. The role involves a mix of administrative, planning, and shipping-related responsibilities, making it ideal for someone who is proactive and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and schedule container shipments by processing shipping documents, consolidating invoices, and maintaining updated records in company systems.<br>• Collaborate with the warehouse team to ensure smooth coordination and communication regarding shipment schedules.<br>• Perform general administrative duties such as managing office supplies, stocking the kitchen, and assisting the company president with occasional tasks.<br>• Handle front-office responsibilities, including greeting visitors and answering inbound calls in an organized and courteous manner.<br>• Accurately input data into Excel spreadsheets while utilizing basic formulas to manage information effectively.<br>• Support planning activities by staying on top of schedules and ensuring timely execution of tasks.<br>• Maintain a sense of urgency while managing time-sensitive assignments in a fast-paced environment.<br>• Uphold a business casual dress code while adapting to occasional jeans days on Thursdays and Fridays.<br>• Ensure compliance with organizational policies for background checks when applicable.
<p>We are looking for a dedicated <strong><em>Administrative Assistant</em></strong> to join a team on a contract basis in Kapolei, Hawaii. In this role, you will provide vital support to ensure smooth daily operations while delivering exceptional customer service. This <strong><em>Administrative Assistant</em></strong> position is ideal for someone with strong organizational skills and a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls professionally and assist with inquiries as needed.</p><p>• Deliver exceptional customer service to clients and team members.</p><p>• Accurately input and maintain data in company systems.</p><p>• Manage email correspondence efficiently and ensure timely responses.</p><p>• Utilize Microsoft Office applications, including Excel, Outlook, and Word, for various administrative tasks.</p><p>• Organize and maintain physical and digital filing systems.</p><p>• Operate office equipment such as copiers to support operational needs.</p><p>• Perform audits to verify the accuracy of records and documentation.</p><p>• Support various administrative functions to ensure seamless office operations.</p>
We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Pacific Grove, California. This is a Contract-to-permanent position, offering a unique opportunity to grow within a dynamic and fast-paced environment. The ideal candidate will bring strong organizational skills, a proactive mindset, and experience in administrative and bookkeeping tasks, particularly in the construction industry.<br><br>Responsibilities:<br>• Manage daily office operations, including scheduling meetings, organizing calendars, and coordinating travel arrangements.<br>• Process invoices and handle basic accounts payable and receivable tasks using QuickBooks.<br>• Oversee document management, including maintaining accurate records and ensuring proper filing systems are in place.<br>• Facilitate communication between team members by scheduling and managing conference calls.<br>• Utilize construction software, such as ServiceTitan, to track projects and manage job site scheduling.<br>• Assist with improving operational procedures to streamline processes and support growth.<br>• Coordinate with various departments, including HR, Finance, and Marketing, to support organizational needs.<br>• Prepare and manage export/import documents as required.<br>• Monitor and order office supplies to ensure smooth day-to-day operations.<br>• Provide general administrative support to the management team, including handling correspondence and reports.
We are looking for a detail-oriented Administrative Assistant to join our team in Chandler, Arizona. This Contract-to-permanent role offers an excellent opportunity to work within the construction and legal industries, supporting critical administrative functions. The ideal candidate will bring strong organizational skills, the ability to multitask, and a keen eye for detail to manage contracts and legal documentation effectively.<br><br>Responsibilities:<br>• Prepare, review, and organize contracts and bid documentation with precision.<br>• Manage administrative tasks related to construction projects, including document tracking and updates.<br>• Communicate effectively with internal teams and external clients to address inquiries and provide support.<br>• Perform data entry and maintain accurate records for legal and construction-related projects.<br>• Assist with office organization during a move, ensuring smooth transitions and unpacking processes.<br>• Collaborate with team members to ensure consistency and accuracy in documentation.<br>• Conduct grammar and sentence structure checks to ensure compliance with legal standards.<br>• Support inbound communication by answering calls and directing inquiries appropriately.<br>• Participate in team interviews and coordination meetings to align on administrative priorities.<br>• Maintain confidentiality and professionalism when handling sensitive information.
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. In this long-term contract position, you will play a vital role in supporting our non-profit organization by managing administrative tasks and ensuring smooth operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing exceptional service.<br><br>Responsibilities:<br>• Respond to inquiries from potential residents, provide property tours, and follow up with interested individuals.<br>• Assist applicants with completing required forms, processing applications, and conducting background and reference checks.<br>• Maintain and update the waitlist and vacancy list in compliance with organizational guidelines.<br>• Coordinate leasing activities, including preparing applicant files, conducting move-in orientations, and facilitating unit walkthroughs.<br>• Collaborate with Resident Care Coordinators and the Leasing Assistant to ensure accuracy and completeness of leasing documentation.<br>• Organize unit transfers by managing lease signings, orientations, walkthroughs, and rent certifications while adhering to established policies.<br>• Support marketing initiatives by participating in outreach events such as community fairs, open houses, and conferences.<br>• Conduct annual and interim certifications, ensuring compliance with regulatory requirements and organizational policies.<br>• Schedule and distribute certification notices, meet with residents to collect documentation, and perform apartment inspections.<br>• Maintain accurate records and ensure timely submission of reports and verification documents for audit and review purposes.
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>We are looking for a detail-oriented Administrative Assistant, with experience working in the Construction industry, to join our team in Bowling Green, Ohio. This long-term contract position offers an excellent opportunity for an individual who excels in organization, communication, and multitasking. The ideal candidate will play a key role in supporting office operations and ensuring smooth day-to-day functionality.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Manage receptionist duties, including welcoming visitors and handling correspondence.</p><p>• Assist with general administrative office tasks to support team operations.</p><p>• Organize and maintain files and documentation for easy access.</p><p>• Coordinate schedules, appointments, and meetings as required.</p><p>• Prepare reports, memos, and other documents with attention to detail.</p><p>• Maintain office supplies inventory and place orders when necessary.</p><p>• Collaborate with team members to ensure efficient workflow and communication.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in New Brunswick, New Jersey. This position is part of the Education sector and involves providing essential support to ensure smooth office operations and program functions. As a contract role, you will contribute to various administrative and organizational tasks while working on-site regularly.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors arriving at the office to ensure a well-organized and friendly environment.</p><p>• Create and manage purchase orders in the database to support efficient procurement processes.</p><p>• Handle the ordering of office supplies and program materials to maintain inventory levels.</p><p>• Coordinate the receipt and shipment of deliveries, ensuring packages are processed accurately and timely.</p><p>• Assist program coordinators with project-related tasks to support program operations.</p><p>• Operate photocopying equipment to prepare materials required for events and trainings.</p><p>• Assemble labels and other essential resources needed for program activities.</p><p>• Support general office operations through data entry and administrative tasks.</p><p>• Respond to inbound calls professionally and provide accurate information to callers.</p>
<p>We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This role involves providing essential support to ensure the efficient operation of our office, including managing daily administrative tasks and assisting with communication needs. If you have strong organizational skills and enjoy a dynamic work environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings, maintaining records, and organizing documents.</p><p>• Answer and direct inbound calls professionally, ensuring prompt and accurate responses.</p><p>• Perform data entry tasks with a high level of accuracy and attention to detail.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.</p><p>• Assist in maintaining office supplies and coordinating with vendors as needed.</p><p>• Support the team with general office operations to enhance productivity.</p><p>• Prepare and edit correspondence, reports, and presentations as required.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Coordinate and communicate effectively with internal and external stakeholders.</p>
<p>We are looking for a meticulous Administrative Assistant to join our team in Seattle, Washington. This is a contract position where you will play a pivotal role in ensuring smooth office operations and supporting key administrative tasks. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about providing organizational support.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and appointments using Microsoft Outlook, ensuring all timelines are consistently met.</p><p>• Handle incoming and outgoing mail, including sorting and distributing correspondence.</p><p>• Oversee contract administration tasks such as obtaining signatures, scanning, and filing important documents.</p><p>• Coordinate travel arrangements, including creating detailed itineraries.</p><p>• Prepare for meetings by organizing materials and ensuring all logistics are in place.</p><p>• Monitor and replenish office supplies to maintain a well-stocked work environment.</p><p>• Coordinate recognition efforts for staff birthdays and anniversaries.</p><p>• Audit and maintain calendars to ensure accuracy and organization.</p><p>• Provide receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Support general data entry tasks to maintain accurate records and documentation.</p>
We are looking for a detail-oriented Part Time Administrative Assistant to join our team in Toledo, Ohio. In this long-term contract position, you will play a key role in supporting daily office operations and ensuring seamless communication within the organization. The ideal candidate will bring strong organizational skills, attention to detail, and a commitment to accuracy.<br><br>Responsibilities:<br>• Perform general administrative tasks, including managing correspondence and maintaining organized records.<br>• Answer and direct inbound calls to the appropriate departments or personnel.<br>• Provide support with data entry, ensuring accuracy and timely completion of tasks.<br>• Assist with receptionist duties, including greeting visitors and handling inquiries.<br>• Coordinate schedules and appointments to ensure efficient workflow.<br>• Maintain office supplies and handle inventory management.<br>• Prepare reports, presentations, and documentation as needed.<br>• Collaborate with team members to support administrative processes and resolve issues.<br>• Ensure compliance with organizational policies and procedures during daily operations.<br>• Manage incoming and outgoing mail, including sorting and distribution.
We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.<br>• Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.<br>• Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.<br>• Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.<br>• Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.<br>• Track and report safety metrics while ensuring accurate updates to incident reports.<br>• Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.<br>• Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.
<p>Our client, a fast-growing FinTech company, is looking for a sharp, resourceful professional to step into a hybrid <strong>Executive Assistant / Business Operations Manager</strong> role. This is an exciting opportunity to support senior leadership while helping scale U.S. operations in a high-growth, tech-driven environment.</p><p><br></p><p><strong>The Role:</strong></p><p>This is a true blended position — part executive support, part operations. You’ll work closely with top executives on calendar management, travel, and meetings while also handling day-to-day business operations, HR coordination, and office logistics. The role is primarily remote, but weekly on-site visits in Denver are required for mail, vendor coordination, and in-office tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive support to senior leaders (scheduling, travel, meetings).</li><li>Manage daily operations and internal communications for the U.S. team.</li><li>Oversee office organization and vendor coordination during weekly site visits.</li><li>Support HR processes including onboarding and internal documentation.</li><li>Coordinate meetings, events, and special projects.</li><li>Build SOPs and process improvements as the company grows.</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>4+ years’ experience in executive support, operations, or a hybrid role.</li><li>Strong organizational and communication skills; thrives in fast-paced environments.</li><li>Tech-savvy with tools like Google Workspace, Slack, Notion, Zoom.</li><li>Reliable transportation for weekly Denver office visits.</li><li>Bonus: FinTech/startup background or light HR experience.</li></ul><p><strong>Why This Role:</strong></p><ul><li>Competitive salary + benefits (health, dental, vision, PTO).</li><li>Flexible hybrid schedule.</li><li>Direct impact in a rapidly scaling FinTech environment.</li></ul><p><strong>Please contact Chuck Bustos with Robert Half at 303-931-4005 for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")</strong></p>
<p>We are looking for a dedicated Administrative Assistant to join our client's team in Holyoke, Massachusetts. This position offers the opportunity for long-term employment and is ideal for someone who thrives in a fast-paced office environment and enjoys supporting daily operations with efficiency and organization. The role includes a variety of administrative tasks and interaction with team members and clients, requiring excellent communication and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily administrative tasks to ensure smooth office operations.</p><p>• Handle inbound calls professionally, providing information and redirecting inquiries as needed.</p><p>• Perform data entry tasks accurately to maintain up-to-date records.</p><p>• Coordinate and support office activities, including scheduling and correspondence.</p><p>• Act as the first point of contact by greeting visitors and directing them appropriately.</p><p>• Assist with document preparation and filing to support team requirements.</p><p>• Ensure office supplies are stocked and order replacements when necessary.</p><p>• Collaborate with team members to resolve administrative challenges efficiently.</p><p>• Maintain a clean and organized reception area to create a welcoming environment. </p>
We are looking for a Jr. Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. In this role, you will provide a wide range of administrative and reception support to ensure smooth daily operations. This opportunity is ideal for someone who is highly organized, detail-oriented, and thrives in a collaborative environment within the construction industry.<br><br>Responsibilities:<br>• Greet visitors and employees with a welcoming and courteous demeanor, ensuring a positive first impression.<br>• Manage the front desk area to maintain a clean, organized, and inviting atmosphere.<br>• Assist with a variety of administrative tasks, including scheduling and correspondence.<br>• Oversee the distribution and management of employee and guest badges, as well as parking arrangements.<br>• Provide support to HR and leadership teams, including assisting with onboarding processes and office communications.<br>• Collaborate with colleagues to coordinate and execute large meetings and events.<br>• Monitor and restock supplies in the office, conference rooms, and kitchen to ensure availability.<br>• Coordinate with vendors to manage office maintenance, cleaning, and necessary repairs.<br>• Maintain security measures, such as managing visitor logs and access control systems.<br>• Assist with seating arrangements, desk allocations, and setting up workspaces for new hires.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Kentucky. This is a long-term contract position that offers part-time hours between November and mid-April, with the potential for ongoing availability during other periods. The role is essential in supporting daily operations and ensuring smooth administrative workflows.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the team, including managing schedules and coordinating meetings.</p><p>• Answer and direct inbound calls professionally, ensuring timely resolution or proper escalation.</p><p>• Perform accurate data entry tasks and maintain organized records for efficient retrieval.</p><p>• Handle receptionist duties, welcoming visitors and managing inquiries with a friendly demeanor.</p><p>• Assist with preparation and filing of tax forms and other essential documentation.</p><p>• Ensure office supplies are well-stocked and place orders as needed.</p><p>• Maintain confidentiality and uphold professionalism in handling sensitive information.</p><p>• Collaborate with team members to improve processes and enhance operational efficiency.</p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Senior Administrative Assistant Position, submit your resume today!</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Marlton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to administrative tasks. The role will involve supporting daily office operations and ensuring smooth communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry to maintain and update company records.</p><p>• Coordinate daily office activities, ensuring efficiency and organization.</p><p>• Prepare and format documents using Microsoft Office tools, including Word, Excel, and Outlook.</p><p>• Provide receptionist support by greeting visitors and assisting with inquiries.</p><p>• Maintain confidentiality of sensitive information and adhere to company policies.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Monitor and restock office supplies as needed.</p><p>• Assist in scheduling meetings and managing calendars.</p><p>• Generate reports and summaries to support decision-making processes.</p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Clearwater, Minnesota. This role involves supporting subcontractor onboarding processes and ensuring compliance with insurance requirements for construction projects. If you have a strong background in administrative tasks within the construction industry and a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Facilitate the onboarding process for subcontractors, ensuring all necessary documentation and requirements are met.<br>• Verify subcontractor insurance policies to confirm adequate coverage for construction projects.<br>• Collaborate with insurance agents to resolve any discrepancies or obtain missing information.<br>• Maintain accurate records of subcontractor compliance and insurance documentation.<br>• Support administrative tasks related to construction project operations.<br>• Communicate effectively with subcontractors regarding compliance guidelines and requirements.<br>• Monitor and track insurance renewals to ensure continuous coverage.<br>• Assist in preparing and reviewing subcontractor proposals.<br>• Provide general administrative support to the team as needed.<br>• Ensure all processes align with company standards and industry regulations.
<p>We are looking for a dedicated Administrative Assistant to join a respected non-profit organization in Grand Rapids, Michigan. In this Contract-to-Permanent role, you will play a vital part in supporting individuals experiencing homelessness by helping them secure housing and access essential resources. This position offers comprehensive training and requires a motivated individual who enjoys teamwork and has strong technical skills, particularly with Microsoft Excel. You must be willing to work a rotating schedule and some weekends. </p><p><br></p><p>Responsibilities:</p><p>• Assist individuals experiencing homelessness with securing housing and completing necessary documentation.</p><p>• Manage and process grant applications to secure funding for housing initiatives.</p><p>• Calculate income and rent amounts to ensure accurate eligibility determinations.</p><p>• Maintain compliance with regulatory standards and organizational policies.</p><p>• Collaborate with team members to enhance the effectiveness of resource allocations.</p><p>• Respond to inbound calls with professionalism and a courteous manner.</p><p>• Maintain accurate and organized department files and records.</p><p>• Provide financial counseling and guidance to clients as needed.</p><p>• Utilize Microsoft Excel and other tools to manage data and create reports.</p><p>• Ensure all client interactions and documentation follow established procedures.</p>
<p>We are looking for an Administrative Assistant to join our team in Rochester, New York. This role is essential in supporting our tax managers and processors, ensuring seamless operations during tax preparation and assisting with office administrative tasks. If you have experience in administrative support within services requiring precision and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to tax managers and processors, facilitating efficient workflows.</p><p>• Input tax projects into the system, coordinating with operations teams and tax preparers to ensure timely completion.</p><p>• Distribute due date reports to tax processors and ensure deadlines are met.</p><p>• Communicate with clients to gather necessary tax information and provide updates as required.</p><p>• Assist the Office Manager with tasks such as corporate event planning, maintaining office supplies, and managing miscellaneous duties.</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Participate in extended hours during the busy tax season, including occasional Saturday shifts.</p><p>• Support smooth office operations during summer hours by adapting to reduced schedules while maintaining productivity.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily operations in our client's office located in Bloomfield, Connecticut. This is a contract position where you will play a key role in ensuring smooth administrative workflows and maintaining high standards of organization. The ideal candidate will excel in multitasking and demonstrate strong communication skills while handling various office tasks.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls promptly and provide accurate information or direct inquiries to the appropriate departments.</p><p>• Perform data entry tasks with precision to maintain accurate records and documentation.</p><p>• Manage orders, invoices, and requisitions to ensure timely processing.</p><p>• Handle receptionist duties including greeting visitors and maintaining a welcoming front office environment.</p><p>• Organize and maintain administrative files for easy accessibility and reference.</p><p>• Assist in coordinating office supplies and ensuring inventory is adequately stocked.</p><p>• Support team members with various administrative tasks as needed.</p><p>• Prepare and distribute correspondence and reports in a timely manner.</p><p>• Collaborate with other departments to streamline processes and maintain effective communication.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Beverly, Massachusetts. This is a contract position lasting three months, and it offers the opportunity to contribute to the efficient operation of our warehouse and sample lab. The ideal candidate will demonstrate strong organizational skills, reliability, and the ability to collaborate effectively with others.<br><br>Responsibilities:<br>• Assist warehouse personnel with day-to-day activities to ensure smooth operations.<br>• Prepare and fulfill sample orders, including pouring liquid samples into containers for shipment.<br>• Manage tasks related to the sample lab, such as packing, shipping, receiving, reporting, and maintaining inventory.<br>• Organize storage areas and plan for future capacity requirements to accommodate sample inventory.<br>• Communicate regularly with the main office and sales teams to address requests and resolve issues promptly.<br>• Monitor and replenish supply levels for sample inventory to ensure sufficient stock.<br>• Ensure proper packing, labeling, and marking of dangerous goods shipments.<br>• Conduct physical inventory counts to maintain accurate sample inventory records.<br>• Provide support with administrative tasks such as data entry and answering inbound calls.
We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Accurately review and process admission applications in accordance with established guidelines.<br>• Input applicant data into the admissions database with precision and attention to detail.<br>• Verify information submitted by applicants to ensure completeness and compliance with requirements.<br>• Maintain records and documentation related to prospective students and applicants.<br>• Collaborate with team members to address discrepancies or missing information in applications.<br>• Adapt quickly to new software systems used in the admissions process.<br>• Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.<br>• Ensure confidentiality and security of applicant information throughout the admissions cycle.<br>• Provide excellent customer service when interacting with applicants and stakeholders.<br>• Contribute to the continuous improvement of admissions procedures and processes.
