We are looking for a highly organized and meticulous Executive Assistant to provide essential support to our executive team in Greenville, South Carolina. This is a Contract position that requires strong administrative, communication, and coordination skills to ensure seamless daily operations within the Executive Office. The ideal candidate will handle a variety of tasks, including managing schedules, facilitating communication, and assisting with confidential matters.<br><br>Responsibilities:<br>• Manage daily office operations for the Executive Office, ensuring efficiency and organization.<br>• Act as a liaison by coordinating communications with the Board of Commissioners and community stakeholders.<br>• Provide comprehensive administrative support, including preparing materials for board meetings, transcribing minutes, and drafting resolutions and reports.<br>• Proofread and edit documents to ensure accuracy, proper grammar, and adherence to high standards.<br>• Handle incoming calls and correspondence, directing them to the appropriate departments as needed.<br>• Assist with sensitive data related to business, financial, and personnel matters, maintaining confidentiality at all times.<br>• Organize and distribute information flowing in and out of the Executive Office.<br>• Maintain and manage the executive calendar, scheduling daily activities, meetings, and appointments.<br>• Plan and coordinate logistics for events such as training sessions, webinars, travel, conferences, and meetings.<br>• Oversee website and social media content updates to ensure accurate and timely communication.
<p>We are looking for a dedicated and proactive Executive Assistant to provide exceptional administrative and operational support to senior leadership. This long-term contract position is based in Rogers, Arkansas, and offers a dynamic environment where organizational skills and attention to detail are highly valued. The role combines traditional executive assistant duties with facilities coordination responsibilities, ensuring smooth day-to-day operations. This position is 100% onsite with a M-F 8AM - 5PM schedule.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate meetings, and arrange travel logistics, including expense reporting.</p><p>• Organize and maintain departmental records, develop filing systems, and prepare materials for meetings.</p><p>• Facilitate meetings and events by coordinating agendas, taking minutes, and ensuring follow-up on action items.</p><p>• Oversee office operations, including managing supplies, addressing IT issues, and liaising with contractors and vendors.</p><p>• Conduct daily inspections of office spaces and restock supplies in work areas, restrooms, and the pantry.</p><p>• Support on-site events, including catering arrangements and equipment setup.</p><p>• Handle visitor registration through systems like iLobby and manage badge requests.</p><p>• Monitor building maintenance tasks, including monthly inspections of facilities, emergency equipment, and workspace conditions.</p><p>• Provide technical support for platforms like Teams, Zoom, and other office equipment.</p><p>• Assist with vendor management and ensure effective communication with external service providers.</p>
<p>Robert Half is seeking a professional and friendly Receptionist to handle front desk responsibilities for a growing organization. As the first point of contact for clients, visitors, and staff, the ideal candidate will have excellent communication, multitasking skills, and a professional demeanor. This is a great opportunity for a detail-oriented individual to join a dynamic and fast-paced team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors to the office, offering excellent customer service.</li><li>Manage and route incoming calls, responding to inquiries or directing calls to appropriate staff.</li><li>Schedule and coordinate meetings, appointments, and conference rooms as needed.</li><li>Maintain a neat and organized reception area to provide a positive impression for clients and guests.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Assist with administrative tasks, such as data entry, maintaining office directories, and ordering supplies.</li><li>Provide support to various staff members or departments as needed.</li><li>Observe and enforce office policies, procedures, and guidelines.</li></ul><p><br></p>
<p>Are you a detail-oriented professional with a knack for managing executive-level priorities? Do you thrive in fast-paced environments and have the ability to anticipate needs before they arise? Robert Half is seeking an experienced Executive Assistant to support a dynamic executive team with one of our top clients. This is an exciting opportunity to become the right hand to a leader in a growing industry!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Serve as the point of contact for internal and external communications, including email correspondence and phone calls.</li><li>Prepare executive-level presentations, reports, and meeting agendas with a high level of accuracy and attention to detail.</li><li>Handle sensitive and confidential information with discretion.</li><li>Organize and execute projects, acting as a liaison between the executive team and various departments.</li><li>Manage expense reports and reconcile budgets as needed.</li><li>Assist with special projects, events, and other administrative duties as required.</li></ul><p><br></p>
<p>We are looking for an Office Manager/Executive Assistant to support a small investment firm in Walnut Creek. This person will play a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Key Responsibilities:</p><p>This role combines office management with executive support duties, ensuring efficient daily operations and supporting the leadership team. Key responsibilities include:</p><p> </p><p>Office Manager/Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager/Executive Assistant role, please apply today!</p>
<p>We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to join our team. This position requires an experienced and detail-oriented individual with excellent communication skills and the ability to thrive in a fast-paced environment. If you excel at managing schedules, coordinating tasks, and handling dynamic priorities, this role offers an exciting opportunity to contribute to a high-performing team.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain a complex and dynamic executive calendar, ensuring all appointments and commitments are scheduled efficiently.</p><p>• Provide timely reminders and updates to ensure the executive stays on track with daily priorities.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize and set up virtual meetings using platforms such as Microsoft Teams and Zoom.</p><p>• Assist with ad-hoc projects and tasks, adapting quickly to changing needs and priorities.</p><p><br></p>
We are looking for a highly skilled and organized Executive Assistant to provide critical support to a fast-paced real estate development executive team. This contract position, based in Scottsdale, Arizona, involves managing day-to-day operations, coordinating communications, and handling special projects for a variety of real estate ventures. The ideal candidate will bring professionalism, discretion, and a proactive approach to ensure the executive team can focus on strategic objectives.<br><br>Responsibilities:<br>• Manage and maintain an active calendar of appointments, ensuring smooth coordination of meetings, events, and commitments.<br>• Arrange comprehensive travel plans, including domestic itineraries and logistics, for the executive leadership team.<br>• Prepare detailed briefing materials, agendas, and follow-ups for meetings, ensuring alignment with priorities.<br>• Draft, proofread, and finalize correspondence, presentations, and reports with a high level of accuracy.<br>• Support corporate and investor relations by preparing presentations, materials, and meeting minutes as needed.<br>• Track key deliverables and follow up on outstanding tasks to ensure deadlines are met.<br>• Organize and maintain files, including contracts, budgets, and project documentation, for easy access and reference.<br>• Process and complete expense reports efficiently, adhering to company guidelines.<br>• Coordinate company events and parties, managing all aspects from planning to execution within budget.<br>• Represent the executive team in communications, fostering strong relationships with clients, officials, and stakeholders.
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced financial services environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.<br>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.<br>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.<br>• Oversee travel arrangements and expense reporting using systems like Concur.<br>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.<br>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.<br>• Provide administrative support for special projects and events as needed.<br>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.<br>• Uphold confidentiality and attention to detail in handling sensitive information.<br>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
<p>A reputable <strong>government-affiliated service contractor located near Camp Pendleton</strong> is seeking an <strong>Accounting Office Assistant</strong> to support daily financial and administrative operations. This role is ideal for someone who enjoys balancing numbers and organization, contributing to a team that values precision, structure, and accountability.</p><p>The Accounting Office Assistant will play a key role in supporting billing, data entry, reconciliation, and general administrative duties — a great opportunity for someone looking to develop a long-term career in accounting and office management.</p><p><br></p><p>💼 <strong>Responsibilities</strong></p><ul><li>Assist with accounts payable and receivable processing.</li><li>Enter financial transactions and maintain accurate digital and physical records.</li><li>Support payroll preparation and timecard tracking.</li><li>Reconcile statements, expense reports, and petty cash accounts.</li><li>Provide general administrative support to accounting and HR teams.</li><li>Help coordinate audits, reports, and month-end closing activities.</li><li>Manage office supplies, filing systems, and internal communication as needed.</li></ul>
We are looking for a dedicated and detail-oriented Executive Assistant to join our non-profit organization in Neptune, New Jersey. This role is a Contract-to-permanent position, providing direct support to the President and Vice President of Finance and Administration while also acting as a liaison to the Board of Trustees. The ideal candidate will thrive in a dynamic environment where administrative excellence and organizational skills are key to supporting leadership and advancing the organization’s mission.<br><br>Responsibilities:<br>• Manage meeting logistics, including agenda preparation, presentation creation, note-taking, action item distribution, and arranging food, beverages, and videoconferencing as needed.<br>• Oversee complex calendar management for the executive team, scheduling appointments, coordinating travel, and preparing briefing documents for meetings.<br>• Serve as the Board Liaison, handling portal management, meeting coordination, documentation tracking, budget planning, logistics, and expense processing.<br>• Organize and coordinate offsite events such as fundraising functions, staff training programs, and employee appreciation activities.<br>• Arrange travel plans for conferences and leadership events, and reconcile monthly credit card and travel expenses for executives.<br>• Collaborate with senior leadership to ensure smooth day-to-day office operations.<br>• Provide administrative assistance for HR processes such as onboarding, offboarding, and recruitment.<br>• Support organizational initiatives by coordinating monthly Town Hall presentations, maintaining digital file systems, conducting research, and managing projects as assigned.<br>• Utilize various software tools including ADP, Cisco Webex, Concur, and CRM systems to enhance workflow efficiency.
We are looking for a skilled and resourceful Senior Executive Assistant to provide high-level administrative support to organizational leadership and the Board of Directors. This Contract position is based in San Antonio, Texas, and requires someone with strong attention to detail who excels in managing complex schedules, handling confidential information, and facilitating communication between key stakeholders. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Serve as the primary administrative liaison for the leadership team and Board of Directors, ensuring seamless communication and coordination.<br>• Manage and prioritize executive calendars, resolving scheduling conflicts and ensuring timely organization of appointments.<br>• Coordinate and facilitate board meetings, including preparing agendas, recording minutes, and distributing relevant materials.<br>• Reconcile credit card statements, process expense reports, and submit timesheets for designated executives.<br>• Organize logistics for internal and external meetings, including securing venues, arranging catering, and ensuring technical readiness for presentations.<br>• Prepare and format presentations with a high level of accuracy and distribute meeting documents as needed.<br>• Maintain and update confidential records and databases with accuracy and discretion.<br>• Establish and oversee both digital and physical filing systems to ensure efficient document management.<br>• Provide technical support for video conferencing and virtual meetings, ensuring seamless execution.<br>• Assist with data entry, reporting, and preparation of documentation to support leadership initiatives.
<p>Robert Half is seeking a detail-oriented and organized Estimating Coordinator in the Deerfield Beach, Florida area. This role focuses on supporting the estimating team by managing administrative functions, coordinating project details, and ensuring accurate and timely processing of estimates. The Estimating Coordinator bridges communication between departments, organizes data, and enhances operational efficiency in project procurement processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Estimate Preparation:</strong> Assist in preparing and organizing detailed project estimates, ensuring accuracy and compliance with company standards.</li><li><strong>Data Management:</strong> Maintain databases and documentation related to estimates, bids, and project information.</li><li><strong>Project Coordination:</strong> Coordinate with the sales, project management, and production teams to ensure alignment of project expectations and scope.</li><li><strong>Communication:</strong> Act as the point of contact for incoming project requirements, providing accurate updates and resolving inquiries with internal teams and clients.</li><li><strong>Deadlines:</strong> Track estimate timelines and ensure submissions are timely to meet project needs and client expectations.</li><li><strong>Reports:</strong> Generate reports to summarize estimating performance, customer feedback, and project success rates.</li><li><strong>Budget Considerations:</strong> Collaborate with the estimating team to ensure estimates align with budgetary goals and constraints.</li><li><strong>Process Efficiency:</strong> Continually identify opportunities to improve workflow and streamline the estimating process.</li></ul><p><br></p>
<p><strong>Job Title:</strong> Executive Assistant (Permanent Position!)</p><p><strong>Location:</strong> Hartford, CT (Fully Onsite)</p><p><strong>Position Type:</strong> Full-Time, Permanent</p><p><strong>Compensation:</strong> $80,000–$90,000 (commensurate with experience)</p><p><br></p><p>Our client is a mission-driven non-profit organization based in Hartford, CT, committed to making a meaningful impact in our community. We are seeking a highly skilled and professional <strong>Executive Assistant</strong> to support an Executive level Manager. This is a fully onsite role offering the opportunity to work closely with passionate individuals in a collaborative and purpose-driven environment.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Executive Assistant will play a critical role in supporting the Executive Manager and overall organizational efficiency. The ideal candidate will have a strong background in executive support, excellent communication skills, and a proactive mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendar and scheduling needs for the Executive Manager</li><li>Coordinate internal and external meetings, including Board of Directors meetings</li><li>Arrange occasional travel, including itineraries and logistics</li><li>Maintain and organize internal data, records, and documents</li><li>Assist with program management and implementation</li><li>Prepare agendas, presentations, and reports for leadership and board meetings</li><li>Serve as a liaison with internal staff, board members, and external partners</li><li>Handle confidential information with discretion and professionalism</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 5 years of Executive Assistant experience, preferably in a non-profit or mission-driven setting (industry is not a must, just a plus!)</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li><li>Demonstrated excellence in calendar management and scheduling</li><li>Exceptional written and verbal communication skills</li><li>High level of professionalism, discretion, and integrity</li><li>Outstanding organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul><p><br></p><p><strong>Please apply today if you meet the above requirements to Daniele.Zavarella@roberthalf com!</strong></p>
<p><strong>Position Overview:</strong></p><p>We are seeking an experienced and professional <strong>Executive Assistant</strong> to provide high-level administrative and operational support to senior leadership in a fast-paced and dynamic environment. The ideal candidate is highly organized, proactive, and capable of handling confidential information with discretion. If you excel in anticipating needs, have excellent communication skills, and thrive in a corporate setting, this position is for you.</p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the trusted point of contact for senior executives, contributing to seamless communication and operations.</li><li>Manage and coordinate executive calendars, schedules, and appointments, ensuring efficient use of time.</li><li>Arrange travel itineraries, accommodations, meetings, and events, both domestic and international.</li><li>Prepare and edit correspondence, reports, charts, presentations, and other documentation for executive review.</li><li>Facilitate and monitor deadlines, managing ongoing projects and ensuring timely delivery of objectives.</li><li>Act as a gatekeeper for executive communication, fielding phone calls, emails, and requests.</li><li>Support the development of presentations and materials for meetings, including board events.</li><li>Conduct research and assist with data collection, providing recommendations and insights as needed.</li><li>Maintain confidentiality for sensitive information and exercise discretion at all times.</li></ul>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
We are looking for a detail-oriented Accounting Administrative Assistant to join our team on a contract basis in San Luis Obispo, California. This role is ideal for someone with a strong background in accounting support and administrative tasks who thrives in a fast-paced environment. The position involves part-time hours, providing flexibility while allowing you to contribute to essential financial operations.<br><br>Responsibilities:<br>• Record checks into the general ledger system accurately and efficiently.<br>• Scan and organize financial documents to maintain proper digital and physical records.<br>• Retrieve and review invoices from the system to ensure accuracy and completeness.<br>• Assist with managing credit card transactions and accounts payable tasks during the first two weeks of each month.<br>• Support customer invoicing and funds collection activities during the last two weeks of the month.<br>• Maintain and update a monthly calendar to track financial deadlines and priorities.<br>• Utilize Microsoft Excel and Word to create, edit, and maintain financial reports and documents.<br>• Collaborate with team members to ensure banking systems and financial processes are handled securely.<br>• Perform other administrative tasks as needed to support the accounting team.
<p>We are looking for a skilled Executive Assistant to join our team in Hawthorne, California, on a contract to hire basis. In this role, you will provide vital administrative support to our executive leadership, playing a key part in ensuring the smooth operation of organizational activities. Your contributions will help drive our mission to deliver exceptional financial services within the credit union industry. There are nights and weekends that you will need to work along with some light travel. </p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are organized and conflicts are minimized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and distribute accurate reports, presentations, and meeting minutes for executive leadership and board meetings.</p><p>• Maintain confidentiality while handling sensitive records and documentation.</p><p>• Facilitate communication and collaboration between the executive team, board members, and other stakeholders.</p><p>• Organize and oversee executive meetings, ensuring all materials and logistics are prepared in advance.</p><p>• Monitor and prioritize multiple tasks to meet deadlines efficiently.</p><p>• Assist in the planning and execution of special projects and organizational initiatives.</p><p>• Serve as a primary point of contact for internal and external inquiries directed to the executive team.</p><p>• Ensure compliance with organizational policies and standards while supporting the executive team.</p>
<p>We are seeking a highly adaptable and resourceful Executive Assistant to support the Executive Director of purpose-driven non-profit organization. This role requires someone who thrives in a fast-paced and ever-evolving environment, excels at balancing competing priorities, and has a talent for creating order amidst the chaos. The Executive Assistant will play a pivotal role in ensuring the Executive Director’s day-to-day operations run seamlessly and efficiently while contributing to the broader success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Manage the Executive Director's complex and fluid calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, proofread, and edit correspondence, reports, and presentations on behalf of the Executive Director.</li><li>Anticipate the Executive Director’s needs and proactively prepare materials, information, and resources to support decision-making.</li></ul><p><strong>Operational Coordination:</strong></p><ul><li>Act as a central point of contact for internal teams and external stakeholders, ensuring clear and timely communication in all directions.</li><li>Monitor deadlines, evolving priorities, and competing demands, ensuring nothing falls through the cracks in a fast-paced environment.</li><li>Quickly troubleshoot unforeseen challenges, demonstrating resourcefulness and creative thinking under pressure.</li></ul><p><strong>Project and Event Support:</strong></p><ul><li>Support planning and execution of events, fundraisers, and organizational initiatives, managing multiple moving parts with precision.</li><li>Track the progress of projects and follow up with team members to keep deliverables on schedule.</li></ul><p><strong>Adaptability in Chaos:</strong></p><ul><li>Maintain composure and a positive, solution-focused attitude when shifting priorities or last-minute changes arise.</li><li>Create structure and processes to bring clarity to ambiguous situations often encountered in a high-energy, mission-driven environment.</li></ul><p><strong>Discretion and Confidentiality:</strong></p><ul><li>Handle sensitive organizational information with the utmost professionalism and discretion.</li></ul><p><br></p>
<p>Our client, a finance-based firm located in Century City, is looking for a highly organized and proactive Executive Assistant to provide dedicated support to senior executives in their organization. This role involves managing schedules, coordinating meetings, and handling confidential information to ensure seamless day-to-day operations. This is a direct hire position that is mostly on-site daily, with some hybrid work flexibility. The ideal candidate will be an "up and comer" with at least 3-5 years of administrative support experience under their belt. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee executive calendars by scheduling and coordinating meetings, appointments, and travel plans (mostly domestic).</p><p>• Organize and manage logistics for internal and external meetings, including agenda creation and distribution of relevant materials.</p><p>• Coordinate executive offsite events, such as lunch and dinner meetings, ensuring all arrangements are completed flawlessly.</p><p>• Prepare, send, and track official documents using platforms like DocuSign, as well as draft and review communications, reports, and presentations.</p><p>• Act as the main point of contact between the executive team and stakeholders, maintaining attention to detail and timely communication.</p><p>• Draft, proofread, and finalize business documents, including memos, reports, and presentations, ensuring accuracy.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries, while handling last-minute changes effectively.</p><p>• Maintain and optimize executives' daily schedules to prioritize tasks and improve efficiency.</p><p>• Monitor deadlines and follow up on action items to ensure timely completion of projects and deliverables.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p>
<p>We are seeking a friendly, professional, and organized Receptionist/Administrative Assistant to join our team. This individual will be the first point of contact for clients and visitors while also supporting the office with various administrative and clerical tasks. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner</li><li>Answer, screen, and direct phone calls and emails to appropriate staff members</li><li>Maintain a clean and organized reception area and common spaces</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Assist with data entry, filing, scanning, and document organization</li><li>Schedule appointments, meetings, and conference room bookings</li><li>Support administrative tasks such as ordering office supplies, updating records, and maintaining contact lists</li><li>Provide general clerical assistance to departments as needed</li></ul><p><br></p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>We are looking for a highly organized and detail-oriented Legal Executive Assistant to provide comprehensive support to legal professionals in a dynamic environment. The ideal candidate will excel in managing complex schedules, handling multi-line phone systems, and contributing to business development efforts. This role is based in the Greater Boston area, and offers an opportunity to work in a fast-paced and collaborative setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain detailed calendars for legal professionals, scheduling meetings, appointments, and deadlines.</p><p>• Manage incoming and outgoing communications via a multi-line phone system, ensuring calls are routed appropriately.</p><p>• Assist with business development activities, including preparing materials and supporting client outreach efforts.</p><p>• Organize and maintain legal documentation, ensuring files are accurate and up-to-date.</p><p>• Prepare and format correspondence, reports, and other legal documents with a high degree of accuracy.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation for legal professionals.</p><p>• Act as a liaison between internal teams and external clients to facilitate effective communication.</p><p>• Handle confidential information with the utmost discretion and professionalism.</p><p>• Support the legal team with ad-hoc administrative tasks as needed.</p><p>• Monitor and order office supplies, ensuring the workspace is well-equipped and organized.</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Accurately review and process admission applications in accordance with established guidelines.<br>• Input applicant data into the admissions database with precision and attention to detail.<br>• Verify information submitted by applicants to ensure completeness and compliance with requirements.<br>• Maintain records and documentation related to prospective students and applicants.<br>• Collaborate with team members to address discrepancies or missing information in applications.<br>• Adapt quickly to new software systems used in the admissions process.<br>• Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.<br>• Ensure confidentiality and security of applicant information throughout the admissions cycle.<br>• Provide excellent customer service when interacting with applicants and stakeholders.<br>• Contribute to the continuous improvement of admissions procedures and processes.
<p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
