<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Brentwood. This is a contract to permanent position that requires someone with strong clerical skills and the ability to handle daily onsite responsibilities with professionalism. The ideal candidate will thrive in a fast-paced environment and bring excellent communication and multitasking abilities to the role. You will directly support a Partner for a local business management firm.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform general administrative duties, including filing, scheduling, and maintaining records.</p><p>• Answer incoming calls promptly and professionally, directing inquiries to the appropriate person or department.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Provide receptionist support by greeting visitors and ensuring a welcoming environment.</p><p>• Utilize Datafaction software for organizing and maintaining information.</p><p>• Assist with clerical tasks such as document preparation and correspondence.</p><p>• Ensure daily office operations run smoothly and efficiently.</p><p>• Communicate effectively with team members and external contacts to resolve issues or relay information.</p><p>• Maintain confidentiality when handling sensitive information.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Beach, California. This long-term contract position offers an excellent opportunity to support daily operations through effective organization and communication. The ideal candidate will bring strong administrative skills and a proactive approach to ensure smooth office functionality.<br><br>Responsibilities:<br>• Handle incoming telephone calls, providing prompt and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Coordinate interview schedules and manage related communications.<br>• Provide support for general office administrative duties, ensuring efficiency in daily operations.<br>• Utilize tools such as Outlook and Dayforce to streamline workflows and maintain organized schedules.<br>• Greet visitors and clients in a friendly manner, ensuring a positive reception experience.<br>• Assist in preparing reports and presentations as needed.<br>• Manage office supplies inventory and place orders when necessary.<br>• Collaborate with team members to ensure tasks are completed on time.
<p>We are looking for an organized and proactive Administrative Assistant to join a health and wellness company in Los Angeles, California. This is an onsite contract to hire role that offers a dynamic mix of administrative, operational, and customer-facing tasks. </p><p><br></p><p>Responsibilities:</p><p>• Manage schedules and calendars using Microsoft Outlook, ensuring smooth coordination of appointments and meetings.</p><p>• Process online orders, prepare shipping labels, and handle detailed shipping needs such as overnight shipments or temperature-sensitive packages.</p><p>• Assist with the startup operations of a supplement company, including data collection and tracking product inventory.</p><p>• Monitor office supplies, maintain inventory levels, and restock personalized supplement packs.</p><p>• Provide administrative and operational support to the team, ensuring efficient workflow.</p><p>• Support social media initiatives by managing and updating basic platforms.</p><p>• Deliver exceptional customer service by maintaining a friendly and attentive demeanor.</p><p>• Coordinate with internal teams to ensure tasks are completed accurately and on time.</p>
<p>We are looking for a highly organized and meticulous professional to join our tax office team during the busy tax season. The Tax Office Assistant will be responsible for supporting daily office functions, providing outstanding service to clients, and assisting with the overall tax preparation process. This position is ideal for those with strong administrative abilities, a customer-focused approach, and experience with standard office software. If you enjoy fast-paced settings and thrive on helping operations run smoothly, this could be the perfect fit.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients upon arrival and ensure a positive front-desk experience</li><li>Answer, screen, and direct incoming calls utilizing a multi-line phone system</li><li>Complete routine data entry, organize digital and paper records, and maintain filing systems</li><li>Coordinate schedules and manage appointments for tax preparers</li><li>Review and proofread documents to verify accuracy</li><li>Perform general administrative duties, including photocopying and scanning</li><li>Protect the confidentiality of all client information and adhere to privacy guidelines</li></ul><p><br></p>
Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
<p>We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.</p><p>• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.</p><p>• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.</p><p>• Assist in sourcing promotional materials and preparing items for internal and external event activations.</p><p>• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.</p><p>• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.</p><p>• Collaborate with department heads and internal teams to ensure smooth event execution and communication.</p><p>• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.</p>
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Valencia, California. This Contract to permanent position involves managing complex schedules, coordinating recruitment activities, and providing comprehensive support to executive leadership. The ideal candidate will excel in multitasking, maintain a high level of professionalism, and ensure smooth administrative operations.<br><br>Responsibilities:<br>• Manage and coordinate interview schedules, ensuring availability across multiple time zones and maintaining precise records.<br>• Communicate interview logistics and updates to candidates in a clear and timely manner.<br>• Arrange candidate travel accommodations, such as flights, hotels, and reimbursements, when necessary.<br>• Support the recruitment team with tasks like posting job openings, tracking metrics, and coordinating candidate assessments.<br>• Prepare agendas, attendee lists, and virtual meeting setups for executive meetings and other events.<br>• Handle executive expense reporting, including tracking, reconciling, and submitting financial documents in line with company policies.<br>• Monitor executive leadership’s budgets and address discrepancies in collaboration with the finance team.<br>• Assist with planning and executing office events, including team-building activities and corporate celebrations.<br>• Maintain office supplies inventory and coordinate with vendors to ensure smooth daily operations.<br>• Provide administrative support for onboarding new employees, including workspace preparation and welcome materials.
We are looking for a skilled Administrative Assistant to join our team in Calabasas, California. This Contract to permanent position offers an opportunity to contribute to the efficient management of tax-related processes while supporting a dynamic office environment. The ideal candidate will possess strong organizational skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Oversee the workflow of tax engagements and monitor deadlines to ensure timely submissions.<br>• Prepare and assemble tax returns for individuals, corporations, partnerships, and trusts for review.<br>• Process electronic filing submissions and track acknowledgments effectively.<br>• Gather, organize, and scan client tax documents, including W-2s, 1099s, and K-1s.<br>• Maintain accurate client records within tax software applications such as Lacerte, ProSeries, Drake, and UltraTax.<br>• Communicate with clients to obtain missing information and secure necessary signatures.<br>• Draft engagement letters, invoices, and assist with billing-related tasks.<br>• Monitor the delivery of tax organizers and follow up with clients as needed.<br>• Manage correspondence with relevant organizations and state agencies, including notices and transcripts.<br>• Provide administrative and project-based support to tax preparers and CPAs.
<p>A commercial property management company located in West LA is looking for an Administrative Assistant to start immediately. This is a 6-month contract position with the strong chance to extend and turn into a permanent role for the right individual. Job duties for the position will be to answer phone calls, process email correspondence, work directly with clients to answer questions, and type up letters. Additional duties will include data entry, filing documents, scheduling, and special administrative projects. Robert Half is looking for a candidate with excellent written and verbal communication skills. Strong computer skills is an absolute must for this role! Hours are 9am-5pm with some flexibility and parking is covered. This position will start on Tuesday, 2/24. </p>
<p><strong>Job Title: Executive Assistant</strong></p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives. The ideal candidate is detail-oriented with strong communication skills and thrives in a fast-paced environment. This role requires advanced scheduling capabilities, multi-tasking, professionalism, and the ability to handle sensitive information with discretion.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to one or more executives, including complex calendar management across multiple time zones.</li><li>Coordinate and organize logistics for in-person, virtual, and offsite meetings.</li><li>Manage high-volume scheduling, calls, conference calls, and video meetings, ensuring all details are tracked and communicated.</li><li>Arrange and book travel, prepare itineraries, and support executives with changes as needed.</li><li>Prepare and process expense reports, ensuring compliance with company policies.</li><li>Compose and edit correspondence, reports, presentations, and meeting agendas.</li><li>Take detailed notes during meetings and follow up on action items.</li><li>Liaise with internal staff, senior leadership, external clients, and vendors with a high level of professionalism.</li><li>Support special projects and team initiatives as assigned.</li><li>Maintain strict confidentiality regarding sensitive information.</li></ul><p><strong>Qualifications:</strong></p><ul><li>3+ years of administrative assistant or executive assistant experience in a dynamic, fast-paced professional environment.</li><li>Bachelor’s degree preferred, but not required.</li><li>Exceptional organization, time management, and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>High proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).</li><li>Experience using collaboration platforms such as Zoom, Slack, Box, Concur, or Workday is a plus.</li><li>Demonstrated ability to manage multiple priorities simultaneously, often under tight deadlines.</li><li>Ability to exercise sound judgment, discretion, and a high degree of confidentiality.</li><li>Strong interpersonal skills and a proactive, self-motivated attitude.</li><li>Familiarity with industry-specific operations (such as entertainment, finance, or law) is a plus, but not required.</li></ul><p><strong>Compensation:</strong></p><p>This is a full-time, benefited position. Pay range commensurate with experience and skills.</p>
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>We are looking for an experienced Executive Assistant to provide comprehensive administrative and logistical support to C-suite executives. This role involves managing complex schedules, coordinating travel arrangements, and overseeing event logistics to ensure smooth operations. This is a long-term contract position based in Santa Barbara, California, with occasional on-site requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars ensuring seamless scheduling and prioritization.</p><p>• Arrange and coordinate travel plans, including booking accommodations, transportation, and handling real-time changes.</p><p>• Process and track expense reports, ensuring accuracy and compliance.</p><p>• Organize and support events such as team dinners, offsites, and other executive gatherings.</p><p>• Maintain clear and proactive communication with executives and stakeholders to address needs and resolve issues promptly.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Prepare materials and documents for executive meetings, ensuring all details are accurate and timely.</p><p>• Collaborate with other teams to ensure logistics align with organizational priorities.</p><p>• Provide proactive solutions to streamline administrative processes and improve efficiency.</p><p>• Adapt quickly to a fast-paced environment while maintaining exceptional attention to detail.</p>
<p>A technology services company located in West LA is hiring an Executive Assistant on a contract-to-hire basis. As the Executive Assistant, you will support the Owner of the technology firm and also support the office with administrative tasks. Your main job duties will include calendar management for the Owner, acting as a gatekeeper, and daily monitoring of a very busy email inbox. You will also greet guests and clients, answer the phones, receive packages, set up for office lunches, and complete special administrative projects for the office. This is a great opportunity for someone who is interested in working for a growing IT company serving local clients primarily. Robert Half is looking for a tech savvy individual who is detail oriented and organized. Hours are 9am-6pm Mon-Thursday and Friday from 9am-5pm. This is a contract to hire position, and the salary range is $75-$85k. Our client provides free lunch 3x per week, excellent benefits, and annual salary increases! </p>
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
<p>Front Desk Duties:</p><p><br></p><ul><li>Greet patients and visitors with professionalism and empathy, ensuring a welcoming environment.</li><li>Respond to phone calls and emails, scheduling appointments, and managing inquiries related to dermatology services.</li><li>Maintain accurate patient records and assist with electronic medical records (proficiency in systems like Epic or Cerner preferred).</li><li>Process payments and collect co-pays efficiently using the practice's payment procedures.</li><li>Ensure the reception area is clean, organized, and fully stocked with supplies.</li></ul><p>Calendar Management:</p><p><br></p><ul><li>Manage the physician’s schedule, ensuring timely appointments and optimizing operational efficiencies.</li><li>Organize and prioritize meetings and calls for internal and external communications.</li><li>Collaborate with the medical office administrator to minimize scheduling conflicts.</li></ul><p>Travel Arrangements:</p><p><br></p><ul><li>Plan and book travel arrangements for the physician, including flights, accommodation, and ground transportation.</li><li>Prepare itineraries that align with clinic schedules, conferences, or commitments.</li><li>Handle last-minute changes and cancellations promptly and effectively.</li></ul><p><br></p>
<p>Our client, a corporate office in West Hollywood, is looking for an Office Assistant on a temp to hire basis. You will be responsible for data entry, document imaging, processing the mail, answering the phones and providing backup support to the receptionist. You will also complete special administrative projects for the office, so a team player is important for this position. The ideal candidate will need to feel comfortable standing on their feet most of the day and will have a can-do attitude. Hours are 8am-5pm with a 1-hour lunch and two 15-minute breaks. Parking is covered and pay range is $24-$26/hr. Our client offers free lunch, free parking, and full benefits once permanent. </p>
We are looking for a dedicated Legal Assistant to join our team in Los Angeles, California. This role offers an opportunity to contribute to a collaborative and well-established firm recognized for its excellence in meticulous services. The ideal candidate will support attorneys in various administrative and legal tasks while enjoying a positive and growth-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to 4-5 attorneys, ensuring workloads are balanced and manageable.<br>• Manage legal documents and filings, including e-filing and processing court submissions accurately and efficiently.<br>• Maintain attorneys’ calendars, scheduling meetings, deadlines, and court appearances to ensure efficient time management.<br>• Coordinate communication between attorneys, clients, and external parties to facilitate case progress.<br>• Prepare and organize case files, ensuring all necessary materials are readily accessible and up to date.<br>• Collaborate with team members to uphold the firm’s standards of service and attention to detail.<br>• Assist in drafting and proofreading legal correspondence and documents.<br>• Utilize firm resources to streamline processes and maintain consistency across administrative tasks.<br>• Uphold confidentiality and compliance with legal protocols and procedures.<br>• Participate in firm-wide initiatives and activities to foster a collaborative work environment.
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this long-term contract position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Track and manage contracts from initial requests to final execution, ensuring accuracy and timely processing.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
<p>We are looking for a detail-oriented Executive Assistant to work for a high-end property management company located in Century City. This is a long-term contract position with the opportunity to turn into a permanent position! It offers a unique opportunity to support a C-level executive, who also has ties to the entertainment industry. The role requires a blend of organizational expertise, strong communication skills, and the ability to handle confidential matters with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive's calendar, schedule meetings, prioritize engagements, and coordinate travel arrangements.</p><p>• Prepare and review internal and external communications, presentations, and reports to ensure accuracy and professionalism.</p><p>• Act as a trusted liaison for executive priorities, anticipating needs and resolving potential challenges proactively.</p><p>• Provide administrative support to additional leadership, including handling sensitive and confidential information.</p><p>• Oversee daily office operations, such as managing supplies, vendor relationships, and facility maintenance.</p><p>• Maintain a welcoming and efficient office environment to enhance employee experiences.</p><p>• Coordinate logistics for internal meetings, including catering, space setup, and planning.</p><p>• Lead monthly safety meetings for the corporate office and support compliance-related initiatives.</p><p>• Identify and implement operational improvements to streamline processes and boost efficiency.</p><p>• Assist with internal communications and special projects impacting the broader organization.</p>
We are looking for a dedicated Operations Assistant to join our team in Commerce, California. This long-term contract position offers an excellent opportunity to support our Operations and Sales Management teams by ensuring seamless processes and contributing to the department's success. The ideal candidate will thrive in a fast-paced environment, managing technician schedules, maintaining reports, and fostering efficient office operations.<br><br>Responsibilities:<br>• Coordinate technician assignments to work orders and ensure schedules are effectively managed.<br>• Review and verify hours worked before submitting payroll for processing.<br>• Collaborate with clients to schedule work and maintain strong communication channels.<br>• Manage client site access by maintaining and organizing key distribution.<br>• Prepare and analyze reports on labor, variances, and project performance.<br>• Provide general office support, including answering employee inquiries and maintaining a well-functioning workspace.<br>• Assist in training staff on company procedures to ensure compliance and efficiency.<br>• Monitor and improve internal and external client satisfaction through proactive engagement.<br>• Support efforts to reduce order processing times and streamline workflow operations.<br>• Perform other administrative and operational tasks as assigned to enhance departmental performance.
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
<p>An in-house legal department is seeking a <strong>Legal Assistant</strong> to join their attorney and contracts manager. This role is hybrid, out of Azusa, CA. This role is a dynamic mix of <strong>litigation support (approx. 50%)</strong> and <strong>transactional/contract administration (approx. 50%)</strong>. <em>This is not an entry-level position - a foundation in litigation is required. </em></p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Litigation & Insurance Support (about 50%)</strong></p><ul><li><strong>Subpoena Management:</strong> Serve as the primary point person for receiving, tracking, and managing all incoming legal subpoenas, including communicating with internal teams to gather necessary information.</li><li><strong>Discovery Management:</strong> Request and collect documentation for discovery purposes, and calendar discovery deadlines<em> (knowing how to calculate these deadlines is critical; please do not apply without this knowledge).</em></li><li><strong>Litigation Deadlines:</strong> Proactively calendar/docket litigation deadlines (e.g., discovery, responses) for the attorney per CA civil codes & procedures. <em>Cannot train on calculating litigation deadlines.</em></li><li><strong>Insurance Claims:</strong> Communicate with brokers and insurance carriers to file and manage various insurance claims, ensuring proper documentation, follow-up, and tracking on the master spreadsheet.</li></ul><p><strong>Contract & Vendor Administration (about 50%)</strong></p><ul><li><strong>Contract Administration:</strong> Support the Contract Manager by maintaining the contract management system, including document organization, tracking, and maintaining comprehensive contract files.</li><li><strong>Vendor Onboarding:</strong> Facilitate the vendor onboarding process, which includes communicating with Branch Managers and Sales Teams to gather required documentation and inputting vendor packet information into Excel.</li></ul><p><em>Pay is contingent upon fluency in the tasks above, with the high end reserved for Legal Assistants who check every box.</em></p><p><br></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: 8am to 5pm</p><p>· <u>Hybrid Schedule:</u> Onsite Monday, Tuesday, Thursday. This job will start 5x/week in the office; a day or two remote per week will be awarded after training.</p><p><br></p><p><strong><u>Perks of Role</u></strong>:</p><p>· I placed the supervising attorney here almost two years ago. He is caring, down-to-earth, reasonable, and willing to provide training.</p><p>· In-house work-life balance. “You will have a better life here than at a law firm” –supervising attorney</p><p>· Positive work environment – the attorney is not going to be a person who creates work for no reason. “Sometimes there is 120% utilization, other times it is light. I won’t add to their workload if I don’t have to.” –supervising attorney</p>
<p><strong>Real Estate Law Firm Seeks Onsite Legal Assistant (will train on practice area)</strong></p><p><br></p><p><strong>About Firm & Position:</strong></p><p>A well-regarded boutique transactional real estate law firm in Century City is seeking a <strong>Legal Assistant</strong> to support a fast-paced, high-volume practice. This firm works behind the scenes on sophisticated commercial real estate financing matters for major law-firm clients nationwide. </p><p><br></p><p><strong>Legal Assistant Responsibilities:</strong></p><p> • Support attorneys handling commercial real estate financing transactions and related opinion letter work.</p><p> • Manage a high volume of active matters simultaneously, often with compressed timelines.</p><p> • Process and track comments and deliverables from lender’s counsel and law-firm clients.</p><p> • Prepare and maintain “items needed” lists, draft final opinion packages, and ensure completeness prior to delivery.</p><p> • Review and organize transactional documents, including entity formation and governance records (LLC agreements, LP agreements, certificates of formation, authorizations, etc.).</p><p> • Handle administrative components of transactions, including daily outgoing shipments (FedEx).</p><p><br></p><p><strong>Hours:</strong></p><p> • 40-hour workweek</p><p> • 100% onsite in Century City</p><p><br></p><p><strong>Perks:</strong></p><p> • Sophisticated transactional real estate work supporting large, high-profile deals.</p><p> • Excellent training with a clear path for growth into a paralegal role over time.</p><p> • Close-knit, collaborative office environment with low turnover.</p><p> • Stable firm with a strong reputation in the real estate legal community.</p><p> • We’ve placed multiple <strong>Legal Assistants</strong> and attorneys with this firm — all are still there and happy, including one <strong>Legal Assistant</strong> who was promoted to paralegal.</p><p><br></p><p><strong>Salary:</strong></p><p> • $60,000–$85,000 DOE</p><p><br></p><p><strong>Benefits:</strong></p><p> • 100% employer-paid medical coverage for employee and dependents</p><p> • Two weeks PTO</p><p> • 401(k) eligibility after one year</p><p><br></p><p><strong><em><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></em></strong></p>
<p>A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team!</p><p><br></p><p>The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! </p><p><br></p><p><strong><u>Must-Haves: </u></strong></p><p>o Calendaring litigation deadlines</p><p>o E-filing pleadings in State and Federal court </p><p>o Generating TOAs and TOCs</p><p>o Keeping track of attorney time (in a legal software and/or document management system).</p><p><br></p><p><strong><u>Logistics:</u></strong></p><ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime. </li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period. </li><li>This litigation assistant will support a partner and two associates. </li></ul>
