We are looking for an experienced Executive Assistant to provide comprehensive administrative and logistical support to C-suite executives. This role involves managing complex schedules, coordinating travel arrangements, and overseeing event logistics to ensure smooth operations. This is a long-term contract position based in Santa Barbara, California, with occasional on-site requirements. Responsibilities:• Manage executive calendars ensuring seamless scheduling and prioritization.• Arrange and coordinate travel plans, including booking accommodations, transportation, and handling real-time changes.• Process and track expense reports, ensuring accuracy and compliance.• Organize and support events such as team dinners, offsites, and other executive gatherings.• Maintain clear and proactive communication with executives and stakeholders to address needs and resolve issues promptly.• Handle confidential information with discretion and professionalism.• Prepare materials and documents for executive meetings, ensuring all details are accurate and timely.• Collaborate with other teams to ensure logistics align with organizational priorities.• Provide proactive solutions to streamline administrative processes and improve efficiency.• Adapt quickly to a fast-paced environment while maintaining exceptional attention to detail.

• Proven experience as an Executive Assistant or similar administrative role supporting senior executives. • Strong organizational skills with the ability to manage multiple priorities effectively. • Expertise in calendar management, including scheduling across different time zones. • Proficiency in coordinating travel arrangements and handling last-minute changes. • Excellent communication skills, both written and verbal, with a detail-oriented approach. • Bachelor’s degree or equivalent relevant experience in a related field. • Ability to work both independently and collaboratively, demonstrating a proactive approach. • High level of discretion in managing confidential information.

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Santa Barbara, CA
remote
Temporary
38.00 - 44.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide comprehensive administrative and logistical support to C-suite executives. This role involves managing complex schedules, coordinating travel arrangements, and overseeing event logistics to ensure smooth operations. This is a long-term contract position based in Santa Barbara, California, with occasional on-site requirements. Responsibilities:• Manage executive calendars ensuring seamless scheduling and prioritization.• Arrange and coordinate travel plans, including booking accommodations, transportation, and handling real-time changes.• Process and track expense reports, ensuring accuracy and compliance.• Organize and support events such as team dinners, offsites, and other executive gatherings.• Maintain clear and proactive communication with executives and stakeholders to address needs and resolve issues promptly.• Handle confidential information with discretion and professionalism.• Prepare materials and documents for executive meetings, ensuring all details are accurate and timely.• Collaborate with other teams to ensure logistics align with organizational priorities.• Provide proactive solutions to streamline administrative processes and improve efficiency.• Adapt quickly to a fast-paced environment while maintaining exceptional attention to detail.
2026-01-27T21:53:43Z

Executive Assistant Job in Santa Barbara, CA | Robert Half