<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p><br></p><p>Key Roles and Responsibilities:</p><p>• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</p><p>• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</p><p>• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</p><p>• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</p><p>• Support the office as needed with managing office supplies, vendor relationships, facility maintenance needs and meeting set-up.</p><p><br></p><p>The ideal candidate will have 5+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $85-95k once permanent.</p>
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
We are looking for an Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. In this role, you will provide essential administrative support, ensuring smooth office operations by managing tasks such as document preparation, record maintenance, and correspondence. This position requires strong organizational skills, effective communication, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Manage office supplies, maintain record-keeping systems, and handle basic bookkeeping tasks.<br>• Create and format invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate records, documents, and reports as needed.<br>• Draft and respond to routine correspondence in a timely and thorough manner.<br>• Conduct research to support office functions and provide accurate information as requested.<br>• Coordinate communication within the office, ensuring timely distribution of faxes and other materials.<br>• Perform photocopying, scanning, and other clerical duties to support daily operations.<br>• Collaborate with team members to ensure efficient workflow and prioritize tasks effectively.
<p>Are you a highly organized professional with a talent for supporting senior leaders and driving efficiency in dynamic environments? Our team is seeking a skilled Executive Assistant to play a pivotal role in facilitating executive communications, managing critical projects, and orchestrating day-to-day operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Procure and orchestrate written communications, ensuring clarity and professionalism.</li><li>Compile data-intensive reports and craft compelling presentations and briefings, primarily using Microsoft Office Suite (or equivalent software).</li><li>Screen phone calls and manage complex calendar schedules for executives.</li><li>Handle expense reports and coordinate travel arrangements (domestic and international).</li><li>Organize meetings and events, both internal and external.</li><li>Manage vendor relationships and oversee logistics for key projects.</li><li>Provide reliable administrative support to executives and staff.</li><li>Potentially train and oversee the performance of other support staff members to maintain high standards of service.</li></ul><p><br></p><p><br></p>
<p>We are looking for a skilled Executive Assistant to join our team in Hawthorne, California, on a contract to hire basis. In this role, you will provide vital administrative support to our executive leadership, playing a key part in ensuring the smooth operation of organizational activities. Your contributions will help drive our mission to deliver exceptional financial services within the credit union industry. There are nights and weekends that you will need to work along with some light travel. </p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring schedules are organized and conflicts are minimized.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare and distribute accurate reports, presentations, and meeting minutes for executive leadership and board meetings.</p><p>• Maintain confidentiality while handling sensitive records and documentation.</p><p>• Facilitate communication and collaboration between the executive team, board members, and other stakeholders.</p><p>• Organize and oversee executive meetings, ensuring all materials and logistics are prepared in advance.</p><p>• Monitor and prioritize multiple tasks to meet deadlines efficiently.</p><p>• Assist in the planning and execution of special projects and organizational initiatives.</p><p>• Serve as a primary point of contact for internal and external inquiries directed to the executive team.</p><p>• Ensure compliance with organizational policies and standards while supporting the executive team.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our Private Equity client. In this permanent position, you will play a vital role in supporting 2-3 executives by ensuring smooth day-to-day operations. This role requires exceptional organizational skills, flexibility, and the ability to handle multiple tasks efficiently while maintaining accuracy. This role is on-site daily, and this firm offers outstanding career advancement. A bachelor's degree is required.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage scheduling and calendars for the managing director, including coordinating meetings, confirming appointments, and resolving scheduling conflicts.</p><p>• Process company expenses, track receipts, and handle reimbursements for the corporate American Express card.</p><p>• Assist with monthly expense reporting in Concur by submitting reports, following up on pending submissions, and ensuring compliance with company protocols.</p><p>• Prepare and edit documents, including formatting, proofreading, and coordinating printing for presentations and client deliverables.</p><p>• Maintain office supplies inventory, coordinate lunch orders, ensure kitchen and conference rooms are tidy, and handle other facility-related duties.</p><p>• Submit and monitor building maintenance requests, ensuring timely resolution of issues.</p><p>• Support entity formation tasks, such as obtaining employer identification numbers, preparing Form W-8/W-9s, and assisting with bank account openings.</p><p>• Review and analyze capitalization tables and basic legal documents related to entity formation, equity issuances, and mergers and acquisitions.</p><p>• Collaborate with internal teams and external legal counsel to exchange information and complete tasks related to entity formation and compliance.</p><p>• Take on special projects as assigned to contribute to the team's success.</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>A real estate investment firm in Westwood is hiring a Receptionist/Office Assistant on a contract-to-hire basis. They are looking for a proactive candidate to manage the front desk and provide support to the office. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities office duties.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors, answering calls, and directing inquiries.</p><p>• Coordinate daily office activities such as scheduling meetings and assisting interdepartmental teams.</p><p>• Oversee office supply inventory by tracking budgets and placing orders to ensure stock availability.</p><p>• Handle food orders and deliveries for staff as needed.</p><p>• Maintain a clean and organized workspace, ensuring supplies are properly stocked and areas are tidy.</p><p>• Assist with onboarding new employees, including arranging parking and providing necessary resources.</p><p>• Set up video conferencing tools like Zoom and Teams for meetings in conference rooms.</p><p>• Receive, sort, and distribute mail, packages, and hand-delivered checks at the front desk.</p><p>• Provide administrative support across departments, facilitating smooth communication and workflow.</p>
<p>Robert Half is seeking a Senior Administrative Assistant with 5+ years of experience in logistics and transportation. The ideal Senior Administrative Assistant will be a self-starter with strong technical skills. The Senior Administrative Assistant plays a vital role in ensuring the smooth operation of our office by delivering high-level administrative and organizational support to both staff and leadership. This is an excellent opportunity for a proactive, detail-oriented professional seeking a dynamic and collaborative work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and office support, including answering phone calls, managing internal and external meeting schedules, handling vendor relations, and receiving and directing visitors with professionalism and warmth.</li><li>Perform high-quality word processing; create, maintain, and analyze spreadsheets, reports, and presentations using Microsoft Office Suite and similar software platforms.</li><li>Maintain and manage company social media platforms, technical databases, electronic files, and official records to ensure accessibility and integrity.</li><li>Support employees and executives with special projects, troubleshoot technology needs and challenges, and coordinate travel arrangements and expense reporting as needed.</li><li>Contribute to a positive office culture by assisting with event planning, organizing resources, and fostering efficient communication across teams.</li></ul><p><br></p><p>Our team values reliability, initiative, and a collaborative spirit. If you thrive in a fast-paced environment and are eager to make a meaningful impact, we encourage you to apply!</p><p><br></p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
We are looking for a skilled Senior Administrative Assistant to join our team in Brea, California. This contract-to-permanent position offers the opportunity to work in a dynamic environment, supporting key personnel and contributing to the smooth operation of the department. If you are seeking a role with growth potential and a positive company culture, this may be the perfect fit for you.<br><br>Responsibilities:<br>• Coordinate and manage calendars for department managers using Microsoft Outlook.<br>• Arrange welcome lunches and events for new team members within the department.<br>• Process expense reports for managers using Concur software.<br>• Provide administrative support to the organization and IT Director during the Executive Assistant's absence.<br>• Maintain accurate documentation and organize files to ensure seamless access and retrieval.<br>• Assist in preparing reports, presentations, and other materials as needed.<br>• Communicate effectively with internal teams and external stakeholders to address inquiries and provide updates.<br>• Handle general office duties, such as ordering supplies and managing correspondence.<br>• Ensure tasks and deadlines are met efficiently while maintaining high-quality standards.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Glendale, California. This is a long-term contract position offering a hybrid work schedule that combines remote flexibility with in-office collaboration. If you have a passion for organization and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate and efficient data entry tasks to maintain and update records.</p><p>• Utilize Yardi software to manage and process real estate-related information.</p><p>• Support daily administrative operations by organizing files, scheduling meetings, and handling correspondence.</p><p>• Assist with real estate documentation and ensure compliance with company standards.</p><p>• Collaborate with team members to streamline workflows and enhance efficiency.</p><p>• Prepare reports and presentations as required by management.</p><p>• Maintain a consistent and reliable work schedule while adhering to deadlines.</p><p>• Provide excellent customer support and address inquiries professionally.</p><p>• Ensure proper handling of sensitive information and maintain confidentiality.</p>
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments.<br>• Maintain accurate inventory records and ensure timely transfers between departments.<br>• Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns.<br>• Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders.<br>• Monitor shipment statuses, report delays, and communicate updates to relevant teams.<br>• Assist with inventory cycle counts, stock reconciliations, and quality control checks.<br>• Collaborate with internal teams to align logistics activities with production and sales schedules.<br>• Ensure adherence to company policies, safety standards, and shipping protocols.<br>• Identify opportunities for process improvements to enhance operational efficiency and reduce costs.<br>• Maintain accurate documentation within the inventory management system.
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Azusa, California. In this role, you will provide essential administrative support across multiple departments, ensuring smooth day-to-day operations. The position requires attention to detail and adaptability to handle various tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Manage scheduling and calendar activities for multiple departments, including coordinating meetings and appointments.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and maintain expense reports, ensuring accuracy and timely submission.<br>• Provide clerical support such as filing, scanning, and updating records to ensure data is current and accessible.<br>• Take detailed notes during meetings and distribute minutes as needed.<br>• Restock office supplies, including coffee and other essentials, to maintain a well-functioning workspace.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Assist in updating and organizing files to ensure compliance with company standards.<br>• Collaborate with team members to provide support for various administrative projects.<br>• Ensure the office remains organized and welcoming by adhering to the business dress code and maintaining a clean environment.
<p>Our client, a family-owned manufacturing company located in Culver City, is looking for an Administrative Assistant on a contract to hire basis. As the Administrative Assistant, you will play a key role in supporting this stable and growing company! Your main job duties will include coordinating in-person and virtual meetings, distributing meeting agendas, taking meeting minutes, and organizing the filing system. Additional duties will include coordinating travel, completing expense reports, and coordinating recruiting and hiring with their HR consultant. Additionally, you will also help support the organizations marketing efforts! You will work closely with the marketing team to build and execute the social media strategy by conducting research and creating social media calendars. </p><p><br></p><p>Robert Half is looking for a tech savvy candidate who feels comfortable writing and editing presentations. Experience using Canva is a huge plus! Someone with a positive attitude, who is detailed and customer oriented would do great in this position! As the Administrative Assistant, it will be important to be good at multitasking with a strong organizational ability. This is a contract to hire position, and the salary range is $55-$65k. Hours are 8:30am-5pm Monday-Thursday, and Fridays from 8am-3pm.</p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
