We are looking for a dedicated Executive Assistant to support senior executives in a dynamic and fast-paced environment. This is a contract position based in Pasadena, California, where you will play a key role in streamlining operations and ensuring the leadership team’s success. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate and address needs efficiently. Responsibilities: • Manage complex executive calendars, ensuring seamless scheduling and prioritization of meetings. • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Prepare expense reports using Concur and ensure timely submission and accuracy. • Schedule and organize meetings across multiple time zones, ensuring all logistical details are handled. • Support the creation and refinement of presentations and other executive-level materials. • Handle sensitive and confidential information with discretion and professionalism. • Interface with internal teams and external partners to ensure clear communication and collaboration. • Monitor and order office supplies to ensure the workplace remains fully equipped. • Assist in planning and executing company events, including logistics and vendor coordination. • Process vendor invoices and ensure timely payments in alignment with company policies.

• Minimum of 5 years of experience in administrative or executive assistant roles. • Proven proficiency in Microsoft Office Suite and Concur software. • Strong organizational skills with the ability to manage multiple priorities effectively. • Excellent communication skills, both written and verbal. • Experience in coordinating travel and managing schedules across time zones. • Ability to handle confidential information with the utmost discretion. • Familiarity with working on both Windows and Apple platforms. • Previous experience in event planning and vendor coordination is a plus.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Pasadena, CA
onsite
Temporary
30.00 - 35.00 USD / Hourly
We are looking for a dedicated Executive Assistant to support senior executives in a dynamic and fast-paced environment. This is a contract position based in Pasadena, California, where you will play a key role in streamlining operations and ensuring the leadership team’s success. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate and address needs efficiently. Responsibilities: • Manage complex executive calendars, ensuring seamless scheduling and prioritization of meetings. • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Prepare expense reports using Concur and ensure timely submission and accuracy. • Schedule and organize meetings across multiple time zones, ensuring all logistical details are handled. • Support the creation and refinement of presentations and other executive-level materials. • Handle sensitive and confidential information with discretion and professionalism. • Interface with internal teams and external partners to ensure clear communication and collaboration. • Monitor and order office supplies to ensure the workplace remains fully equipped. • Assist in planning and executing company events, including logistics and vendor coordination. • Process vendor invoices and ensure timely payments in alignment with company policies.
2025-10-29T21:04:52Z