We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level administrative support to a senior leader within our financial services organization. In this long-term contract role, you will play a pivotal part in ensuring smooth daily operations by managing schedules, handling communications, and coordinating with internal and external stakeholders. This position is based in Ontario, California, and offers an excellent opportunity for someone who thrives in a fast-paced, dynamic environment. Responsibilities: • Manage the executive’s email inbox by organizing non-critical messages, flagging high-priority communications, and ensuring prompt attention to urgent matters. • Coordinate and maintain the executive’s calendar, resolving scheduling conflicts and organizing meetings with internal teams and external partners. • Facilitate the planning and execution of one-on-one sessions between the executive and their team members. • Prepare and submit expense reports in compliance with company policies, and track receipts to ensure accurate financial records. • Approve and process routine expenses for the executive’s direct reports while ensuring adherence to company guidelines. • Arrange and manage travel plans, including booking flights, hotels, and ground transportation. • Serve as a point of contact between the executive and external stakeholders, ensuring clear and effective communication. • Assist with the preparation of materials for executive meetings, ensuring all necessary information is organized and available. • Proactively identify and resolve administrative challenges to maintain efficiency and productivity.

• At least 2 years of experience as an Executive Assistant or in a similar administrative role supporting senior leadership. • Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. • Demonstrated ability to manage complex calendars and resolve scheduling conflicts efficiently. • Experience coordinating travel arrangements, including flights, accommodations, and itineraries. • Exceptional organizational and time management skills, with the ability to handle multiple priorities simultaneously. • Strong communication and interpersonal skills, with a detail-oriented demeanor in all interactions. • Ability to handle sensitive and confidential information with a high level of discretion. • A proactive approach to problem-solving and the ability to anticipate the needs of the executive.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Ontario, CA
onsite
Temporary
28.00 - 30.00 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level administrative support to a senior leader within our financial services organization. In this long-term contract role, you will play a pivotal part in ensuring smooth daily operations by managing schedules, handling communications, and coordinating with internal and external stakeholders. This position is based in Ontario, California, and offers an excellent opportunity for someone who thrives in a fast-paced, dynamic environment. Responsibilities: • Manage the executive’s email inbox by organizing non-critical messages, flagging high-priority communications, and ensuring prompt attention to urgent matters. • Coordinate and maintain the executive’s calendar, resolving scheduling conflicts and organizing meetings with internal teams and external partners. • Facilitate the planning and execution of one-on-one sessions between the executive and their team members. • Prepare and submit expense reports in compliance with company policies, and track receipts to ensure accurate financial records. • Approve and process routine expenses for the executive’s direct reports while ensuring adherence to company guidelines. • Arrange and manage travel plans, including booking flights, hotels, and ground transportation. • Serve as a point of contact between the executive and external stakeholders, ensuring clear and effective communication. • Assist with the preparation of materials for executive meetings, ensuring all necessary information is organized and available. • Proactively identify and resolve administrative challenges to maintain efficiency and productivity.
2025-10-28T22:37:45Z