We are looking for a detail-oriented Administrative Assistant to join our team in San Francisco, California. This Contract to permanent position offers an exciting opportunity to provide essential support to managers and senior operations leaders in a fast-paced environment. The role requires exceptional organizational skills, strong communication abilities, and a proactive approach to managing administrative tasks efficiently. Responsibilities: • Provide high-level administrative support to managers and senior operations staff, ensuring seamless coordination of schedules and priorities. • Handle client-related administrative tasks, including preparing engagement letters, scheduling meetings, and managing electronic signatures. • Organize and maintain accurate document management systems to ensure efficient information retrieval and reporting. • Collaborate with the administrative team to assess and improve workflows, enhancing internal processes for greater efficiency. • Serve as backup support for general office operations, assisting with mail distribution, courier services, and document processing. • Facilitate office visits by greeting guests, directing them to meeting locations, and ensuring a welcoming environment. • Coordinate conference room usage and maintain orderly meeting spaces to support office operations. • Respond to incoming calls and inquiries, routing them appropriately and providing excellent customer service. • Prepare specialized reports and assist managers with data analysis based on specific requirements. • Contribute to team efforts by supporting additional administrative tasks as needed.

• Bachelor’s degree required, with prior administrative experience preferred. • At least one year of relevant experience in an administrative role, ideally in a detail-oriented services environment. • Strong verbal and written communication skills with attention to detail. • Proficiency in managing schedules, organizing documents, and handling data entry tasks. • Ability to prioritize competing demands and work independently with minimal supervision. • Familiarity with receptionist duties, including answering calls and greeting office visitors. • Collaborative mindset with a proactive approach to improving workflows and supporting team objectives. • High degree of discretion and confidentiality in handling sensitive information.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

San Francisco, CA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in San Francisco, California. This Contract to permanent position offers an exciting opportunity to provide essential support to managers and senior operations leaders in a fast-paced environment. The role requires exceptional organizational skills, strong communication abilities, and a proactive approach to managing administrative tasks efficiently. Responsibilities: • Provide high-level administrative support to managers and senior operations staff, ensuring seamless coordination of schedules and priorities. • Handle client-related administrative tasks, including preparing engagement letters, scheduling meetings, and managing electronic signatures. • Organize and maintain accurate document management systems to ensure efficient information retrieval and reporting. • Collaborate with the administrative team to assess and improve workflows, enhancing internal processes for greater efficiency. • Serve as backup support for general office operations, assisting with mail distribution, courier services, and document processing. • Facilitate office visits by greeting guests, directing them to meeting locations, and ensuring a welcoming environment. • Coordinate conference room usage and maintain orderly meeting spaces to support office operations. • Respond to incoming calls and inquiries, routing them appropriately and providing excellent customer service. • Prepare specialized reports and assist managers with data analysis based on specific requirements. • Contribute to team efforts by supporting additional administrative tasks as needed.
2026-02-10T18:48:43Z