Robert Half's client in San Ramon is in need of a contract to hire administrative assistant. ESSENTIAL DUTIES AND RESPONSIBILITIES:• Handle administrative tasks for Accounts Payable and Accounting Department.• Provide excellent day-to-day customer service to tenants, owners, team members and management.• Competent computer skills including MS Office (Outlook, Work & Excel); Yardi Voyager a plus• Answering incoming calls on a multi-line telephone system; route appropriately in a courteous, timely and professional manner.• Open, organize and distribute company mail.• Sort and process Accounts Payable mail on a daily basis.• Accept and distribute deliveries.• Assist with verifying appropriate backup for each invoice to be paid before processing payments.• Work with field to approve invoices for payment in a timely manner.• Assist in processing Security Deposit Accounting within legally mandated timeline.• Sorting and distribution of outgoing bill payments and related tasks.• Administrative duties to support community managers and remote staff.• Communicate with vendor regarding invoice inquiries, discrepancies, copies or confirmations.• Data entry invoices and follow up with vendors to as needed for any billing updates.• Assist in tracking certificates of insurance for owners, commercial tenants and vendors.• General administrative and clerical support including photocopying, scanning, faxing, sorting and mailing of documents.• Assist in updating/maintenance of various spreadsheets.• Assist with maintaining office supply inventory.• Maintain files in a neat and organized fashion• Copy monthly bills for owners/properties who request to receive in the monthly reports.• Special Project invoice/expense tracking.• Assist in processing the annual reporting of 1099 Miscellaneous tax forms for vendors.• Prepare monthly Form 542.• Assist with annual purge in January (Boxing Day) & as needed during the year.• Box up files and label at the end of the year.• Create all new file folder labels each calendar year.• Support staff in covering workload during employee vacations and absences. • Those duties as outlined further in Detail of Duties and Responsibilities attached.• Other duties/projects as needed to support the operations as assigned.• Possess reliable vehicle and maintain good driving record for bank runs and office supply purchases. If you are interested in this administrative assistant role, submit your resume today!

Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Microsoft Excel, Organizational capabilities, Process Paperwork, Yardi Voyager

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

San Ramon, CA
onsite
Contract / Temporary to Hire
24.00 - 25.00 USD / Hourly
Robert Half's client in San Ramon is in need of a contract to hire administrative assistant. ESSENTIAL DUTIES AND RESPONSIBILITIES:• Handle administrative tasks for Accounts Payable and Accounting Department.• Provide excellent day-to-day customer service to tenants, owners, team members and management.• Competent computer skills including MS Office (Outlook, Work & Excel); Yardi Voyager a plus• Answering incoming calls on a multi-line telephone system; route appropriately in a courteous, timely and professional manner.• Open, organize and distribute company mail.• Sort and process Accounts Payable mail on a daily basis.• Accept and distribute deliveries.• Assist with verifying appropriate backup for each invoice to be paid before processing payments.• Work with field to approve invoices for payment in a timely manner.• Assist in processing Security Deposit Accounting within legally mandated timeline.• Sorting and distribution of outgoing bill payments and related tasks.• Administrative duties to support community managers and remote staff.• Communicate with vendor regarding invoice inquiries, discrepancies, copies or confirmations.• Data entry invoices and follow up with vendors to as needed for any billing updates.• Assist in tracking certificates of insurance for owners, commercial tenants and vendors.• General administrative and clerical support including photocopying, scanning, faxing, sorting and mailing of documents.• Assist in updating/maintenance of various spreadsheets.• Assist with maintaining office supply inventory.• Maintain files in a neat and organized fashion• Copy monthly bills for owners/properties who request to receive in the monthly reports.• Special Project invoice/expense tracking.• Assist in processing the annual reporting of 1099 Miscellaneous tax forms for vendors.• Prepare monthly Form 542.• Assist with annual purge in January (Boxing Day) & as needed during the year.• Box up files and label at the end of the year.• Create all new file folder labels each calendar year.• Support staff in covering workload during employee vacations and absences. • Those duties as outlined further in Detail of Duties and Responsibilities attached.• Other duties/projects as needed to support the operations as assigned.• Possess reliable vehicle and maintain good driving record for bank runs and office supply purchases. If you are interested in this administrative assistant role, submit your resume today!
2026-02-11T01:23:37Z