Our client in the tech industry is seeking a highly organized and proactive Executive Assistant to support high-level executives and streamline daily operations. This role involves managing schedules, coordinating meetings, and providing critical administrative and project support to ensure the executive team’s efficiency in a fast-paced, innovative environment. The ideal candidate is detail-oriented, resourceful, and tech-savvy, with a problem-solving mindset and ability to handle high-pressure situations. Key Responsibilities:<ul><li>Manage executive calendars, appointments, and meetings to ensure optimal time management and preparation.</li><li>Coordinate and oversee all travel arrangements, expense reporting, and itineraries for executives.</li><li>Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.</li><li>Prepare and edit presentations, reports, proposals, and other documentation on behalf of executives.</li><li>Organize and manage meetings, including scheduling, agenda preparation, taking minutes, and following up on action items.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Conduct research to support executive decision-making and provide insights on business trends and initiatives.</li><li>Collaborate with other departments to support cross-functional projects and ensure smooth, organized workflows.</li><li>Utilize technology tools to streamline administrative tasks, including CRM systems, document collaboration platforms, and workflow automation tools.</li><li>Assist with ad hoc tasks to meet executive and organizational priorities.</li></ul>

<ul><li>Bachelor’s degree in business administration, communications, or a related field preferred; equivalent work experience considered.</li><li>5+ years of proven experience as an Executive Assistant supporting senior executives in fast-paced environments.</li><li>Strong proficiency with technology tools and platforms, including Microsoft Office Suite (Excel, PowerPoint, Outlook) and other software such as Slack, Trello, Zoom, or Google Workspace.</li><li>Exceptional organizational and time-management skills with the ability to manage multiple priorities.</li><li>Superior communication skills (written and verbal) with excellent attention to detail.</li><li>Familiarity with project management and workflow automation tools is a plus.</li><li>Ability to stay composed and flexible under pressure while solving complex problems.</li><li>Experience in the technology industry or supporting tech founders/executives is highly desirable.</li></ul>

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San Diego, CA
onsite
Temporary
40.00 - 45.00 USD / Hourly
Our client in the tech industry is seeking a highly organized and proactive Executive Assistant to support high-level executives and streamline daily operations. This role involves managing schedules, coordinating meetings, and providing critical administrative and project support to ensure the executive team’s efficiency in a fast-paced, innovative environment. The ideal candidate is detail-oriented, resourceful, and tech-savvy, with a problem-solving mindset and ability to handle high-pressure situations. Key Responsibilities:<ul><li>Manage executive calendars, appointments, and meetings to ensure optimal time management and preparation.</li><li>Coordinate and oversee all travel arrangements, expense reporting, and itineraries for executives.</li><li>Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.</li><li>Prepare and edit presentations, reports, proposals, and other documentation on behalf of executives.</li><li>Organize and manage meetings, including scheduling, agenda preparation, taking minutes, and following up on action items.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Conduct research to support executive decision-making and provide insights on business trends and initiatives.</li><li>Collaborate with other departments to support cross-functional projects and ensure smooth, organized workflows.</li><li>Utilize technology tools to streamline administrative tasks, including CRM systems, document collaboration platforms, and workflow automation tools.</li><li>Assist with ad hoc tasks to meet executive and organizational priorities.</li></ul>
2025-10-22T22:18:44Z