We are looking for an experienced and highly organized Executive Assistant to join our team in La Jolla, California. In this role, you will provide comprehensive support to senior executives, ensuring efficient management of their affairs and personal responsibilities. This is a Contract to Permanent position, offering the opportunity to contribute to a dynamic and fast-paced environment. Responsibilities: • Manage complex scheduling and calendar coordination across multiple time zones. • Arrange meetings, calls, and logistical details with internal stakeholders and external partners. • Prepare materials, agendas, and follow-ups for executive-level meetings. • Organize and maintain documents, manage electronic filing systems, and oversee expense reporting. • Handle confidential records and sensitive correspondence with discretion. • Coordinate personal bill payments, household accounts, and renewals. • Manage family schedules, appointments, and travel arrangements. • Oversee personal purchases, gifts, deliveries, and returns, ensuring timely tracking. • Communicate with vendors, service providers, and household staff to ensure seamless operations. • Perform occasional errands and manage document drop-offs within the local area.

• Minimum of 5 years' experience as an Executive or Personal Assistant supporting senior executives or entrepreneurs. • Exceptional organizational skills with the ability to manage multiple priorities effectively. • Proven ability to handle confidential and financial information with discretion. • Outstanding written and verbal communication skills. • Proficiency in Microsoft Office Suite and travel/expense management tools. • Self-motivated and capable of working independently with minimal supervision. • Strong attention to detail and a proactive approach to problem-solving. • Bachelor's degree is preferred but not required.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

La Jolla, CA
onsite
Contract / Temporary to Hire
35.00 - 45.00 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to join our team in La Jolla, California. In this role, you will provide comprehensive support to senior executives, ensuring efficient management of their affairs and personal responsibilities. This is a Contract to Permanent position, offering the opportunity to contribute to a dynamic and fast-paced environment. Responsibilities: • Manage complex scheduling and calendar coordination across multiple time zones. • Arrange meetings, calls, and logistical details with internal stakeholders and external partners. • Prepare materials, agendas, and follow-ups for executive-level meetings. • Organize and maintain documents, manage electronic filing systems, and oversee expense reporting. • Handle confidential records and sensitive correspondence with discretion. • Coordinate personal bill payments, household accounts, and renewals. • Manage family schedules, appointments, and travel arrangements. • Oversee personal purchases, gifts, deliveries, and returns, ensuring timely tracking. • Communicate with vendors, service providers, and household staff to ensure seamless operations. • Perform occasional errands and manage document drop-offs within the local area.
2025-10-22T20:24:02Z