We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. As the first point of contact for clients, you will play a vital role in ensuring smooth office operations and delivering exceptional service. This is a contract position ideal for someone who thrives in a fast-paced environment and excels in multitasking. Responsibilities: • Welcome clients with warmth as they arrive at the office. • Manage the scheduling and organization of the conference room calendar. • Scan, upload, download, and organize documents efficiently, focusing on digital file management. • Utilize secure platforms like ShareFile to handle document sharing and storage. • Perform light office tasks, such as tidying up meeting spaces and occasional errand runs. • Maintain a detail-oriented approach in appearance, communication, and behavior. • Collaborate with administrative staff and report directly to the Administrative Assistant. • Follow established procedures and ask clarifying questions when needed. • Handle multiple priorities and deadlines effectively during busy periods, such as tax season.

• At least three years of experience in an administrative or office support role. • Exceptional customer service skills with a friendly and approachable attitude. • Proficiency in Microsoft Word and Excel, along with general computer literacy. • Comfortable working with scanners, digital filing systems, and secure document platforms. • Tech-savvy with a strong understanding of data security and phishing prevention. • Highly organized, detail-oriented, and dependable. • Ability to remain calm and focused under pressure and in high-volume situations.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

San Diego, CA
onsite
Temporary
22.00 - 25.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. As the first point of contact for clients, you will play a vital role in ensuring smooth office operations and delivering exceptional service. This is a contract position ideal for someone who thrives in a fast-paced environment and excels in multitasking. Responsibilities: • Welcome clients with warmth as they arrive at the office. • Manage the scheduling and organization of the conference room calendar. • Scan, upload, download, and organize documents efficiently, focusing on digital file management. • Utilize secure platforms like ShareFile to handle document sharing and storage. • Perform light office tasks, such as tidying up meeting spaces and occasional errand runs. • Maintain a detail-oriented approach in appearance, communication, and behavior. • Collaborate with administrative staff and report directly to the Administrative Assistant. • Follow established procedures and ask clarifying questions when needed. • Handle multiple priorities and deadlines effectively during busy periods, such as tax season.
2026-02-10T16:34:02Z