We are looking for an experienced Executive Assistant to provide high-level administrative support to the Executive Director of a non-profit organization in Oakland, California. This contract position offers an opportunity to play a key role in ensuring smooth operations by managing schedules, coordinating travel, and supporting executive meetings. If you thrive in a dynamic environment and excel at multitasking, this role is for you. Responsibilities: • Manage and maintain the Executive Director’s calendar, ensuring all appointments, meetings, and deadlines are organized and up-to-date. • Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to budgetary guidelines. • Coordinate complex travel itineraries and schedules to ensure seamless transitions during trips. • Prepare for executive meetings by organizing agendas, materials, and follow-up documentation. • Serve as the primary point of contact for scheduling and meeting coordination with internal and external stakeholders. • Track and prioritize tasks to ensure the Executive Director’s objectives are achieved efficiently. • Handle confidential information with discretion and professionalism. • Provide administrative support for daily operations, including email management and document preparation. • Identify and implement process improvements to enhance productivity and workflow. • Collaborate with other team members to support organizational goals and initiatives.

• A minimum of 3 years of experience as an Executive Assistant or in a similar administrative role. • Proven expertise in managing executive calendars and scheduling complex meetings. • Strong organizational skills with the ability to prioritize and multitask effectively. • Demonstrated experience coordinating travel arrangements, including booking and itinerary planning. • Excellent communication and interpersonal skills to interact with diverse stakeholders. • High level of proficiency in Microsoft Office Suite and other relevant software tools. • Ability to handle sensitive information with discretion and maintain confidentiality. • Familiarity with the non-profit sector is a plus, though not required.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Oakland, CA
onsite
Temporary
29.45 - 34.10 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to the Executive Director of a non-profit organization in Oakland, California. This contract position offers an opportunity to play a key role in ensuring smooth operations by managing schedules, coordinating travel, and supporting executive meetings. If you thrive in a dynamic environment and excel at multitasking, this role is for you. Responsibilities: • Manage and maintain the Executive Director’s calendar, ensuring all appointments, meetings, and deadlines are organized and up-to-date. • Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to budgetary guidelines. • Coordinate complex travel itineraries and schedules to ensure seamless transitions during trips. • Prepare for executive meetings by organizing agendas, materials, and follow-up documentation. • Serve as the primary point of contact for scheduling and meeting coordination with internal and external stakeholders. • Track and prioritize tasks to ensure the Executive Director’s objectives are achieved efficiently. • Handle confidential information with discretion and professionalism. • Provide administrative support for daily operations, including email management and document preparation. • Identify and implement process improvements to enhance productivity and workflow. • Collaborate with other team members to support organizational goals and initiatives.
2025-09-23T21:04:12Z