This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members. Duties:• Prepare email correspondence, manuals, meeting agendas and minutes• Manages schedule of department staff as needed• Coordinate meeting logistics• Coordinate travel and process expenses for department staff• Work with Finance to process member reimbursements for travel expenses• Processes Risk Funds for members and insureds• Provides support for various projects, workshops and symposia• Uses software to support projects and project outputs that promote department efficiencies• Complete intermediate planning functions to support projects, meetings and programs• Schedules onsite and virtual meetings with members and outside organizations• Other duties as assigned REQUIREMENTS:• High School Diploma or G.E.D. required; Associate’s Degree preferred• 2-4 years’ experience in an administrative support role is required• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook• Working knowledge of Concur, Docusign, ImageRight strongly preferred, • Working experience with setting up Zoom and Microsoft Teams preferred• Working knowledge of Jira or similar Project Management software strongly preferred• Applies critical thinking and uses problem-solving skills.• Exhibits empathic communication, emotional intelligence and excellent customer service• Excellent grammar and mathematical skill Must Haves:• Take initiatives• Highly organized• Asks questions, takes notes• Ability to handle multiple projects and changing priorities• Professional demeaner in personal interactions, high level of customer service• Intermediate to advanced skills Microsoft Office programs• Excellent verbal and written communications• Will be interacting with external organizations, hospital leaders and internal staff

Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Email Correspondence, Meeting Minutes, Meeting Coordination, Expense Reports, Coordinating Schedules, DocuSign, Vertafore ImageRight, Concur Expense, Zoom, Microsoft Word, Microsoft Excel, Microsoft Outlook

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Alamo, CA
onsite
Temporary
23.00 - 28.00 USD / Hourly
This Administrative Assistant role will report to the Senior Director of Risk Management and Patient Safety and provide support to the directors, managers and staff in the Risk Management and Patient Safety department and our members. Duties:• Prepare email correspondence, manuals, meeting agendas and minutes• Manages schedule of department staff as needed• Coordinate meeting logistics• Coordinate travel and process expenses for department staff• Work with Finance to process member reimbursements for travel expenses• Processes Risk Funds for members and insureds• Provides support for various projects, workshops and symposia• Uses software to support projects and project outputs that promote department efficiencies• Complete intermediate planning functions to support projects, meetings and programs• Schedules onsite and virtual meetings with members and outside organizations• Other duties as assigned REQUIREMENTS:• High School Diploma or G.E.D. required; Associate’s Degree preferred• 2-4 years’ experience in an administrative support role is required• Advanced skill in Microsoft Office: Word, Excel, PowerPoint, and Outlook• Working knowledge of Concur, Docusign, ImageRight strongly preferred, • Working experience with setting up Zoom and Microsoft Teams preferred• Working knowledge of Jira or similar Project Management software strongly preferred• Applies critical thinking and uses problem-solving skills.• Exhibits empathic communication, emotional intelligence and excellent customer service• Excellent grammar and mathematical skill Must Haves:• Take initiatives• Highly organized• Asks questions, takes notes• Ability to handle multiple projects and changing priorities• Professional demeaner in personal interactions, high level of customer service• Intermediate to advanced skills Microsoft Office programs• Excellent verbal and written communications• Will be interacting with external organizations, hospital leaders and internal staff
2025-08-28T23:39:07Z