We are looking for an experienced Executive Assistant to provide contract-based support to the Executive Director of a non-profit organization based in Oakland, California. This is a contract position that requires approximately 20 hours per week, ideally in the mornings. The role is primarily remote, with occasional in-person availability preferred but not mandatory. Responsibilities: • Manage and organize the Executive Director's calendar, ensuring seamless scheduling of meetings and appointments. • Coordinate and arrange travel plans, including booking flights and accommodations. • Prepare and process expense reports with accuracy and attention to detail. • Serve as a key point of contact for funders, donors, and nonprofit leaders, representing the Executive Director professionally. • Facilitate communication with internal and external stakeholders, maintaining a high level of customer service. • Support executive meetings by preparing agendas and managing follow-up tasks. • Utilize cloud-based technologies to ensure efficient workflow and collaboration. • Conduct administrative tasks using either personal equipment or provided company tools. • Assist with immediate needs and ensure smooth operations during the Executive Director’s leave.

• Proven experience as an Executive Assistant or in a similar role, preferably within the non-profit sector. • Expertise in calendar management and scheduling for senior executives. • Strong skills in coordinating and arranging travel plans. • Exceptional communication and interpersonal abilities to liaise with diverse stakeholders. • Proficiency in cloud-based tools and remote work platforms. • Ability to handle sensitive information with discretion and professionalism. • High level of organizational skills and attention to detail. • Flexibility to adapt to changing priorities and deadlines.

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Oakland, CA
remote
Temporary
30.00 - 35.00 USD / Hourly
We are looking for an experienced Executive Assistant to provide contract-based support to the Executive Director of a non-profit organization based in Oakland, California. This is a contract position that requires approximately 20 hours per week, ideally in the mornings. The role is primarily remote, with occasional in-person availability preferred but not mandatory. Responsibilities: • Manage and organize the Executive Director's calendar, ensuring seamless scheduling of meetings and appointments. • Coordinate and arrange travel plans, including booking flights and accommodations. • Prepare and process expense reports with accuracy and attention to detail. • Serve as a key point of contact for funders, donors, and nonprofit leaders, representing the Executive Director professionally. • Facilitate communication with internal and external stakeholders, maintaining a high level of customer service. • Support executive meetings by preparing agendas and managing follow-up tasks. • Utilize cloud-based technologies to ensure efficient workflow and collaboration. • Conduct administrative tasks using either personal equipment or provided company tools. • Assist with immediate needs and ensure smooth operations during the Executive Director’s leave.
2025-09-19T02:33:43Z