We are looking for an experienced and detail-oriented Executive Assistant to provide high-level support to the Deputy Director and Executive Director of a nonprofit organization. This long-term contract position offers a hybrid work environment, with most work conducted remotely and occasional on-site responsibilities in Oakland, California. The role requires exceptional organizational skills and the ability to manage multiple priorities effectively. Responsibilities: • Maintain and coordinate complex calendars, ensuring timely scheduling of domestic and international appointments for leadership. • Arrange executive transportation and organize comprehensive travel itineraries, including accommodations and logistics. • Prepare materials and presentations for speaking engagements and other key events. • Process and submit expense reports accurately using tools like Expensify (training provided if needed). • Assist the Executive Director with day-to-day task coordination, ensuring all priorities are prepared for the following day. • Provide logistical support for team meetings, external events, and organizational activities. • Ensure clear communication and follow-through on all assigned tasks to avoid any scheduling conflicts. • Act as a central liaison for organizing tasks and priorities between team members and leadership.

• Proven experience as an administrative or executive assistant, preferably in a nonprofit or similar environment. • Demonstrated ability to manage schedules and appointments with a high level of detail and accuracy. • Strong organizational skills to handle multiple tasks efficiently and meet deadlines. • Proficiency in travel coordination, including booking transportation and accommodations. • Familiarity with expense reporting tools such as Expensify or similar platforms (training available). • Excellent verbal and written communication skills to interact with internal and external stakeholders. • Flexibility to work in a hybrid setting, with occasional on-site responsibilities. • Detail-oriented approach and ability to adapt to various situations, including event support.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Oakland, CA
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for an experienced and detail-oriented Executive Assistant to provide high-level support to the Deputy Director and Executive Director of a nonprofit organization. This long-term contract position offers a hybrid work environment, with most work conducted remotely and occasional on-site responsibilities in Oakland, California. The role requires exceptional organizational skills and the ability to manage multiple priorities effectively. Responsibilities: • Maintain and coordinate complex calendars, ensuring timely scheduling of domestic and international appointments for leadership. • Arrange executive transportation and organize comprehensive travel itineraries, including accommodations and logistics. • Prepare materials and presentations for speaking engagements and other key events. • Process and submit expense reports accurately using tools like Expensify (training provided if needed). • Assist the Executive Director with day-to-day task coordination, ensuring all priorities are prepared for the following day. • Provide logistical support for team meetings, external events, and organizational activities. • Ensure clear communication and follow-through on all assigned tasks to avoid any scheduling conflicts. • Act as a central liaison for organizing tasks and priorities between team members and leadership.
2025-09-11T22:29:34Z