We are looking for an Accounts Payable Administrative Assistant supports the AP team by managing the shared AP inbox, handling routine vendor and internal communications, and performing light administrative tasks to ensure timely, accurate invoice processing in compliance with company policies and GAAP.

Monitor and manage the AP email inbox; prioritize and route inquiries appropriately. Respond to routine vendor and internal questions regarding invoices, payment status, and documentation. Track and follow up on missing vendor documents (W-9s, ACH forms, insurance certificates). Support vendor setup and maintain organized electronic records for audit purposes. Save, index, and organize invoices and supporting documentation. Assist with basic invoice matching and flag discrepancies for review. Prepare remittance and proof-of-payment documentation as requested. Maintain AP templates, reports, and vendor contact lists. High school diploma required; some college coursework preferred. 1–2 years of administrative, customer service, or AP/finance support experience. Strong written communication and organizational skills. High attention to detail and ability to manage multiple tasks. Proficient in Microsoft Outlook, Word, and Excel; ERP experience a plus. detail oriented, service-oriented approach when working with vendors and internal teams.

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.</p>