We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture. Responsibilities: • Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time. • Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services. • Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel. • Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution. • Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team. • Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones. • Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency. • Provide proactive support on ad hoc projects and assignments as needed. • Maintain flexibility to adapt to shifting priorities in a fast-paced environment.

• At least 3+ years of progressive administrative experience, ideally supporting multiple senior executives in a large organization. • Proven expertise in managing complex calendars and navigating shifting priorities. • Bachelor’s degree preferred. • Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel. • Strong problem-solving skills, attention to detail, and ability to handle multiple streams of information simultaneously. • Demonstrated ability to anticipate team needs and propose creative solutions. • Previous experience in a corporate environment within a large enterprise is highly preferred. • Adaptability to evolving business needs and a fast-paced work setting.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Irvine, CA
onsite
Temporary
34.26 - 39.67 USD / Hourly
We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture. Responsibilities: • Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time. • Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services. • Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel. • Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution. • Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team. • Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones. • Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency. • Provide proactive support on ad hoc projects and assignments as needed. • Maintain flexibility to adapt to shifting priorities in a fast-paced environment.
2025-10-03T19:06:32Z