Our client, a well-established medical practice in Carlsbad, is seeking a Medical Administrative Assistant to join their team. This role is the perfect opportunity for someone who thrives in a fast-paced healthcare setting and enjoys supporting both patients and medical providers. The ideal candidate is warm, approachable, detail-oriented, and thrives on keeping schedules, paperwork, and patient records organized and accurate. This role requires someone who can seamlessly balance patient-facing interactions with behind-the-scenes administrative tasks, ensuring the office runs smoothly and patients feel valued from the moment they walk in. Responsibilities<ul><li>Greet and check in patients, providing a friendly and professional first impression.</li><li>Schedule and confirm appointments, ensuring providers’ calendars are efficiently managed.</li><li>Verify patient insurance, process authorizations, and update medical records.</li><li>Handle incoming calls, emails, and inquiries with professionalism and empathy.</li><li>Assist with billing support, coding, and claims documentation.</li><li>Prepare patient files, forms, and other necessary paperwork for appointments.</li><li>Ensure HIPAA compliance in handling sensitive medical information.</li><li>Support medical staff with various administrative needs.</li><li>Maintain a clean, organized, and welcoming front office environment.</li></ul>

<ul><li>Associate’s or Bachelor’s degree preferred (Healthcare Administration or related field).</li><li>Prior administrative experience in a medical or healthcare environment strongly preferred.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite and familiarity with EMR systems.</li><li>Excellent verbal and written communication skills.</li><li>Compassionate, patient-focused, and professional demeanor.</li></ul>

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Carlsbad, CA
onsite
Temporary
21.00 - 25.00 USD / Hourly
Our client, a well-established medical practice in Carlsbad, is seeking a Medical Administrative Assistant to join their team. This role is the perfect opportunity for someone who thrives in a fast-paced healthcare setting and enjoys supporting both patients and medical providers. The ideal candidate is warm, approachable, detail-oriented, and thrives on keeping schedules, paperwork, and patient records organized and accurate. This role requires someone who can seamlessly balance patient-facing interactions with behind-the-scenes administrative tasks, ensuring the office runs smoothly and patients feel valued from the moment they walk in. Responsibilities<ul><li>Greet and check in patients, providing a friendly and professional first impression.</li><li>Schedule and confirm appointments, ensuring providers’ calendars are efficiently managed.</li><li>Verify patient insurance, process authorizations, and update medical records.</li><li>Handle incoming calls, emails, and inquiries with professionalism and empathy.</li><li>Assist with billing support, coding, and claims documentation.</li><li>Prepare patient files, forms, and other necessary paperwork for appointments.</li><li>Ensure HIPAA compliance in handling sensitive medical information.</li><li>Support medical staff with various administrative needs.</li><li>Maintain a clean, organized, and welcoming front office environment.</li></ul>
2025-09-17T23:14:05Z