We are looking for an Administrative Assistant to join our team in San Diego, California, on a Contract-to-Permanent basis. This role is integral to supporting HR-related tasks, event planning, and administrative processes to ensure smooth daily operations within the organization. The position offers an excellent opportunity to contribute to a dynamic workplace within the construction industry. Responsibilities: • Coordinate assignments, track progress, and manage documentation for the Balfour Buddy Program. • Process access requests for finance software and maintain Outlook distribution lists. • Prepare, audit, update, and distribute workplace posters for various job sites. • Manage HR-related invoices and organize storage for HR materials. • Handle administrative forms and changes while providing reception coverage as needed. • Assist with job fairs, college recruitment, and internship programs by screening resumes, scheduling interviews, and supporting event logistics. • Compile monthly reports and assist in creating surveys to gather insights. • Plan and coordinate division events, including sourcing and managing multiple vendors. • Support various administrative tasks as assigned to ensure operational efficiency.

• High school diploma required; an associate’s degree is a plus. • Possess 2–4 years of experience in a general/clerical office setting, with commercial construction industry experience preferred. • Highly organized with exceptional attention to detail. • Strong verbal and written communication skills. • Demonstrated problem-solving abilities and effective time management. • Proficient in Microsoft Office Suite. • Familiarity with SmartSheet is a plus. • Ability to manage multiple projects and accept direction from various team members.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Diego, CA
onsite
Contract / Temporary to Hire
23.00 - 27.00 USD / Hourly
We are looking for an Administrative Assistant to join our team in San Diego, California, on a Contract-to-Permanent basis. This role is integral to supporting HR-related tasks, event planning, and administrative processes to ensure smooth daily operations within the organization. The position offers an excellent opportunity to contribute to a dynamic workplace within the construction industry. Responsibilities: • Coordinate assignments, track progress, and manage documentation for the Balfour Buddy Program. • Process access requests for finance software and maintain Outlook distribution lists. • Prepare, audit, update, and distribute workplace posters for various job sites. • Manage HR-related invoices and organize storage for HR materials. • Handle administrative forms and changes while providing reception coverage as needed. • Assist with job fairs, college recruitment, and internship programs by screening resumes, scheduling interviews, and supporting event logistics. • Compile monthly reports and assist in creating surveys to gather insights. • Plan and coordinate division events, including sourcing and managing multiple vendors. • Support various administrative tasks as assigned to ensure operational efficiency.
2025-09-11T18:05:30Z