We are looking for a meticulous Office Assistant to join our team in Newport Beach, California. This is a long-term contract position with a focus on administrative and accounting support within a fast-paced commercial real estate setting. The ideal candidate will thrive in an organized environment, handling multiple tasks efficiently while ensuring accuracy and attention to detail. Responsibilities: • Perform data entry tasks, ensuring all information is accurately entered into Appfolio property management software. • Process payables and invoices, including issuing checks and coordinating wire transfers. • Organize and maintain office files, including scanning mail and uploading documents into appropriate folders. • Draft clear and concise correspondence and maintain effective communication with tenants, vendors, and internal teams. • Assist in monitoring dozens of bank accounts, preparing tenant bill backs, and handling CAM monthly billing. • Coordinate insurance compliance by tracking certificates, submitting incident reports, and assisting with renewals. • Support escrow and title processes, such as clearing title issues, reviewing reports, and corresponding with lenders. • Prepare and serve notices, such as three-day notices, as needed. • Maintain office organization and ensure the workspace is functional and well-structured. • Interface with the accounting department to ensure seamless collaboration and data accuracy.

• Minimum of 2 years of experience in an administrative or office support role. • Proficiency in Google Suite, including Google Sheets. • Familiarity with Appfolio property management software is highly preferred. • Strong organizational skills and attention to detail. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Excellent written and verbal communication skills. • Basic knowledge of accounting processes, including handling payables and wire transfers. • Business casual attire and a focus on being detail oriented are required.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Newport Beach, CA
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a meticulous Office Assistant to join our team in Newport Beach, California. This is a long-term contract position with a focus on administrative and accounting support within a fast-paced commercial real estate setting. The ideal candidate will thrive in an organized environment, handling multiple tasks efficiently while ensuring accuracy and attention to detail. Responsibilities: • Perform data entry tasks, ensuring all information is accurately entered into Appfolio property management software. • Process payables and invoices, including issuing checks and coordinating wire transfers. • Organize and maintain office files, including scanning mail and uploading documents into appropriate folders. • Draft clear and concise correspondence and maintain effective communication with tenants, vendors, and internal teams. • Assist in monitoring dozens of bank accounts, preparing tenant bill backs, and handling CAM monthly billing. • Coordinate insurance compliance by tracking certificates, submitting incident reports, and assisting with renewals. • Support escrow and title processes, such as clearing title issues, reviewing reports, and corresponding with lenders. • Prepare and serve notices, such as three-day notices, as needed. • Maintain office organization and ensure the workspace is functional and well-structured. • Interface with the accounting department to ensure seamless collaboration and data accuracy.
2025-09-09T15:28:47Z