We are looking for a detail-oriented Senior Administrative Assistant to provide high-level support to the Divisional Finance Director of a non-profit organization based in Carson, California. This Contract-to-Permanent position requires an individual who excels in managing sensitive financial information, coordinating business operations, and ensuring organizational efficiency through effective communication and document management. The ideal candidate will have strong administrative skills, a keen eye for accuracy, and the ability to maintain confidentiality at all times. Responsibilities: • Organize and maintain comprehensive filing systems for audits, budgets, and financial correspondence. • Prepare agendas, schedule meetings, and record minutes for Finance Department discussions. • Handle confidential HR-related documents, including performance reviews, new employee paperwork, and timekeeping records. • Manage databases for armored services and bank correspondence to ensure proper servicing of organizational units. • Administer the corporate card program by overseeing training, card requests, maintenance, and tracking suspensions. • Monitor department office supplies and budget allocations, ensuring timely inventory management and ordering. • Coordinate agenda preparation, submission review, and material distribution for the Command Finance Council meetings. • Resolve discrepancies in agenda items and ensure compliance with organizational standards. • Facilitate secure transmission of confidential information to relevant departments and representatives. • Support audit logistics by reserving spaces and arranging IT setups while tracking vehicle mileage and equipment inventory.

• Proven experience in administrative assistance, preferably in a non-profit or financial setting. • Proficiency in Microsoft Excel and other office software applications. • Typing speed of at least 40 words per minute with high accuracy. • Strong organizational skills and attention to detail. • Ability to handle sensitive information with discretion and maintain confidentiality. • Excellent communication skills, both written and verbal. • Trustworthy and reliable individual capable of working independently. • Familiarity with database management and financial documentation processes.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Carson, CA
onsite
Contract / Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Senior Administrative Assistant to provide high-level support to the Divisional Finance Director of a non-profit organization based in Carson, California. This Contract-to-Permanent position requires an individual who excels in managing sensitive financial information, coordinating business operations, and ensuring organizational efficiency through effective communication and document management. The ideal candidate will have strong administrative skills, a keen eye for accuracy, and the ability to maintain confidentiality at all times. Responsibilities: • Organize and maintain comprehensive filing systems for audits, budgets, and financial correspondence. • Prepare agendas, schedule meetings, and record minutes for Finance Department discussions. • Handle confidential HR-related documents, including performance reviews, new employee paperwork, and timekeeping records. • Manage databases for armored services and bank correspondence to ensure proper servicing of organizational units. • Administer the corporate card program by overseeing training, card requests, maintenance, and tracking suspensions. • Monitor department office supplies and budget allocations, ensuring timely inventory management and ordering. • Coordinate agenda preparation, submission review, and material distribution for the Command Finance Council meetings. • Resolve discrepancies in agenda items and ensure compliance with organizational standards. • Facilitate secure transmission of confidential information to relevant departments and representatives. • Support audit logistics by reserving spaces and arranging IT setups while tracking vehicle mileage and equipment inventory.
2025-09-04T01:44:30Z