We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Laguna Beach, California, and offers an exciting opportunity to contribute to high-level organizational success. The ideal candidate will be proactive, detail-oriented, and skilled at managing complex schedules, coordinating meetings, and driving operational efficiency. Responsibilities: • Manage and prioritize complex calendars for executives, ensuring alignment with key business priorities. • Act as a liaison with senior leadership, including the Founder and Board of Directors, to facilitate effective communication and organizational alignment. • Provide comprehensive administrative support to C-Suite and VP-level leaders, ensuring smooth day-to-day operations. • Organize and manage internal and external meetings, including scheduling, agenda preparation, follow-ups, and detailed note-taking. • Develop and refine presentations and materials for internal leadership discussions and external-facing purposes. • Plan and coordinate travel arrangements, including domestic and international itineraries, expense reporting, and follow-up tasks. • Assist in planning and executing company-wide events such as marketing initiatives, sales meetings, leadership offsites, and cross-departmental gatherings. • Identify and lead ad-hoc projects that enhance team efficiency and contribute to organizational success.

• Proven experience in executive-level calendar management and scheduling. • Expertise in coordinating travel arrangements, including international itineraries. • Strong ability to organize executive meetings and prepare detailed agendas. • Proficiency in Google Suite tools for document creation and collaboration. • Exceptional communication and interpersonal skills for interacting with senior leadership. • Skilled in creating effective presentations and decks for various audiences. • Detail-oriented with a proactive approach to identifying and solving problems. • Experience managing events and logistics in a corporate setting.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Laguna Beach, CA
onsite
Contract / Temporary to Hire
33.25 - 38.50 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Laguna Beach, California, and offers an exciting opportunity to contribute to high-level organizational success. The ideal candidate will be proactive, detail-oriented, and skilled at managing complex schedules, coordinating meetings, and driving operational efficiency. Responsibilities: • Manage and prioritize complex calendars for executives, ensuring alignment with key business priorities. • Act as a liaison with senior leadership, including the Founder and Board of Directors, to facilitate effective communication and organizational alignment. • Provide comprehensive administrative support to C-Suite and VP-level leaders, ensuring smooth day-to-day operations. • Organize and manage internal and external meetings, including scheduling, agenda preparation, follow-ups, and detailed note-taking. • Develop and refine presentations and materials for internal leadership discussions and external-facing purposes. • Plan and coordinate travel arrangements, including domestic and international itineraries, expense reporting, and follow-up tasks. • Assist in planning and executing company-wide events such as marketing initiatives, sales meetings, leadership offsites, and cross-departmental gatherings. • Identify and lead ad-hoc projects that enhance team efficiency and contribute to organizational success.
2025-09-03T19:08:46Z