We are looking for a detail-oriented Executive Assistant to provide support to three executives. This is a long-term contract position covering for a maternity leave and will last until March of 2026. The ideal candidate will have exceptional organizational skills and the ability to manage tasks efficiently in a fast-paced environment. In addition, you will have over five years of experience in executive support and be available to provide assistance outside regular business hours when necessary. Responsibilities:• Manage and maintain executives' calendars, ensuring schedules are organized and conflicts are avoided.• Arrange and coordinate travel plans, including flights, accommodations, and transportation for business trips.• Prepare detailed expense reports and ensure timely submission and accuracy.• Organize executive meetings, including scheduling, agenda preparation, and logistical support.• Provide after-hours assistance for urgent matters or scheduling needs.• Handle communication and correspondence on behalf of the executive team with professionalism.• Ensure confidentiality and discretion in handling sensitive information.• Collaborate with internal teams to facilitate seamless operations and support.• Monitor and prioritize incoming requests to ensure the executive team’s time is optimized.

• At least five years of experience as an Executive Assistant or in a similar role. • Expertise in calendar management and scheduling software. • Strong skills in arranging and coordinating travel plans. • Proficiency in preparing and managing expense reports. • Excellent organizational and time-management abilities. • Ability to work after hours when required to support executive needs. • Exceptional written and verbal communication skills. • High level of discretion and confidentiality when handling sensitive information.

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Los Angeles, CA
onsite
Temporary
35.00 - 45.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide support to three executives. This is a long-term contract position covering for a maternity leave and will last until March of 2026. The ideal candidate will have exceptional organizational skills and the ability to manage tasks efficiently in a fast-paced environment. In addition, you will have over five years of experience in executive support and be available to provide assistance outside regular business hours when necessary. Responsibilities:• Manage and maintain executives' calendars, ensuring schedules are organized and conflicts are avoided.• Arrange and coordinate travel plans, including flights, accommodations, and transportation for business trips.• Prepare detailed expense reports and ensure timely submission and accuracy.• Organize executive meetings, including scheduling, agenda preparation, and logistical support.• Provide after-hours assistance for urgent matters or scheduling needs.• Handle communication and correspondence on behalf of the executive team with professionalism.• Ensure confidentiality and discretion in handling sensitive information.• Collaborate with internal teams to facilitate seamless operations and support.• Monitor and prioritize incoming requests to ensure the executive team’s time is optimized.
2025-09-02T15:44:12Z