We are looking for a detail-oriented Administrative Assistant to provide vital support to the Divisional Finance Director in Carson, California. This role involves managing a variety of administrative and financial responsibilities, ensuring smooth operations and organizational efficiency. As a Contract-to-permanent position, it offers an opportunity to showcase your skills while contributing to the success of the team. Responsibilities: • Organize and maintain comprehensive filing systems for audits, budgets, and financial documents to facilitate easy access and compliance. • Prepare meeting agendas, schedule appointments, and record minutes for Finance Department meetings to ensure effective communication and documentation. • Handle confidential HR-related paperwork, including performance reviews, onboarding processes, and timekeeping for Finance staff. • Manage databases related to armored services and bank correspondence, ensuring accuracy and proper servicing of Corps/Units. • Oversee the corporate card program by providing training, managing new card requests, tracking suspensions, and maintaining program compliance. • Monitor office supply inventory, coordinate orders, and track department budgets to ensure operational efficiency. • Support the administration of the Command Finance Council Board System by maintaining data integrity and coordinating agenda submissions. • Identify discrepancies in agenda items and apply problem-solving strategies to ensure compliance and accuracy. • Coordinate logistics for audits, including reserving spaces and arranging IT setup to meet audit requirements. • Track and report officer and employee vehicle mileage while maintaining inventory databases for department equipment.

• Proven experience in administrative assistance, with a focus on financial or business operations.• Detail-oriented and reliable individual who can be trusted with highly confidential financial information. • Demonstrates strong proficiency in Excel, possess a typing speed of at least 40 words per minute, and maintain a high level of professionalism in all interactions.• Strong organizational skills to manage filing systems, databases, and office supplies effectively.• Ability to handle confidential information with discretion and accuracy.• Proficiency in scheduling meetings, preparing agendas, and recording minutes.• Knowledge of corporate card program management and related processes.• Familiarity with database management for armored services and financial correspondence.• Excellent problem-solving skills to identify and resolve discrepancies in agenda items.• Strong communication skills to coordinate logistics and maintain documentation.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Carson, CA
onsite
Contract / Temporary to Hire
23.00 - 27.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide vital support to the Divisional Finance Director in Carson, California. This role involves managing a variety of administrative and financial responsibilities, ensuring smooth operations and organizational efficiency. As a Contract-to-permanent position, it offers an opportunity to showcase your skills while contributing to the success of the team. Responsibilities: • Organize and maintain comprehensive filing systems for audits, budgets, and financial documents to facilitate easy access and compliance. • Prepare meeting agendas, schedule appointments, and record minutes for Finance Department meetings to ensure effective communication and documentation. • Handle confidential HR-related paperwork, including performance reviews, onboarding processes, and timekeeping for Finance staff. • Manage databases related to armored services and bank correspondence, ensuring accuracy and proper servicing of Corps/Units. • Oversee the corporate card program by providing training, managing new card requests, tracking suspensions, and maintaining program compliance. • Monitor office supply inventory, coordinate orders, and track department budgets to ensure operational efficiency. • Support the administration of the Command Finance Council Board System by maintaining data integrity and coordinating agenda submissions. • Identify discrepancies in agenda items and apply problem-solving strategies to ensure compliance and accuracy. • Coordinate logistics for audits, including reserving spaces and arranging IT setup to meet audit requirements. • Track and report officer and employee vehicle mileage while maintaining inventory databases for department equipment.
2025-09-03T00:09:21Z