We are looking for a highly organized and proactive Executive Assistant to join our team in Long Beach, California. This long-term contract position will support multiple senior executives and assist with office events, ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and enjoy tackling diverse responsibilities, we encourage you to apply. Responsibilities: • Manage and maintain the calendars of senior executives, including scheduling appointments and meetings. • Coordinate domestic and international travel arrangements, along with preparing detailed expense reports. • Organize and maintain files, documents, and internal programs for easy access and reference. • Assist in planning and executing office events, including the company holiday party. • Oversee licensure renewals for architects and ensure timely submission of all required documentation. • Provide administrative support for meetings, including preparing materials and taking notes when necessary. • Offer general office support, including reception coverage and ad hoc tasks as needed. • Collaborate with team members to ensure smooth coordination of projects and events. • Attend weekly staffing meetings to stay informed and contribute to team planning.

• Minimum of 3 years of experience supporting multiple senior executives in a detail-oriented environment. • Strong written and verbal communication skills, with the ability to interact effectively with executives and clients. • Proven ability to multitask and manage priorities in a fast-paced environment. • Exceptional organizational skills and attention to detail. • Proficiency in Microsoft 365 applications, including Outlook, and experience with calendar management. • Familiarity with coordinating travel arrangements and handling expense reports. • Positive attitude with a resourceful and problem-solving mindset. • A Bachelor’s degree is preferred but not required.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Long Beach, CA
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Long Beach, California. This long-term contract position will support multiple senior executives and assist with office events, ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and enjoy tackling diverse responsibilities, we encourage you to apply. Responsibilities: • Manage and maintain the calendars of senior executives, including scheduling appointments and meetings. • Coordinate domestic and international travel arrangements, along with preparing detailed expense reports. • Organize and maintain files, documents, and internal programs for easy access and reference. • Assist in planning and executing office events, including the company holiday party. • Oversee licensure renewals for architects and ensure timely submission of all required documentation. • Provide administrative support for meetings, including preparing materials and taking notes when necessary. • Offer general office support, including reception coverage and ad hoc tasks as needed. • Collaborate with team members to ensure smooth coordination of projects and events. • Attend weekly staffing meetings to stay informed and contribute to team planning.
2025-08-27T22:04:14Z