We are looking for a Senior Administrative Assistant who will provide high-level administrative support to a nonprofit’s Board of Directors and executive leadership team. This role is essential for ensuring seamless communication, coordination, and the efficient functioning of the organization’s strategic initiatives and governance processes. The ideal candidate is highly organized, proactive, and adept at handling sensitive and confidential information with discretion. Key ResponsibilitiesBoard Support (over 20 members):<ul><li>Manage scheduling and logistics for board meetings, including venue arrangements, catering, and virtual meeting links.</li><li>Prepare and distribute board agendas, meeting materials, and minutes.</li><li>Coordinate communication between board members, executive leadership, and external stakeholders.</li><li>Track and organize documentation related to governance, bylaws, and committee charters.</li></ul>Executive Support:<ul><li>Provide administrative support to senior leadership, including calendar management, travel arrangements, and expense tracking.</li><li>Draft and edit correspondence, presentations, and reports for the board and executive team.</li><li>Handle high-level project management tasks, including deadlines, deliverables, and follow-up actions assigned during board meetings.</li></ul>Event Coordination:<ul><li>Plan and coordinate board retreats, annual meetings, and nonprofit-hosted events.</li><li>Work closely with vendors, event planners, and stakeholders to ensure smooth execution.</li></ul>General Administrative Duties:<ul><li>Maintain meticulous records for organizational reporting and compliance.</li><li>Support Environmental, Social, and Governance (ESG) initiatives or other corporate responsibility programs as needed </li><li>Stay up-to-date on nonprofit best practices and assist the leadership team in implementing them.</li></ul>

<ul><li>Bachelor’s degree in Business Administration, Nonprofit Management, or a related field preferred.</li><li>5+ years of administrative or executive assistant experience, preferably in a nonprofit setting.</li><li>Proven experience supporting senior leadership and/or board members; nonprofit experience preferred.</li><li>Exceptional organizational and time management skills, with the ability to manage multiple priorities.</li><li>Strong communication skills (written and verbal) with the ability to interact professionally with board members, donors, and other stakeholders.</li><li>High level of discretion and ability to maintain confidentiality.</li><li>Expertise in Microsoft Office Suite (especially Excel, PowerPoint, and Outlook) and familiarity with project management tools.</li><li>Knowledge of governance policies, nonprofit compliance standards, and meeting protocols.</li></ul>

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San Diego, CA
remote
Contract / Temporary to Hire
28.00 - 32.00 USD / Hourly
We are looking for a Senior Administrative Assistant who will provide high-level administrative support to a nonprofit’s Board of Directors and executive leadership team. This role is essential for ensuring seamless communication, coordination, and the efficient functioning of the organization’s strategic initiatives and governance processes. The ideal candidate is highly organized, proactive, and adept at handling sensitive and confidential information with discretion. Key ResponsibilitiesBoard Support (over 20 members):<ul><li>Manage scheduling and logistics for board meetings, including venue arrangements, catering, and virtual meeting links.</li><li>Prepare and distribute board agendas, meeting materials, and minutes.</li><li>Coordinate communication between board members, executive leadership, and external stakeholders.</li><li>Track and organize documentation related to governance, bylaws, and committee charters.</li></ul>Executive Support:<ul><li>Provide administrative support to senior leadership, including calendar management, travel arrangements, and expense tracking.</li><li>Draft and edit correspondence, presentations, and reports for the board and executive team.</li><li>Handle high-level project management tasks, including deadlines, deliverables, and follow-up actions assigned during board meetings.</li></ul>Event Coordination:<ul><li>Plan and coordinate board retreats, annual meetings, and nonprofit-hosted events.</li><li>Work closely with vendors, event planners, and stakeholders to ensure smooth execution.</li></ul>General Administrative Duties:<ul><li>Maintain meticulous records for organizational reporting and compliance.</li><li>Support Environmental, Social, and Governance (ESG) initiatives or other corporate responsibility programs as needed </li><li>Stay up-to-date on nonprofit best practices and assist the leadership team in implementing them.</li></ul>
2025-08-27T20:29:28Z