<p>Are you an accomplished administrative professional with exceptional organizational and multitasking abilities? Do you excel at anticipating needs and providing high-level support to busy executives? Our client, a leader in the property management industry, is seeking a dynamic and proactive Executive Assistant to join their team!</p><p>In this role, you’ll not only be a trusted right-hand to key executives but also play a critical part in ensuring the smooth operation of their fast-paced and growing organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to executive leaders, including managing calendars, scheduling meetings, and preparing/organizing materials ahead of deadlines.</li><li>Screen and prioritize emails, phone calls, and communication to ensure executives’ time is optimized.</li><li>Act as a liaison between executives and internal/external stakeholders, including property owners, tenants, and vendors.</li><li>Coordinate travel arrangements, itineraries, and expense reporting.</li><li>Prepare and handle sensitive documents, contracts, and correspondence with discretion and confidentiality.</li><li>Assist with research, data analysis, and compiling reports to support strategic decision-making.</li><li>Manage special projects, including workflow automation, office process improvement initiatives, and event coordination.</li><li>Support executive team meetings by preparing agendas, taking notes, and following up on action items.</li><li>Effectively handle ad hoc responsibilities and proactively identify opportunities to add value to the executive team.</li></ul><p><br></p>

<ul><li>Proven experience as an Executive Assistant, Administrative Manager, or similar role. (Experience within the property management industry is preferred.)</li><li>Exceptional organizational skills, with the ability to prioritize competing tasks in a fast-paced environment.</li><li>Familiarity with property management software (e.g., Yardi, AppFolio) is a plus.</li><li>High proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and virtual collaboration tools (Zoom, Teams, Slack, etc.).</li><li>Strong written and verbal communication skills, with a keen eye for detail.</li><li>Proactive mindset with an ability to anticipate needs and solve problems independently.</li><li>Ability to work with discretion and maintain confidentiality in handling sensitive business information.</li><li>Bachelor’s degree or equivalent experience preferred.</li></ul><p><br></p>

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