We are looking for a detail-oriented Office Administrator to manage front desk operations and provide administrative support. In this long-term contract position, you will play a key role in creating a welcoming environment for visitors and ensuring the smooth handling of daily office tasks. This role is based in Toronto, Ontario. Responsibilities: • Maintain the reception area and meeting rooms to ensure they are clean and welcoming. • Greet visitors warmly, assist with their needs, and offer refreshments as appropriate. • Answer and direct incoming calls to the correct staff members or external providers. • Manage incoming mail by sorting, stamping, copying cheques, and distributing to the relevant team members. • Handle outgoing mail, including applying postage and coordinating courier pickups and deliveries. • Distribute faxes efficiently and ensure proper documentation procedures are followed. • Maintain office security by locking filing cabinets and file rooms containing sensitive member and employer data. • Scan, organize, and file member and employer documents while managing access to related keys. • Perform general clerical duties, including data entry, photocopying, and faxing. • Update address changes and enter monthly employer remittance data into the appropriate systems.

• Proven experience managing a multi-line phone system in a detail-oriented environment. • Strong customer service skills with the ability to interact effectively with visitors and staff. • Proficiency in data entry and handling email correspondence. • Excellent organizational skills for managing files and maintaining office records. • Proficiency in Microsoft Excel, Outlook, and Word. • Ability to schedule appointments and prioritize tasks efficiently. • Strong interpersonal skills to foster positive interactions across teams. • Attention to detail and the ability to ensure accuracy in administrative tasks.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/ca/en/terms">Robert Half’s Terms of Use</a>.

Toronto, ON
onsite
Temporary
19.00 - 22.00 CAD / Hourly
We are looking for a detail-oriented Office Administrator to manage front desk operations and provide administrative support. In this long-term contract position, you will play a key role in creating a welcoming environment for visitors and ensuring the smooth handling of daily office tasks. This role is based in Toronto, Ontario. Responsibilities: • Maintain the reception area and meeting rooms to ensure they are clean and welcoming. • Greet visitors warmly, assist with their needs, and offer refreshments as appropriate. • Answer and direct incoming calls to the correct staff members or external providers. • Manage incoming mail by sorting, stamping, copying cheques, and distributing to the relevant team members. • Handle outgoing mail, including applying postage and coordinating courier pickups and deliveries. • Distribute faxes efficiently and ensure proper documentation procedures are followed. • Maintain office security by locking filing cabinets and file rooms containing sensitive member and employer data. • Scan, organize, and file member and employer documents while managing access to related keys. • Perform general clerical duties, including data entry, photocopying, and faxing. • Update address changes and enter monthly employer remittance data into the appropriate systems.
2025-09-17T14:09:02Z